ActionAid is a global movement of
people working together to further human rights and defeat poverty for all.
Head of Finance
Reporting to the Executive Director, the Head of Finance shall be responsible
for effective financial management in accordance with AAIK and AAI policies,
regulations and international accounting standards and to provide accurate and
timely financial information to AAIK management and other stakeholders. Head of Finance
The holder of the position is a
member of senior management team and is expected to ensure organizational
efficiency and effectiveness through participation in decision making, advising
on the financial status of the organisation, communication and implementation
of agreed upon decisions.
Specific Responsibilities
Financial Accounting and Reporting
- Formulation and implementation of the AAIK’s
finance and accounting policies and procedures in compliance with
International Accounting Standards (IAS/IFRS), AAI policies and other AAIK
policies;
- Formulating and implementing of an effective
system of internal control that safeguards and ensures optimal utilization
of AAIK assets and resources and prevents fraud and irregularities;
- Ensuring the organization’s assets and liabilities
are safeguarded and recorded correctly;
- Ensuring prudent financial management in the
Organization;
- Giving guidance in all financial and
accounting matters;
- Overseeing custody and control of accountable
documents;
- Ensuring timely reconciliation of accounts,
expenditure control and payment of suppliers;
- Overseeing timely preparation and payment of
employees salaries, tax and other statutory deductions;
- Ensuring production of accurate and timely
financial and management reports to the board, CD, management,
donors, and AAI in compliance with international Financial Reporting
Standards (IFRS), local accounting regulatory body (ICPAK) requirements
and ActionAid International Financial Policies and Management Framework;
- Production of timely and accurate reports to
donors as specified in the various agreements;
- Production of statutory financial statements
and reports in accordance with IFRS
Cash and Treasury Management
- Ensure AAIK has sufficient cash within the
head office and field offices to enable effective implementation of
programme work and meet immediate obligations;
- Manage exchange to ensure losses are minimized
when making foreign currency sales;
- Advise management of any adverse economic
status especially where major currency losses may be realized; and
- Ensure AAIK has sufficient reserves in
compliance with AAI reserve requirements and to ensure financial
stability.
Budgeting
- Coordination of annual budgeting and
forecasting in accordance with AAIK and AAI guidelines and procedures in
furtherance of the CSP implementation;
- Preparation of consolidated detailed and
summary annual expenditure budgets that aid management and board in making
necessary decisions and in compliance with AAI requirements.
- Lead the organization in allocation of
financial resources including both sponsorship income and partnership
incomes to ensure financial stability and good liquidity of the
organization; and
- Production of three-year financial plans
within the prescribed timetable.
Fundraising and Donor Grant
Management
- Providing support to fundraising team during
proposal development and contract negotiations;
- Review and approve all donor proposal budgets
to ensure the projects’ viability, reasonability and effective financial
resourcing;
- Ensure full compliance to financial
requirements of all donor contracts;
- Ensure all projects reasonably contribute to
financing of the organizations’ core functions of the organization.
Partner NGOs
- Assessment of the financial
management capability of potential partner
NGOs, including their internal control
systems, documentation and capacity to
report on expenditure before long-term relationships are
entered into;
- Development and implementation of an
accounting and reporting system between
partner NGOs and AAIK;
- Development of close communication links with
the finance and administrative staff of partner NGOs and development of
their financial capacity in a systematic way;
- Continuous review of partner expenditures on a
regular basis;
- Ensuring that the external and internal audit
reports of partner NGOs are reviewed and acted upon as necessary; and
- Undertaking scheduled Partners visits and
provision of necessary capacity building activities.
Staff Management, Development and
Performance Measurement
- Ensuring efficient and effective management of
staff within the department taking into account staff skills and leave
allowance;
- Lead the development of financial management
skills for the finance and non-finance staff of AAIK;
- Undertake performance appraisal for staff in
the department and initiation of correction actions for identified gaps;
- Facilitate training & development and
undertake coaching and mentoring of staff within the department;
- Development of organizational wide performance
measurement system and impact assessment indicators; and
- Participate in Board and committee meetings
and give necessary support and information.
