Program Officer (Grants) Job in Kenya

Vacancy: Program Officer - Grants(Lodwar)
 
Sector: Grants           
 
Location: Kenya           
 
Employee Type:Regular           
 
Employee Category: Full Time           

Summary of Responsibilities:

The grants officer will be responsible for overseeing the maintenance of IRC Lodwar’s grants. 


She/he will assist in new program development as defined by the Field coordinator and monitor project design and implementation to ensure adherence to IRC policies, as well as compliance with internal regulations and donor regulations. 

She/he will act as the focal point of the IRC grants team with regard to donor compliance and communication. 

She/he will provide capacity building to IRC Lodwar and partner staff on reporting and procedure skills.
 
The successful candidate will report to the Field Coordinator and will work closely with the grants, programs and finance teams.

Key Tasks:

Grants management (75%)
  • Lead grant opening and grant closing meetings for all grants and ensure that the resultant actions are completed in a timely fashion.
  • Manage the IRC Lodwar grants file system and ensure all files are regularly updated and easily accessible for relevant staff.
  • Oversee the drafting of memorandums of understanding (MoU’s) with partners and sub-grantees.
  • In coordination with the IRC Lodwar Finance and Programs teams, monitor project design, implementation, and spending to ensure compliance with IRC and Donor regulations.
  • In partnership with the Grants, Finance and Program teams, provide training on grant compliance and regulations for partners.
  • Support program planning and ensure a work plans, spending plans and procurement plans complement each other
  • Develop or modify tools that will increase efficiency in grants management processes
Program Support and Development (10%)
  • Assist relevant sector heads with policy and regulations interpretation.
  • In coordination with the grants, programs and finance teams, assist in the development and submission of proposals and budgets in line with IRC policy and Donor guidelines.
  • Develop materials and resources to assist in reporting, verification and compliance.
  • Undertake and complete research assignments as requested.
Reporting/Capacity Building (10%)
  • Ensure timely submission of narrative and financial reports and support in the preparation of narrative reports as needed.
  • Build the capacity of program staff and partners on report preparation and technical writing skills.
Communications Support (5%)
  • Draft, edit and disseminate written internal communications
  • Assist in developing web based content for the IRC Lodwar Office in conjunction with the communications unit.
  • Respond to program queries and other correspondence as required.
Personal / Professional Skills

The successful candidate must be highly self motivated, self directed and quick to respond to rapidly changing demands. 

Must be highly organized with excellent attention to detail and follow through while managing multiple tasks. 

Must have excellent interpersonal, communication and negotiation skills. 

Strong willingness and commitment to learn about different aspects of external resource mobilization, cross –sector engagement and partnerships

Required Qualifications:
  • Undergraduate degree related to international development, development studies, economics, social sciences, community development.
  • At least two (2) years experience in development or emergency programming in a developing country.
  • Knowledge of industry standards in grant management and design as applied to NGO work in the areas of Health, Food Security & Livelihoods, WASH, GBV and Governance.
  • An advanced knowledge of multi-donor regulations, procedures and requirements preferred
  • Ability to function effectively in a multicultural context.
  • Willingness to travel extensively to IRC (K) locations.
  • Advanced computing skills.
Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.

IRC leading the way from harm to home.
 

How to Apply


IRC is an Equal Opportunity Employer.
 

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.