Administration Manager Job Vacancy

Médecins Sans Frontières (MSF) Switzerland is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics.

MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate for the following position:

Function: Administration Manager

Start date:
 As soon as possible

Number of Vacancies: 1

Location: Juba


Scope of Responsibilities: 

The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator. 

She/He is responsible to promote qualitative aspects of administration for all issues regarding international staff in the mission, and domestic staff at coordination level.
  • Implements MSFCH policies and develops management procedures and tools
  • Participates to HRM structures and administrative matters with HR Coordinator
  • Ensures strict compliance with MSF guidelines, standards, policies and procedures for the mission
  • Supervises all movement of personnel and all related formalities
  • Oversees visa application/renewal process for international staff
  • Works closely with Finance Department on per diem preparation for international staff
  • Ensures proper accommodation facilities for international staff, maintenance and related services
  • Ensures files and databases are up to date at all time
  • Participates in the preparation of budgets
  • Makes sure staffing is adequate in the admin department to respond to operational needs
  • Supervises administrative assistant and manages team of cooks and cleaners
  • Ensures and applies a qualitative recruitment process when needed
  • Ensures regular meetings and acts as a source of  information to the HR coordinator
Recruitment Criteria
  • Degree or Higher Diploma in Business Administration from a recognized institution
  • Minimum 2 years relevant experience with demonstrated skills administration
  • Excellent computer skills
  • Excellent command of written and spoken English
  • Management/Supervisory skills
  • NGO experience will be an added value
Personal Qualities
  • Open-mind person with very good organizational, negotiation, problem solving, leadership and communication skills
  • Ability to listen, diplomatic, service and solution oriented
  • Flexibility, ability to work in a multi-disciplinary and multi-cultural environment
  • Able to work to strict deadlines and under pressure
  • Good team player
How to Apply

Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm. 


Short-listed candidates will be invited to an interview.