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Government Jobs in Kenya – Makueni

Republic of Kenya
 
Government of Makueni County
 
Makueni County Public Service Board

Makueni County Public Service Board wishes to recruit competent and qualified persons to fill the following positions in accordance with Article 176 of the Constitution of Kenya 2010 and Sections 45, 50 and 51 of the County Government Act No. 17 of 2012.


Payroll Clerks

JG 

2 Posts
 
The Human Resource Assistants will be answerable to the Payroll Manager and will be responsible for the following tasks:
  • Ensuring compliance with the requirements of IPPD system in salary preparation.
  • Ensuring timely preparation of salaries.
  • Effecting statutory deductions in payroll and timely remittance of the same.
  • Addressing all staff matters related to payroll.
  • Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Balances the payroll accounts by resolving payroll discrepancies.
  • Provides payroll information by answering questions and requests.
  • Contributes to team effort by accomplishing related results as needed
  • Performing other duties that may be assigned from time to time by the immediate supervisor.
Requirements for Appointment
  • Be a Kenyan Citizen
  • Diploma in Human Resource Management from a recognized institution
  • Minimum two years (5) relevant experience in the public or private sector.
  • Knowledge in Human Resource Management policies, statutory regulations and employee relations.
  • Good planning, organizational, communication and analytical skills.
  • Proficiency in computer applications.
  • Satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 on leadership and integrity.
Senior Records Management Officer
JG 
1 Post

Reporting to the Director, Human Resource, the Officer will be responsible for the following:
  • Storing, arranging, indexing and classifying records;
  • Facilitating the development of filing systems, and maintaining these to meet administrative, legal and financial requirements;
  • Devising and ensuring the implementation of retention and disposal schedules;
  • Responsible for overall record keeping and Management
  • Developing Records management policy and implementing the same.
  • Developing and managing the Registry.
  • Advising on proper ways of disposing documents that have outlived their usefulness.
  • Assisting the Government in developing best practice record Management procedures and ensuring that they are adhered to.
  • Ensuring proper, secure and computerized storage of documents for easy retrieval.
  • Overseeing the management of electronic and/or paper-based information;
  • Designing, setting up, maintaining, reviewing and documenting records systems;
  • Identifying the most appropriate records management resources;
  • Advising on and implementing new records management policies and classification systems;
  • Providing a policy framework to guide staff in the management of their records and use of the employer’s records system;
  • Ensuring compliance with relevant legislation and regulations;
  • Managing the changeover from paper to electronic records management systems;
  • Preserving corporate memory and heritage;
  • Responding to internal and/or external information enquiries;
  • Advising on complex legal and regulatory issues, often involving difficult judgments in controversial areas such as the Freedom of Information Act and other national or County legislation;
  • Training and supervising records staff;
  • Advising staff in other departments on the management of their records and information
  • Performing other duties that may be assigned from time to time by the immediate supervisor.
Qualification / Requirements
  • Be a Kenyan citizen
  • A bachelor’s degree in Information Science / Records Management.
  • Master’s degree in related field will be an added advantage.
  • Must have served as a Senior Records Management officer for 7 years.
  • Must demonstrate professional competence and administrative ability in handling records.
  • Good interpersonal skills.
  • Good knowledge in Computer applications.
  • Satisfy Chapter six of the constitution of Kenya 2010

Records Management Clerks
JG 
2 Posts

Reporting to assistant director, records management, the officers will be responsible for the following:
  • Implementing best practice In record keeping and management
  • Managing the operations of registry.
  • Planning appropriate office space for accommodation of registry services.
  • Tracking file/ documents movement in accordance to Government regulations.
  • Proposing any policies that would improve and provide security in safeguarding classified information.
  • Ensuring orderly record Management for ease retrieval and referencing when required.
  • Maintaining updated files.
  • Processing all incoming and outgoing correspondence.
  • Performing data entry as instructed.
  • Work with electronic storage media devices
  • Storing and extracting file information from computers.
  • Performing other duties that may be assigned from time to time by the immediate supervisor.
Qualification / Requirements
  • Be a Kenyan citizen
  • Diploma in Information Science or records management.
  • At least 3 years relevant working experience.
  • Demonstrate professional competencies and administrative ability for the position.
  • Able to manage records independently.
  • Have interpersonal and basic skills in Human Resource.
  • Knowledge in Computer applications.
  • Satisfy Chapter six of the constitution of Kenya 2010.
How to Apply

Written applications enclosing CV, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;

The Secretary
Makueni County Public Service Board
P. O. Box 49 - 90300
Makueni

Visit: www.makueni.go.ke

Or delivered by hand at the reception desk at Makueni County Public Service Board Offices located past Makueni Girls, Opposite Wote Technical Training Institute.

Closing date is Friday 5th December, 2014

Note:
 
(i) All applicants are required to obtain clearance from the following Institutions;
  • The Criminal Investigation Department (CID).
  • The Higher Education Loans Board (HELB).
  • The Kenya Revenue Authority (KRA).
  • The Ethics and Anti Corruption Commission (EACC).
(ii) Only shortlisted candidates will be contacted.

(iii) Shortlisted candidates will be required to produce their original National Identity cards, Certificates and the above clearances during interviews.

(iv) The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other marginalized persons are encouraged to apply.

(v) Affirmative action as stipulated in the constitution shall be applied.


(vi) The salary and benefits attached to each post are as advised by the Salaries and Remuneration Commission.

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