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HR Officer Job Vacancy

Vacancy: Human Resources Officer
 
Our client a regional micro-finance finance company seeks a qualified and experienced Ugandans to urgently fill the above position.

Main purpose of the Job: To provide support to the business through the provision of human resource generalist functions.

Educational Requirements:

  • Bachelor’s degree in business with a focus on Human Resources
  • Postgraduate Diploma in Human Resources will be an added advantage
Minimum Required Experience:
  • 2 years human resource generalist experience
Required Competencies:
  • Excellent Planning & Organizing/Work Management Skills
  • Structured thought process
  • Strategic thinker
  • High Integrity, Confidentiality and Tact capabilities
  • Ability to work under pressure and meet deadlines
  • Results driven and goal focused
  • Self motivated
  • Excellent communication and interpersonal skills
  • Fluent in oral and written English & Kiswahili
  • Excellent Teamwork/Collaboration ability
  • Proficient computer skills
  • Sound core knowledge of applicable labour legislation
  • Change Agent
  • Problem Solving / Judgement skills
Key Performance Areas:

1. HR Administration – (40%)
  • Preparation of job descriptions in conjunction with the Head of HR and the relevant departmental heads;;
  • Responsible for maintaining and updating employee files;
  • Responsible for the preparation and issuance of employee contracts; Job Profile – Human  Resources Officer
  • Responsible for conducting exit interviews with all staff who exit the organization and assists in managing the exit process;
  • Ensures timely inclusion of employees in Group Life, WIBA and Medical Insurance schemes immediately upon attainment of permanency.
  • Leave Management:
  • Responsible for regular updating of the leave register and filing of all leave forms;
  • Follows up with the branches to ensure all leave forms are received by the HR department;
  • Responsible for regular updating of the leave accruals register;
  • Liaises with the branches and other departments in the preparation of leave planners.
  • Staff Loans Management:
  • Receives, processes and forwards staff loan applications for approval by the various departmental heads prior to payout;
  • Maintains and updates the various staff loan registers within the region
  • Receives documentation for new appointments and ensures it is processed within the set timelines;
  • Prepares relevant documentation for transfers, promotions and terminations;
  • Assists in updating human resource policies as and when required;
  • Ensures that all reports are sent to the relevant parties as per the agreed upon timelines;
  • Responsible for conducting HR reference checks / character references for all employees within the first month of employment;
  • Maintains records of bursaries and assists in monitoring the progress of beneficiaries;
  • Liaises with various departments to ensure performance appraisals are carried out accordingly and the assessments are received within the HR department within the agreed upon timelines.
2. Recruitment – ( 20%)
  • Assists in the recruitment of staff within central support departments in the region;
  • Conducts preliminary interviews and screens applicants for basic compliance with position    qualifications;
  • Schedules final interviews and follows up with departmental heads to provide feedback on each candidate;
  • Responsible for taking candidates through online assessments as and when required;
  • Liaises with recruitment agencies to fill vacant positions as and when required;
  • Sits in the recruitment motivation sessions to critically analyze the interview reports for all candidates and
  • provide recommendation for appointment;
  • Ensure all recruitment policies, procedures and techniques are adhered to;
  • Ensures vacancies are filled with the suitable candidates within the agreed upon timelines;
  • Maintains a recruitment scorecard as per the annual staff budget.
3. Payroll Management – (15%)
  • Responsible for the preparation and timely submission of monthly payroll schedules
  • Updates the monthly payroll with the details of new employees, transfers, promotions   and exits, while ensuring accuracy of data;
  • Ensures that all payroll changes are authorized prior to implementation;
  • Responsible for the preparation of incentive schedules based on monthly scorecards, from the monthly operational reports.
 4. Training and Development – (10%)
  • Assists in conducting new staff orientation;
  • Assists the Head of HR in identifying training needs within the organization; Job Profile – Human Resources Officer
  • Assists the Head of HR in the co-ordination of skills audits and training and development initiatives to address competency gaps and skills needed within the region;
  • Responsible for maintaining accurate training records.
5. Employee Relations and Welfare – (10%)
  • Assists the Head of HR in drafting summaries of hearing proceedings and sits in place of the Head of HR as an independent body in his / her absence;
  • Assists the Head of HR in providing guidance on company policies and procedures and in-country legislation to line management and other employees, so as to ensure that employment conflict is effectively managed;
  • Liaises with Staff Welfare representatives across the branches for the co-ordination of staff welfare initiatives across the region;
  • Assists in the implementation and management of the Benevolent Fund and SACCO.
 6. General – (5%)
  • Coordination and completion of adhoc HR projects as and when they arise;
  • Any other duty in accordance with the human resource function as and when requested.

 NB: If you meet the above requirement send your  cv to: robinson@frank-mgt.com and cc frankmconsult@yahoo.com

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