SUN / VISION / TM1
- Ensuring maximum and optimal use of the SUN,
Vision & TM1 systems in the country programme;
- Ensuring integrity of SUN/Vision/TM1 systems
and regular backups;
- Ensuring finance staff are
properly and adequately trained on SUN /Vision /TM1 and
are able to maximize on the use of the systems for various
activities including capturing of transactions and production of reports;
- Ensuring availability of up-to date TM1
database information;
- Ensuring availability of relevant user
training manuals to all finance staff; and
- Ensuring the security of the systems to
safeguard the integrity of the data and the information there from.
Audit
- Ensuring that financial statements and
schedules are prepared for internal or external auditors as required;
- Ensuring sufficient audit trails are
maintained for all transactions at the AAIK;
- Provision of support to internal
and external auditors; and
- Follow up and implementation of agreed
recommendations by both internal and external auditors;
Appointment to the position will be
made from persons who have:
- Have a Bachelor of Commerce degree or Business
Administration or its equivalent from a recognized University
- Is a Certified Public Accountants (CPA (K)) or
ACCA (final) or its equivalent;
- An MBA or Masters of Science or MA in Business
management or equivalent from a recognized University will be an
added advantage;
- Have at least ten (10) years working
experience in financial management and accounting work in an INGO or a
large organization of which at least five (5) years must have been at
senior management position;
- Is a member with good standing of relevant
professional body e.g. ICPAK;
- Have demonstrated high understanding of
finance and accounting matters;
- Have experience in development and
implementation of financial systems; and
- Have practical experience in donor grants
management & reporting, management reporting and statutory reporting
in compliance with IFRS.
- Strong conceptual, analytical, documentation
and presentation skills;
- High degree of integrity, dependability and
confidentiality;
- Good interpersonal and communication skills
coupled with ability to influence, negotiate, advice, mentor and train;
- Ability to work independently and be self
motivated; and
- High level of IT proficiency in use of SUN
system, Vision, MS Word, Excel, Access, Power-point, and e-mail.
To apply, CLICK HERE to
submit your application; for any queries, kindly direct them to
hresources.kenya@actionaid.org
Head of Human Resource, Organizational
Development and Essential Services
Reporting to the Executive Director, the Head of Human Resources, Organisational Development and Essential Services (HRODS) shall be responsible for overall coordination and management of human resource, administration and organisation development functions in ActionAid International Kenya (AAIK) In addition, the HRODS shall be responsible for supervision of information technology, procurement and logistics functions in the organisation.
Reporting to the Executive Director, the Head of Human Resources, Organisational Development and Essential Services (HRODS) shall be responsible for overall coordination and management of human resource, administration and organisation development functions in ActionAid International Kenya (AAIK) In addition, the HRODS shall be responsible for supervision of information technology, procurement and logistics functions in the organisation.
The holder of the position is a
member of senior management team and is expected to ensure organizational
efficiency and effectiveness through participation in decision making, advising
on HROD activities in the organisation, communication and implementation of
agreed upon decisions.
Specific
Responsibilities
Human Resource Management
- Development, implementation and interpretation
of Human Resource strategies, policies, procedures and systems that
are consistent and in harmony with the Kenya labour laws, Global
HR/OD framework and other AAIK policies;
- Formulation and implementation of human
resource strategies and plans that are aligned to country strategy paper
and priorities;
- Management of manpower planning, recruitment,
selection, induction, orientation, confirmation, promotion, disciplinary
and termination processes within AAIK;
- Development and implementation of performance
management systems for all staff in AAIK including facilitation of
performance appraisal, provision of feedback and initiation of corrective
actions;
- Formulation and implementation of remuneration
strategy, policies and procedures including ensuring payment of salaries
and benefits to employees, carrying out regular reviews to ensure external
competitiveness and internal equity;
- Development and implementation of employee
welfare and wellness services including medical schemes, insurance,
security, pension and work life balance;
- Facilitation of training needs
assessment, staff training and development;
- Formulation and implementation of human
resource information systems and ensuring accuracy, security and
availability of information thereof; and
- Implementation of global and regional HR
initiatives including local and international initiatives in developing
and improving gender equality within HR/OD systems.
