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Clerks Jobs in Kenya - Records Management

Republic of Kenya
Government of Makueni County
Makueni County Public Service Board

Makueni County Public Service Board wishes to recruit competent and qualified persons to fill the following positions in accordance with Article 176 of the Constitution of Kenya 2010 and Sections 45, 50 and 51 of the County Government Act No. 17 of 2012.

Records Management Clerks
2 Posts

Reporting to assistant director, records management, the officers will be responsible for the following:
  • Implementing best practice In record keeping and management
  • Managing the operations of registry.
  • Planning appropriate office space for accommodation of registry services.
  • Tracking file/ documents movement in accordance to Government regulations.
  • Proposing any policies that would improve and provide security in safeguarding classified information.
  • Ensuring orderly record Management for ease retrieval and referencing when required.
  • Maintaining updated files.
  • Processing all incoming and outgoing correspondence.
  • Performing data entry as instructed.
  • Work with electronic storage media devices
  • Storing and extracting file information from computers.
  • Performing other duties that may be assigned from time to time by the immediate supervisor.
Qualification / Requirements
  • Be a Kenyan citizen
  • Diploma in Information Science or records management.
  • At least 3 years relevant working experience.
  • Demonstrate professional competencies and administrative ability for the position.
  • Able to manage records independently.
  • Have interpersonal and basic skills in Human Resource.
  • Knowledge in Computer applications.
  • Satisfy Chapter six of the constitution of Kenya 2010.
How to Apply

Written applications enclosing CV, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;

The Secretary
Makueni County Public Service Board
P. O. Box 49 - 90300


Or delivered by hand at the reception desk at Makueni County Public Service Board Offices located past Makueni Girls, Opposite Wote Technical Training Institute.

Closing date is Friday 5th December, 2014

(i) All applicants are required to obtain clearance from the following Institutions;
  • The Criminal Investigation Department (CID).
  • The Higher Education Loans Board (HELB).
  • The Kenya Revenue Authority (KRA).
  • The Ethics and Anti Corruption Commission (EACC).
(ii) Only shortlisted candidates will be contacted.

(iii) Shortlisted candidates will be required to produce their original National Identity cards, Certificates and the above clearances during interviews.

(iv) The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other marginalized persons are encouraged to apply.

(v) Affirmative action as stipulated in the constitution shall be applied.

(vi) The salary and benefits attached to each post are as advised by the Salaries and Remuneration Commission.

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