Job Title: Finance and Administration Officer
Location: Nairobi
Reports to:Executive Director
Key Areas of Responsibility:
Reports to:Executive Director
Key Areas of Responsibility:
- Lead in the completion of regular internal and
external financial processes as directed by the Executive Director
- Plan and organise the implementation and
reporting of all logistics activities for LAW missions based on travel
logistics and security policies and procedures
Job Tasks Include:
Accounting Roles
Accounting Roles
- Perform financial procedures (receipts,
payments, payroll), including recording of transactions related to
programme activities
- Implement and monitor financial controls,
including bank reconciliations and other control accounts, finance
reports, etc.
- Consolidate accurate data entry into the
QuickBooks ledger accounting system for monthly reporting.
- Prepare financial reports for donors and
management.
- Organise and manage internal and external
audits as per donor policies where appropriate
- Produce statutory (legal) accounts and other
legal returns for LAW
- Assist the Executive Director in preparation
of the annual budget
- Develop and maintain financial policies and
procedures
- Ensure the financial policies and procedures
are followed across the organization.
- Identify IT needs for the organisation
- Implement accounting systems as needed
Logistics and Administrative Roles
- Support all logistics-related activities,
including travel and security, and ensure that policies and procedures are
followed.
- Work together with program staff in order to
develop the logistics strategy of LAW missions with the main aim being to:
- Anticipate logistics and operational needs
- Ensure availability of funding
- Provide logistical support to the missions
- Ensure that the office is well maintained
- Organise the procurement, use, replacement,
and disposal of equipment in accordance with LAW and donors' policies and
procedures.
- Ensure pre-qualification of vendors is done in
line with the LAW policies
- Contribute in the review and design of the
logistics and procurement policies, processes, procedures and guidelines
- Ensure that logistics and procurement operations
are in line with LAW logistics and procurement policies and procedures,
and with donor partner requirements
Expectations
- Maintain accurate financial record in
accordance with Swiss Law.
- Maintain strong internal controls and ensure
Swiss legal compliance.
- Ensure smooth running of the LAW office and
LAW field missions.
- Manage global registration of LAW and take
minutes in the various Board / Committee meetings
Minimum Qualifications
- A minimum of five years’ experience in
financial management, professional designation preferred
- Experience with an International NGO essential
- Bachelors Degree in Business Administration or
Accounting
- Certified in Public Accounting [preferred]
- Demonstrated financial management and
accounting skills
- Ability to work effectively and accurately on
multiple tasks in a fast-paced environment
How to Apply:
Please email your CV, along with a
cover letter detailing how you meet the above criteria, to mangan@legalactionworldwide.org