Médecins Sans Frontières (MSF)
Switzerland is an international, humanitarian, non-governmental organisation
providing assistance to people in need as a result of natural and man-made
disasters, irrespective of race, religion, ideology or politics.
MSF Switzerland (MSF-CH) is currently seeking to employ a qualified candidate
for the following position:Function: Administration Manager
Start date: As soon as possible
Number of Vacancies: 1
Location: Juba
Scope of Responsibilities:
The administration manager in the capital supports an effective and progressive Human Resource Management (HRM) organisation in collaboration with the Human Resource Coordinator.
She/He
is responsible to promote qualitative aspects of administration for all issues
regarding international staff in the mission, and domestic staff at
coordination level.
- Implements MSFCH policies and develops
management procedures and tools
- Participates to HRM structures and
administrative matters with HR Coordinator
- Ensures strict compliance with MSF guidelines,
standards, policies and procedures for the mission
- Supervises all movement of personnel and all
related formalities
- Oversees visa application/renewal process for
international staff
- Works closely with Finance Department on per
diem preparation for international staff
- Ensures proper accommodation facilities for
international staff, maintenance and related services
- Ensures files and databases are up to date at
all time
- Participates in the preparation of budgets
- Makes sure staffing is adequate in the admin
department to respond to operational needs
- Supervises administrative assistant and
manages team of cooks and cleaners
- Ensures and applies a qualitative recruitment
process when needed
- Ensures regular meetings and acts as a source
of information to the HR coordinator
Recruitment Criteria
- Degree or Higher Diploma in Business
Administration from a recognized institution
- Minimum 2 years relevant experience with
demonstrated skills administration
- Excellent computer skills
- Excellent command of written and spoken
English
- Management/Supervisory skills
- NGO experience will be an added value
Personal Qualities
- Open-mind person with very good
organizational, negotiation, problem solving, leadership and communication
skills
- Ability to listen, diplomatic, service and
solution oriented
- Flexibility, ability to work in a
multi-disciplinary and multi-cultural environment
- Able to work to strict deadlines and under
pressure
- Good team player
How to Apply
Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm.
Interested candidates are invited to submit their application letter and a detailed CV to the HR department at MSF Switzerland via email msfch.juba.HR@gmail.com latest by 20.11.2014 at close of business 5pm.
Short-listed candidates will be
invited to an interview.