Job Ref No: KRDP/APA/2014 -2015
Position: Administrative & Procurement Assistant (APA)
Project Name: Kenya Rural Development Programme - ASAL Drought Management
(KRDP /ASAL DM)
Kenya Rural Development Programme –
ASAL Drought Management (KRDP / ASAL DM) is a five and a half years project,
running from 1st July 2011 to 31st December 2016, funded by the European Union
(EU), under the National Drought Management Authority (NDMA).
The implementation of KRDP/ASAL DM
supports the institutional building of NDMA, which is mandated over
coordination of drought risk management in Kenya.
The project is a successor of the EU
funded Drought Management Initiative (DMI) project, which was implemented from
1st September 2007 to 30th June 2011.
KRDP / ASAL DM builds on the
activities of DMI, which supported on-going efforts towards consolidation and institutionalisation
of drought management structures and functions in the country.
The implementation of the project is
done through the NDMA Headquarters in Nairobi and 23 NDMA county offices within
the ASAL areas in the country. These areas account for over 80% of the
country’s geographical area. A Technical Support Unit (TSU) was set up to
assist NDMA in the implementation of the project.
Working under the TSU, the successful
candidate will be expected to contribute to the realisation of the Project’s
overall goals and objectives.
Reporting to the Finance and
Administration Manager, the selected candidate will be required to undertake
administrative, procurement and logistics duties within the TSU.
The duties and responsibilities of
the office holder will extend other drought management projects implemented by
NDMA, within the TSU, under the KRDP financing agreement.
Specific Duties and Responsibilities:
- Preparation of request for quotations
/proposals for goods (supplies) and services
- Preparation of tender documents for
procurement of goods(supplies), services and works contracts
- Facilitation in the opening and analysis of
quotations and /or tenders
- Facilitation in the opening and evaluation of
tenders
- Preparation of local purchase orders / service
order
- Preparation of supplies , service and works
contracts
- Participating in procurement committee
meetings
- Filling of procurement documents
- Responsible for repair and maintenance of the
project’s motor vehicles
- Supervision and allocation of duties to the
project drivers
- Responsible for general office administration
and maintenance duties such as security , cleanliness , staff leave
administration
- Preparation of VAT exemption forms for
procured goods and services.
- Maintenance of fixed assets register
- Handling any other duties or responsibilities
as may be assigned from time to time
Academic and Professional
Requirements:
- Chartered Institute of Purchasing and Supplies
(CIPS) Level 6
- Bachelor’s degree in Supply Chain Management /
Procurement or a Business related degree
- A minimum of 5 years relevant working
experience in procurement work
- Membership of professional bodies such as KISM
, CIPS or equivalent
- Practical experience in use of Ms Office
packages
- Knowledge of Public Procurement procedures and
/or European Development Fund (EDF) financial and procurement procedures
will be an added advantage
Interested and qualified individuals
should forward their applications including the detailed Curriculum Vitae
to the following e- mail address:
vacancies @dmikenya.or.ke
to reach the undersigned not later
than 17th November 2014
The Imprest Administrator
Kenya Rural Development Programme - ASAL DM Project
P.O Box 8377 - 00200
Nairobi
Applicants are advised to quote the reference number for the position applied for.
Applicants who will not have received
feedback by 1st December 2014 should consider their applications unsuccessful.