Vacancy: HR / Office Manager -
Nairobi
Our client is a multi-award‐winning and multi‐media communications project that is
inspiring and motivating millions of young Kenyans to take action to improve
their lives and engage with urgent practical issues that shape their
future.
We are looking for an exceptional
individual with proven human resource management experience to join and support
the dynamic team in Kenya in the role of HR/Office Manager.
Duties and Responsibilities
Duties and Responsibilities
I. Human Resource Management
- Manage and drive the key pillars of HR in
close coordination with the WTS COO:
- Recruitment & Induction;
- Job Roles & Organizational Structure;
- Remuneration & Reward;
- Performance Management;
- Training, Development & Motivation;
- Administrative HRM: Contract, Insurance, SACCO
& Leave Management
- Be the direct contact person internal and
externally on all matters H.R on behalf of WTS, in consultation with WTS
Chief Operations Officer
- Be the HR business partner for WTS Head of
Departments
- Drive the continual documentation and updating
of all WTS HR processes including required Data forms etc
II. Office Administration
- Take overall ownership of the smooth running
of the WTS office
- Procurement; assist in performing, monitoring
and control of the procurement process in liaison with Finance department;
maintaining supplies record, re-order levels coordination deliveries and
liaising with finance Department on payment matters.
- Insurance; Identifying and negotiating for
relevant insurance covers; managing renewal of all insurance covers
including processing of claims where necessary and premiums due; ensuring
that all WTS assets are insured; being key liaison with the insurance
agency
- Contract management; negotiating, drafting,
maintaining and monitoring all supplier/service provider contracts
- Coordination and liaison with relevant service
providers to ensure smooth running of office including internet, utilities
etc
- Ensure organization and maintenance of office
records in both paper and electronic format;
- Oversee distribution incoming and outgoing
correspondence / deliveries
- Oversee the maintenance of communal office
facilities and equipment
- Manage all office vehicle records, transport
and messenger services including preparing monthly analysis of trips and
costs and advising on efficiencies to be made
- Supervise the office assistant,
driver/administrative assistant and other support staff.
III. Meeting & Event
Management
- Coordinate all company internal and external
events, meetings, seminars, workshops and other events including travel
and accommodation arrangements for the CEO, board members and staff as
required.
- Manage all transport and logistics with
support from Administrative Assistant; all staff travel; book and issue staff
with taxi vouchers, tickets for flights, hotel accommodation vouchers,
prompt processing of visa to facilitate staff travel and effective
monitoring of Travel expenditure
Minimum Requirements
- Minimum of Bachelor’s Degree in social
sciences (Human resource management, Sociology or equivalent) or business
administration
- Additional professional courses in Human
Resource Management are an added advantage
- Minimum of 4 years’ experience in a human
resource management role
- Ability to manage the ‘technical aspects of
the position as outlined in the key responsibilities
- Computer literate, highly proficient in
Microsoft Office, particularly Word and Excel as well as an aptitude to
learn other in-house programs
- Ability to develop productive working and
interpersonal relationships, including team, negotiation and conflict
handling skills.
- Demonstrated drive, proactivity and integrity
- Ability to communicate effectively (Oral and
written skill)
- Ability to adapt to change
- A high level of attention to fine detail
- Ability and commitment to working in a team
environment
- An exceptional innovative solution oriented
colleagues
- Proven experience and versatility in
coordinating multiple assignment and demanding schedules.
- An ability to work quickly and effectively
under pressure and to tight deadlines
- An ability to motivate others to deliver on
their roles
- Excellent organizational skills and ability to
work independently
Salary Budget: Ksh. 100,000 – 150,000 Basic
How to Apply:
How to Apply:
If you are interested in the position
and have the skills and talents our client is looking for, we would like to
hear from you.
Please send a copy of your updated
resume, salary and benefits to info@dorbe-leit.co.ke with the job title HR /
OFFICE MANAGER as the subject.
Only successful candidates will be
contacted.