Vacancy: Human Resources Officer
Our client a regional micro-finance
finance company seeks a qualified and experienced Ugandans to urgently fill the
above position.
Main purpose of the Job: To provide support to the business through
the provision of human resource generalist functions.Educational Requirements:
- Bachelor’s degree in business with a focus on
Human Resources
- Postgraduate Diploma in Human Resources will
be an added advantage
Minimum Required Experience:
- 2 years human resource generalist experience
Required Competencies:
- Excellent Planning & Organizing/Work
Management Skills
- Structured thought process
- Strategic thinker
- High Integrity, Confidentiality and Tact
capabilities
- Ability to work under pressure and meet
deadlines
- Results driven and goal focused
- Self motivated
- Excellent communication and interpersonal
skills
- Fluent in oral and written English &
Kiswahili
- Excellent Teamwork/Collaboration ability
- Proficient computer skills
- Sound core knowledge of applicable labour
legislation
- Change Agent
- Problem Solving / Judgement skills
Key Performance Areas:
1. HR Administration – (40%)
1. HR Administration – (40%)
- Preparation of job descriptions in conjunction
with the Head of HR and the relevant departmental heads;;
- Responsible for maintaining and updating
employee files;
- Responsible for the preparation and issuance
of employee contracts; Job Profile – Human Resources Officer
- Responsible for conducting exit interviews
with all staff who exit the organization and assists in managing the exit
process;
- Ensures timely inclusion of employees in Group
Life, WIBA and Medical Insurance schemes immediately upon attainment of
permanency.
- Leave Management:
- Responsible for regular updating of the leave
register and filing of all leave forms;
- Follows up with the branches to ensure all
leave forms are received by the HR department;
- Responsible for regular updating of the leave
accruals register;
- Liaises with the branches and other
departments in the preparation of leave planners.
- Staff Loans Management:
- Receives, processes and forwards staff loan
applications for approval by the various departmental heads prior to
payout;
- Maintains and updates the various staff loan
registers within the region
- Receives documentation for new appointments
and ensures it is processed within the set timelines;
- Prepares relevant documentation for transfers,
promotions and terminations;
- Assists in updating human resource policies as
and when required;
- Ensures that all reports are sent to the
relevant parties as per the agreed upon timelines;
- Responsible for conducting HR reference checks
/ character references for all employees within the first month of
employment;
- Maintains records of bursaries and assists in
monitoring the progress of beneficiaries;
- Liaises with various departments to ensure
performance appraisals are carried out accordingly and the assessments are
received within the HR department within the agreed upon timelines.
2. Recruitment – ( 20%)
- Assists in the recruitment of staff within central
support departments in the region;
- Conducts preliminary interviews and screens
applicants for basic compliance with position
qualifications;
- Schedules final interviews and follows up with
departmental heads to provide feedback on each candidate;
- Responsible for taking candidates through
online assessments as and when required;
- Liaises with recruitment agencies to fill
vacant positions as and when required;
- Sits in the recruitment motivation sessions to
critically analyze the interview reports for all candidates and
- provide recommendation for appointment;
- Ensure all recruitment policies, procedures
and techniques are adhered to;
- Ensures vacancies are filled with the suitable
candidates within the agreed upon timelines;
- Maintains a recruitment scorecard as per the
annual staff budget.
3. Payroll Management – (15%)
- Responsible for the preparation and timely
submission of monthly payroll schedules
- Updates the monthly payroll with the details
of new employees, transfers, promotions and exits, while ensuring
accuracy of data;
- Ensures that all payroll changes are
authorized prior to implementation;
- Responsible for the preparation of incentive
schedules based on monthly scorecards, from the monthly operational
reports.
4. Training and
Development – (10%)
- Assists in conducting new staff orientation;
- Assists the Head of HR in identifying training
needs within the organization; Job Profile – Human Resources Officer
- Assists the Head of HR in the co-ordination of
skills audits and training and development initiatives to address
competency gaps and skills needed within the region;
- Responsible for maintaining accurate training
records.
5. Employee Relations and Welfare –
(10%)
- Assists the Head of HR in drafting summaries
of hearing proceedings and sits in place of the Head of HR as an
independent body in his / her absence;
- Assists the Head of HR in providing guidance
on company policies and procedures and in-country legislation to line
management and other employees, so as to ensure that employment conflict
is effectively managed;
- Liaises with Staff Welfare representatives
across the branches for the co-ordination of staff welfare initiatives
across the region;
- Assists in the implementation and management
of the Benevolent Fund and SACCO.
6. General – (5%)
- Coordination and completion of adhoc HR
projects as and when they arise;
- Any other duty in accordance with the human
resource function as and when requested.
NB: If you meet the above
requirement send your cv to: robinson@frank-mgt.com and cc
frankmconsult@yahoo.com