Job Title: HR & Admin Manager
Reports To: General
Manager Finance & HR Director
Duty Station: Kisumu
Department: Human
Resources & Administration
Job Summary: Plans, directs and coordinates the HR and
Administration functions of the organization by performing the following duties
personally or through subordinates:
1. Recruitment and Selection
1. Recruitment and Selection
- To co-ordinate and support all aspects of the
recruitment and selection process of national staff through job
description development, recruitment planning, advertising and
short-listing, selection interviews and tests, job offers, salary
calculations and issuing contracts.
- To keep updated with relevant new recruitment
sources and propose improvements to processes and selection tools to
ensure that the recruitment process meets current and future programme
needs.
- To work closely with departmental heads to
ensure a coordinated approach to recruitment throughout the organization,
ensuring effective forward planning and awareness of available staff
resources to fill vacancies.
- Assist the Country Management Team in assessing
staffing requirements and the most cost effective way in which to achieve
them.
2. Management and Organization
- Line management of all relevant Administrative
personnel
- To provide advice on the management of all
staff to ensure that it’s carried out within the Company Policies,
Procedures and the Employment Laws of Kenya.
- Support Heads of Departments in conducting
regular performance appraisals and exit interviews for all staff.
- In coordination with the Finance Manager,
manage the HR Department budget and ensure expenditures are within budget
and in compliance with established financial standards
- Supervising the administrative needs of
staff on travel and the expatriate staff including flight bookings,
obtaining legal documentation, leave allocation etc
3. Administration
- Progress insurance matters that pertain to
vehicle, property and health insurance
- Manage the procurement of administrative
equipment and ensure competitive suppliers are maintained
- Ensure that the employment contracts and job
descriptions of the national staff are reviewed and updated when necessary
- Appraisal and performance management of
support staff
- Adherence to Company security policies
- Draw up guidelines as necessary to assist with
the standardization of working procedures, practices
- Manage the preparation of the staff payroll
and the timely disbursement of salaries or other employee benefits.
4. Policy and Advice
- Personnel management - ensuring that national
staff personnel issues/needs are met according to local labour law and
company policy, including keeping up to date records of all staff,
contracts, leave, etc
- Develop and monitor Human Resources strategies
into country programme and company’s overall mission and operational
strategy
- Implementation of the Company policy on
personnel administration (staff regulations)
- Establish and maintain standard administrative
and Human Resource management systems
- In consultation with the GM, develop and
manage the communication, implementation, monitoring and review of all
Human Resource policies for national staff, ensuring that all
documentation is in a locally readable language.
- Provide advice and guidance to line managers
within the country programme on all aspects of employment and staff
related issues.
- Advise and coach staff at all levels on issues
related to performance management, legal compliance, disciplinary
procedure, grievance procedure with the goal of building knowledge and
capacity among staff to improve employee relations and enhance job
performance and productivity
- Manage national staff welfare policies
including health insurance, group life insurance, personal and accident
cover.
5. Training and Development
- Develop a programme-wide Training and
Development policy, in collaboration with the General Manager
- Identify the Training and development needs of
programme staff and, where appropriate, provide tailored training and
support within programme budget constraints
- Work with line managers to develop and deliver
the annual Programme Training and Development Plan. Advise on needs
assessment and development planning with the Training and Development Team
in head office.
- Conduct evaluations and impact assessments of
programme-wide Training initiatives.
6. General
- In coordination with the General Manager, lead
on specific projects, e.g. salary reviews policy and procedures reviews
and training & development needs analysis.
- Monitor the maintenance of monthly leave
schedules where applicable for the recruited staff members while ensuring
the same is done at the field level.
- Develop and implement an effective HR database
and reporting system.
- Oversee the maintenance of effective HR filing
system, with proper files maintained for each staff member, both manually
and electronically while maintaining confidentiality.
- Ensure the smooth and timely dissemination of
information and advice on queries related to human resource and
administration (internally and externally).
- Any other assignment as may be directed by the
General Manager.
Supervisory Responsibilities: Manages the administrative staff and is directly
responsible for the overall direction coordination and evaluation of this unit.
Desired Qualities
Desired Qualities
- Demonstrate ability to interact and cooperate
with all company employees while fostering strong working relationships
with colleagues from different departments
- Build trust, value others, communicate
effectively, drive execution, solve problems creatively and demonstrate
high integrity.
- Ability to develop and implement HR policies,
procedures, and projects as well as the experience of developing and
communicating HR management information
- High level administrative and organization
skills and attention to detail with experience of implementing
administrative control
- Experience of a flexible approach to managing
and prioritizing a high workload in a fast paced environment with ability
to proactively identifying and address issues
Application Process
Interested candidates are invited to
strictly email their cover letter and CV, clearly detailing their current
remuneration and expectations to recruitment@odumont.com before end of
day 30 November 2014.
Only short listed candidates will be
contacted
