Rift Valley Railways
Position: Supply Chain Assistant
Position: Supply Chain Assistant
Payroll Position:Supply Chain Assistant
Category: Planning and Control
Reports Indirectly To: Materials Manager
Direct Reports: Nil
Indirect Reports (Numbers): NIL
Purpose: Responsible to work with customer department to
plan the requirements for locomotive parts, oversee the follow-up and
expediting of purchase orders and to update the end users as to the delivery
status of orders placed.
Key Duties / Responsibilities
- Work with rolling stock department to
determine the resources needed to meet all locomotive parts requirements.
- To help determine the specifications for the
parts needed.
- To monitor inventory levels and coordinate
with procurement and materials stores to maintain adequate levels of parts
and materials.
- To monitor scheduled deliveries from
suppliers.
- To expedite materials from suppliers to avoid
delays in delivery.
- To continually work to improve delivery times,
cost and quality of materials from suppliers in collaboration with
category buying officers and end users
- To work with locomotive category buying
officers to improve performance of suppliers
- To follow up and ensure payment to suppliers
as per negotiated terms
- Supporting planning and forecasting of parts
requirements
- Evaluation of supplier delivery performance
based on predetermined criteria and updating score cards
- Participating in and engaging suppliers in
quality improvement initiatives
- Preparation and submission of material
delivery reports to Management and Internal customers
- Any other duties as may be directed by the
Supply Chain Manager-Procurement
Academic and Professional
Qualifications
- Minimum ‘O’ Level. Bachelor’s Degree in a
related discipline is preferred.
- Diploma in Purchasing and Supply Management
Knowledge, Experience and Skills
Knowledge
- Inventory Management
- Planning and forecasting
- Purchasing/Procurement Procedures
Experience
- Minimum 5 years’ experience in a busy
organization
- Must be able to work under intense
pressure/deadlines
Skills
- Computer proficiency MS Office and ERP
- Good Interpersonal skills
- Good language skills (English and Swahili)
- Good communication skills both oral and
written
- Good negotiation skills
- Flair for detail/analytical
Main External Contacts:
- Local and Overseas Suppliers
Main Internal Contacts:
Customers
- Rolling stock/Mechanical department
Suppliers
- Locomotive parts stores
- Materials Planner-Inbound
- Locomotive category buying officers
Key Performance Indicators
- On time delivery
- In full delivery
- Average lead time per order
- Lead time variability
- Forecast accuracy
- Purchase Order backlog level
Position:Warehouse / Store Analyst
Category: All
Reports Directly To:Warehouse / Store Supervisor
Reports Indirectly To: General
Manager Supply Chain
Direct Reports: Stores Officers
Indirect Reports (Numbers): NIL
Purpose: Be responsible to implement and sustain an
effective inventory management system which is customer oriented, flexible and
responsive.
This position is responsible for all
material receipt, storage, handling and issues as well as the control of
inventory.
The role entails the supervision of
all warehouse functions.
Key Duties /
Responsibilities
- Actively participate in inventory cover
management exercises.
- Coordinate issues to customers.
- Maintain a continuous count of all goods
moving in the warehouse.
- Ensure 100% accuracy in stock document
processing and that no stocks are issued without the requisite
documentation.
- Maintains receiving, warehousing, and stock
issuing operations by initiating, coordinating, and enforcing program,
operational, and personnel policies and procedures.
- Safeguards warehouse operations and contents
by establishing and monitoring security and safety procedures and
protocols.
- Controls inventory levels by conducting
physical counts; reconciling with data storage system
- Maintains physical condition of warehouse by
planning and implementing new design layouts; inspecting equipment;
issuing work orders for repair and requisitions for replacement
- Completes warehouse operational requirements
by scheduling and assigning employees; setting performance targets and
following up on work results.
- Contributes to team effort by accomplishing
related performance results as needed.
- Liaising with customers, suppliers and
transport vendors.
- Planning and monitoring the storage, delivery
and issue of customer orders.
- Carry out any other duties assigned by the
Management from time to time.
Minimum Academic and Professional
Qualifications
- Bachelor’s Degree in a related management
discipline.
- Diploma CIPS or equivalent qualification.