Organizational Development
- Promotion of AAIK’s mission, vision, values,
principles and culture within and without the organisation;
- Development and implementation of an effective
and efficient organizational structures that supports achievement of
CSP and agreed AAIK’s decision making, authority and accountability
approaches;
- Undertake continuous assessment of leadership,
organizational and staff capacity and to provide corrective measures of
any identified gaps;
- Initiate, catalyze and/or facilitate change
and transformation processes within the organisation programme, operations
and development areas/initiatives;
- Development and implementation of programmes
for full employee engagement and participation in implementing
organisation strategies, plans and priorities;
- Facilitate development and integration of
country, functional and programme structures, operating frameworks,
strategies, systems and plans;
- Assessment of organizational,
inter-organizational and intra organizational linkages and to facilitate
development and implementation of change initiatives required to ensure
harmony and operational efficiency;
- Participate in the ALPS processes as they
relate to the country program e.g. PRRPs, peer reviews, country
appraisals;
- Develop and implement programmes to enhance
ability of the AAIK and Partners to implement Country Strategy Paper and
programmes;
- Development and promotion of an organizational
culture and climate that promote AAIK’s values, behaviour and attitudes,
ALPS principles within the Affiliate Programme and partners;
- Handling of individual and teams conflicts and
grievances within the organisation;
- Implementation of global and regional OD
initiatives in the organisation.
Administration,
Procurement and Information Technology
- Overseeing formulation and implementation of
policies, systems and procedures governing administration, procurement,
Iinfomration Technology , logistics and front office operations within the
organisation in order to promote organizational efficiency and
effectiveness;
- Coordination of outsourced services;
- Overseeing the provision of logistic services
in the organisation; and
- Availing necessary administrative requirements
to every office.
Staff Management, Development and
Performance Measurement
- Ensuring efficient and effective management of
staff within the Department taking into account staff skills and leave
allowance;
- Undertake performance appraisal for staff in
the Department and initiation of correction actions for identified gaps;
- Undertaking training of staff within the
Department;
- Development of organizational wide performance
measurement and impact assessment indicators;
- Participate in Board and committee meetings
and give necessary support and information.
Appointment to the position will be
made from persons who have;
- An MBA or a masters degree in Organization
development/Human Resource Management/Strategic Management or its
equivalent from a recognized University;
- Have at least ten (10) years working
experience in human resource management/ organisation development function
in an INGO or a large organization of which at least five (5) years must
have been at senior management position;
- Is a member of relevant professional body e.g.
IHRM, ICPS;
- Has good knowledge of Kenya Labour laws and
employee relations systems;
- Proven experience in leading, supporting and
motivating staff and teams.
- Strong conceptual, analytical, written,
presentation and negotiation skills;
- Excellent management, leadership, planning and
prioritization skills;
- High degree of integrity, dependability and
confidentiality;
- Good interpersonal and communication skills
coupled with ability to influence, negotiate, advice, mentor and
train;
- Multi- tasking skills and ability to think
strategically; and
- High level of IT proficiency in use of MS
Word, Excel, Access, Power-point, e-mail, Desktop Publishing packages.
To apply, CLICK HERE to
submit your application; for any queries, kindly direct the same to
hresources.kenya@actionaid.org
Only short-listed candidates will be contacted.
ActionAid is an equal opportunities employer.
Qualified female candidates are
encouraged to apply.
Closing date for applications Monday, October 27, 2014 (All day)
Closing date for applications Monday, October 27, 2014 (All day)
