Position Title: Program Assistant
Department: Clinton Climate Initiative - Forestry
Site Location:Nairobi, Kenya
Summary: The purpose of this position is to provide the SLEEK team
with administrative and logistical support helping to ensure the management and
smooth running of the program.Department: Clinton Climate Initiative - Forestry
Site Location:Nairobi, Kenya
Scope and Impact: The incumbent will work directly with all CCI F staff involved with the SLEEK program, relieving them from administrative tasks allowing them to devote more time to the programs.
His/her will also be tasked, as
appropriate, with programmatic tasks which will increase as they grow in the
role.
The incumbent’s demeanor,
professionalism and diplomacy impacts important relationships, both internal
and external, and supports the overall well-being of the program and
functioning of CCI Forestry in Kenya.
The role is essential in allowing the
SLEEK team to implement the program in Kenya.
Essential Functions
Assist managing SLEEK program (40%):
Essential Functions
Assist managing SLEEK program (40%):
- Supports the documentation of the SLEEK
development process including the production of minutes of meetings and documentation
of key-decision that will underpin the development of SLEEK;
- Provides program support in the tracking of
key deliverables through GANTT charts and other tools;
- Drafts contracts, budgets, and donor reports
with direction from manager
- Writes routine reports and correspondence, and
assists with the development of program materials
- Conducts research and provides support to the
SLEEK team members in regards to programmatic efforts
Support organization of meetings
(25%):
- Arranges meetings and events between SLEEK
participants, assisting with preparations for SLEEK quarterly meetings,
including producing presentations, supporting documents and meeting
logistics;
- Ensure deadlines are met, questions are
answered, and requests are addressed proactively and promptly;
- Takes notes at meetings as required
Provide general administrative
support to the SLEEK project team (35%):
- Composes, edits and proofs correspondence, reports
and memoranda and other materials Draft letters to partners upon requests
- Create and maintain electronic and hard copies
of important documents;
- Assists with the administration of the SLEEK
scholarship program
- Maintains and organizes SLEEK files;
- Assists in formatting and printing
project/program documents, materials and presentations upon requests
- Assists assigned managers and team members by
maintaining calendars, receiving and composing communications as
correspondence, and replies to inquiries
Additional Responsibilities and
Occasional Duties
- This job description is intended to convey
information essential to understand the scope of the position.
- It is not intended to be an exhaustive list of
skills, efforts, duties, or responsibilities associated with the
positions.
Physical Demand Analysis
- The Clinton Foundation will make reasonable
accommodations for qualified individuals with known disabilities unless
doing so would result in undue hardship.
Physical Demands that are Essential
to the Job and Performance and their Frequency
- Constant computer work which may require
repetitive motion, prolonged periods of sitting and sustained visual and
mental applications and demands.
- Occasional long-distance travel (sometimes to
developing countries, including rural areas) which may require walking
distances, lifting and carrying luggage and boxes (>25bs), and
prolonged periods of sitting in tight quarters.
- Occasional lifting, bending, pulling,
collating, and filing, some of which could be heavy (>15 lbs) or
require the use of carts.
Qualifications
Education (Minimum Needed and Type of Degree Needed):
Education (Minimum Needed and Type of Degree Needed):
- Minimum Required: undergraduate degree in a
relevant field (preferably environment or project management related).
Work Experience (Minimum Needed):
- Minimum Required: At least three years working
in a program support role or similar for a complex and fast-paced
organization
- Preferred: Experience in project management,
interactions with internal and external contacts
Specialized Knowledge Needed for
Performance of Job:
- Ability to effectively take notes, and to
synthesize complex and/or text-heavy information;
- High level of diplomacy required with the
ability to manage relationships in a positive manner;
- Ability to interact with people at all levels
inside and outside of the organization, as well as people from diverse
backgrounds;
- Superior customer service skills and a high
level of discretion with confidential and sensitive information;
Skills (e.g. Level of Judgment
Required, Ability to Direct, Work Independently, Multi-Task, etc.):
- Demonstrated ability to multi-task, good
command to prioritize and manage time to meet deadlines;
- Ability to work well in a fast paced
environment, while maintaining a professional demeanor; ability to remain
calm in stressful situations;
- Willingness to be nimble and proactive;
- Excellent attention to detail, with strong
reviewing skills and a high degree of accuracy is essential.
Special Skills (e.g. Technical,
Advanced):
- Good computer skills, especially with
Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
Other (Communication Skills,
Mechanical Aptitude, Math Skills, Learning Skills, or Other Specific Skills
Required):
- Excellent communication and interpersonal
skills, including superior written and spoken communication and fluency in
English and Swahili
- Excellent teamwork and relationship management
skills required.
Additional Comments:
- Ability to work in a varying schedule
including nights, early mornings, weekends and holidays.
How to Apply
Send application to drizzetti@clintonfoundation.org
Equal Employment Opportunity Statement: The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.
Send application to drizzetti@clintonfoundation.org
Equal Employment Opportunity Statement: The Clinton Foundation maintains a strong policy of equal opportunity in employment. It is our objective to recruit, hire, and retain the most qualified individuals without regard to race, color, religion, sex, sexual orientation or identity, national origin, age, disability, veteran status, or any other characteristic or status protected by applicable federal, state, or local law. Our equal employment philosophy applies to all aspects of employment, including recruitment, compensation, benefits, training, promotions, transfers, job benefits, and terminations.