Vacancy Announcement: 14-0015606
Job Title: Programme Officer (Pipeline & Resources Management Analyst)
Post Grade: Fixed Term, NOA
Date of issue: 26 September 2014
Deadline for application: 9 October 2014
Accountability: Under the supervision of the Head of Pipeline and
Resource Management Unit, the incumbent will oversee effective and efficient
management of project pipelines for WFP Kenya and will be expected to work
closely with the Heads of Units in the CO and counterparts in the Regional
Bureau.
Duties and Responsibilities
1.Pipeline Management:
- Maintain and update project pipeline reports
for all WFP Kenya operations to reflect overall requirements including
shortfalls or surpluses calculated on the basis of the number of
beneficiaries by caseload, number of feeding days and application of the approved
rations.
- Ensure pipeline reports for WFP Kenya
operations are prepared in a timely manner, reviewed by project managers
and submitted to the OMN RB on monthly basis or as needed.
- Provide the country office’s analysis of the
pipeline situation to facilitate forward planning.
- Provide source of financial information on
project funding requirements that will be used for a variety of corporate
analyses and activities
2. Funds Management:
- Continuously monitor the use of assigned
resources to the project and provide expert advice to management on any
shortfalls or surpluses.
- Liaise with spending units such as Logistics,
Procurement etc. so as to analyse and understand the commitments and
expenditures against cumulative pots (LTSH, DSC and ODOC) and communicate
any anomalies for action.
- Monitor grant TODs and TDDs to ensure full
utilization of funds and donor credibility
3. Funding Proposals and Reporting to
donors:
- Prepare funding proposals for submission to
donors, clearly reflecting the current programming rates for the project
as well as budgets for commodity (or cash transfers) and the associated
costs, in liaison with units in the CO, RB and HQ, so as to determine the
various elements such as shipping rates for commodities being procured
internationally, the terms and conditions of delivery and related costs.
- Prepare funds consumption reports required as
part of donor reports based on the final contractual agreement with
respective donors.
4. Funds Programming:
- Technical programming of newly confirmed
contributions and grant balances owing to savings made out from
procurement or shipping. Prepare and submit Import Parity Forms and
Assignment Plans from an understanding of the specific organization’s
contractual agreements with the donor.
- Programme the funds in accordance with the
existing Financial Framework.
5. Budget Preparations and Reviews:
- Be actively involved in the review of existing
budgets and preparation of new budgets from an understanding of the operations
and support costing assumptions and practical skills in filling out the
various templates in a manner consistent with the procedures and
guidelines of the organization.
- Understand the gaps in the assumptions made
and suggest any remedial actions.
6. Advance Financing Requests
Preparation:
- Prepare requests for advance financing against
collaterals available to the project by analysing pipeline situation.
7. Perform all other related duties
as required.
Qualifications, Experience and
Critical Success Factors:
- University degree in one or more of the
following disciplines: economics, agriculture, international affairs,
business administration, social sciences, development studies, logistics,
accounting or a field relevant to international development assistance
- At least two years’ postgraduate professional
experience in commerce, business administration, development or food aid
support.
- Thorough knowledge of the Project Cycle
Management (PCM), Training and/or experience utilizing Computer Software
including word processing, spreadsheet and other standard WFP software
packages and systems.
- General knowledge of UN system policies,
rules, regulations and procedures governing administration.
- Proven analytical skills and ability to
provide technical advice. Sound judgment; demonstrated initiative and
conceptual, planning and organizational skills; ability to prepare
in-depth analytical reports and present well-formulated recommendations to
the management. Excellent written and verbal communication skills.
- Good understanding of linkages between
policies and operational practices.
- Proven ability to establish and maintain
effective working relations and deal patiently and tactfully with people
of different national and cultural backgrounds. Demonstrated high sense of
integrity, trust and confidence
Interested and qualified Kenyans are
requested to submit online applications only according to the following
procedures:
- Go to: http://i-recruitment.wfp.org/vacancies/14-0015606
- Step 1 : Create your online CV
- Step 2: Click on “Description” to read the
position requirements and “Apply” to submit your application.
Note: You must complete Step 2 in order for your
application to be considered for this vacancy.
If you have any queries relating to
this VA please send them to: Nairobi.Hr@wfp.org
WFP is an equal opportunity employer
and does not charge a fee at any stage of the recruitment process.
Only short listed applicants will be
contacted.