Knowledge, Experience and Skills
- Must be highly computer literate (MS Office
and ERP systems, preferably SAP)
- Communication Skills: Warehouse supervisors
will need to speak with coworkers and customers on a regular basis.
- Leadership Skills: Warehouse supervisors will
need to hire employees and resolve conflicts, as well as keep employees
motivated and on-task.
- Critical-Thinking Skills: Warehouse
supervisors will need to devise plans of action and asses those plans
regularly.
- Organizational Skills: Multiple orders, people
and many moving pieces will keep warehouse supervisors on their toes.
- Problem-Solving Skills: Warehouse supervisors
will need to be ready when problems arise, or be ready to anticipate
problems before they happen.
Experience
- Minimum 4 years’ experience in a busy
organization.
- Must be able to work under intense
pressure/deadlines and with minimum or no supervision.
Main Internal Contacts:
Customers
- All company departments.
Suppliers
- Materials Management (Materials Planners).
- Category buying officers.
Key Performance Indicators
- Stock accuracy.
- Cycle count stock accuracy.
- Rate of closing reservations.
- Receiving cycle time.
Vacancy: Regional Trains Operations Manager
Ref: RVR.18/2/14/1
The Role: The successful job holder will be responsible for
Planning, organizing and coordinating the use of Company resources in the train
operations activities by leading and directing the effort of regional staff in
the assigned RVR network area so as to achieve set performance targets in line
with Operations department KPIs for the region.
Key Duties and Responsibilities
- Participate in the Development and
implementation of the Operations Planning and Control department
strategies, policies and procedures by providing input on required
improvements in relation to meeting the Departments strategic and
operational goals and objectives;
- Assists the General Manager, Operations
Planning & Control, to develop, and implement the strategy, policies
and procedures and advises management on areas of improvements in relation
to regional operations;
- Oversee train operations with regard to
overall safety and efficient movement of assets and customer cargo within
the assigned territory/region and its terminals/stations;
- Oversee the efficient assignment of resources
and the management of company assets and processes within the assigned
region and the stations;
- Ensure service quality ,cost containment and
reassignment of resources so as to achieve maximum efficiency;
- Coordinate own service area KPIs with those of
marketing/commercial so as to ensure total customer satisfaction as
measured through a reduction in customer complaints ;
- Address customer complaints on
variances/enquiries promptly and effectively;
- Takes part in the development of operational
testing programs by observing, documenting, and evaluating safe work
practices as per operating rules and proactively address problems;
- Investigates incidents, determine their root
cause, escalates findings and implement corrective actions so as to
prevent recurrence;
- Manage the handling of all incidents to
minimize inefficiencies caused by line blockage to mitigate against
reduction in cycle time by incidence;
- Prepares and present a variety of routine and
special reports on assigned regional activities; including monthly,
quarterly and annual reports; and
- Maximize employee Contribution and potential
development through effective communications, coaching and feedback.
Knowledge, Skills and Experience
Requirements
Education:
University degree in
Humanities/Commerce/Economics or Business Administration/ Bachelor in Science
in Engineering or other relevant first degree;
OR
Diploma holders with at least three
(3) years work experience in a busy logistics and Transport operation.
Training
Training in Operations management ,
sales and marketing disciplines coupled with at least three (3) years post
training work experience in a relevant field/environment;
OR
Advanced training in Railway
Operations specific work with exposure to modern freights logistic systems will
be an added advantage.
Work Experience
- At least three (3) years
management/supervisory level work experience in a busy deadline driven
commercial environment, preferably in production planning, engineering or
manufacturing work environments;
- Demonstrable skills in exercising initiative,
analysis/problem solving and judgment ;
- A good communicator (both oral & written);
- Excellent team player;
- Be persons that possess an Impeccable
integrity record ;and
- Ability to work for long hours under pressure
in a fast paced deadline driven work environment.
How to Apply
Suitably qualified applicants should submit their application letters, with detailed CVs ,copies of academic and professional certificates testimonials and references, including a day time contact phone number and email addresses citing the relevant job title & reference number
eMail: recruitment@rvr.co.ke
Only shortlisted candidates will be contacted.
