Background: The Kenya Cereal Enhancement Programme (KCEP) will
be implemented by the Ministry of Agriculture, Livestock and Fisheries (MoALF)
with funding by the European Union (EU) and supervision by the International
Fund for Agricultural Development (IFAD).
The programme will run for a period
of seven (7) years. The Programme Coordination Unit (PCU) for KCEP located in
Nairobi shall be responsible for the overall coordination and management of the
programme.
In addition, the programme will have
two sub-units of the PCU, one in Nakuru and the other in Siakago Town (Embu
County).
Re-Advertisement: Financial and Administrative Manager (FAM) - Nairobi
Re-Advertisement: Financial and Administrative Manager (FAM) - Nairobi
Ref. FAM02)
Reporting to the Programme
Coordinator, the FAM shall lead the coordination of the overall financial and
administrative functions of KCEP.
Responsibilities
- Develop and put into operation the programme
financial and procurement system;
- Manage programme funds effectively and
efficiently , ensuring that programme accounts, disbursements and
replenishment procedures are executed in accordance with the provisions of
the Financing Agreement and the relevant financial guidelines of
Government of Kenya (GOK) and/or one of the multilateral development
partner;
- Ensure that all procurement of goods and
services are in compliance with the provisions of the Financing Agreement;
- Ensure administrative management of service
provider and other procurement contracts;
- Conduct training of partners’ and service
providers’ staff to ensure that they carry out financial reporting and
procurement in accordance with multilateral donor guidelines;
- Ensure proper use and conservation of
programme assets;
- Ensure accurate costing for the AWPB;
- Prepare regular financial and procurement
progress reports;
- Prepare annual financial reports for external
auditing in compliance with the provisions of the Financing Agreement and
any specific EU reporting requirements;
- Put in place system to supervise the
day-to-day office administration including staff performance , use of
movable assets, inventory and ;disposal of assets
- Assist the PC in preparing the Completion
Report and in conducting programme completion and financing closing
activities as per the Financing Agreement;
- Undertake any other duty assigned by the PC.
Qualifications
- Bachelor of Commerce (Accounts options),
Finance or Business Administration degree from a recognized university
plus professional accounting qualification (CPA-K or equivalent);
- At least 8 years’ experience at management
level in financial and administrative management of government-donors
funded development programmes;
- At least two recent professional experience
proving that the candidate has been directly responsible for:
- Ensuring the compliance of programme
management to guidelines
- Leading the finance and administrative
reporting
- costing AWP
- Experience in financial management/accounting
in a government ministry/department and donor-funded projects.
- Computer literate, especially in specialized
accounting packages;
- Good working knowledge of accounting,
personnel and procurement policies and procedures;
- Good working knowledge on banking, financial
control, and procurement;
- Strong management and communication skills.
Application Process
1. Applications are invited from
suitably qualified candidates for the above positions. Female candidates are
particularly encouraged to apply.
2. Each application should be
accompanied by a CV and cover letter indicating the Reference Number for the
position.
The prescribed format of the CV
should be downloaded from the ministry’s website: www.kilimo.go.ke/downloads.
Applicants for positions in the
Nakuru or Siakago Town sub-units should clearly indicate the preference (Nakuru
or Siakago) as in the reference numbers.
Photocopies of Identity Card and
relevant certificates and credentials should be enclosed.
3. Those who had previously applied
should re-apply if they meet the qualifications
4. Each application in a sealed
envelope should be addressed to:
The Principal Secretary
Ministry of Agriculture, Livestock and Fisheries
State Department of Agriculture
P.O. Box 30028-00100,
Nairobi.
Ministry of Agriculture, Livestock and Fisheries
State Department of Agriculture
P.O. Box 30028-00100,
Nairobi.
The applications should be received
by Friday, 10th October 2014 at 10.00am.
Only shortlisted candidates will be
notified.