Executive Assistant to CEO
A Nairobi based company has an immediate need for an Executive Assistant to partner and provide support to an entrepreneurial CEO.
**Please read the entire posting (including education requirements) prior to
submitting your resume/CV**A Nairobi based company has an immediate need for an Executive Assistant to partner and provide support to an entrepreneurial CEO.
Job Description: Under the direction of the CEO, the Executive Assistant will anticipate and provide a broad range of confidential administrative support services for the CEO and will be responsible for performing executive administrative duties to ensure an efficient, well-maintained, and professional corporate environment.
The successful
candidate will have outstanding organizational skills, experience working in a
fast-paced environment, and have the ability to successfully prioritize and
manage multiple duties.
The Executive
Assistant will manage a variety of projects that require detailed knowledge of
the company and its services.
Roles and Responsibilities:
Roles and Responsibilities:
- Completes
a broad variety of administrative tasks for the CEO including: managing an
extremely active calendar of appointments; composing and preparing
correspondence that is sometimes confidential; arranging complex and
detailed travel plans, itineraries, and agendas; and compiling documents
for travel-related meetings.
- Plans,
coordinates and ensures the CEO's schedule is followed and respected.
Provides "gatekeeper" and "gateway" role, creating
win-win situations for direct access to the CEO's time and office.
- Communicates
directly and on behalf of the CEO with external stakeholders on matters
related to CEO's programmatic initiatives.
- Researches,
prioritizes, and follows up on incoming issues and concerns addressed to
the CEO, including those of a sensitive or confidential nature. Determines
appropriate course of action, referral, or response.
- Works
closely and effectively with the CEO to keep him/her well informed of
upcoming commitments and responsibilities, following up appropriately.
Acts as a "barometer," having a sense for the issues taking
place in the environment and keeping the CEO updated.
- Provides
leadership to build relationships crucial to the success of the
organization, and manages a variety of special projects for the CEO, some
of which may have organizational impact.
- Successfully
completes critical aspects of deliverables with a hands-on approach,
including drafting acknowledgement letters, personal correspondence, and
other tasks that facilitate the CEO's ability to effectively lead the
company.
- Prioritizes
conflicting needs; handles matters expeditiously, proactively, and
follows-through on projects to successful completion, often with deadline
pressures.
The Successful Candidate MUST meet the following Requirements:
- Bachelor’s
degree is REQUIRED
- Experience
with direct upper management support
- Previous
experience with confidential or proprietary information is strongly
preferred
- Superior
attention to detail, ability to multi-task, and able to change priorities
quickly
- Excellent
oral and written communication skills and the ability to clearly
articulate information to various audiences
- Must be
able to maintain composure under pressure and manage unforeseen situations
- Proven
ability to work independently and to handle a high volume, fast-paced
environment
- Advanced
skills with MS Word, Excel, PowerPoint, and Outlook
- Self-motivated
with the ability to work proactively and achieve results without close
supervision
- Ability
to adapt to a flexible and varying work schedule and be accessible after
hours as needed. Work hours may include engagements outside of normal
working hours.
- Must be
able to proactively provide updates on the status of tasks and action
items
- A sense
of urgency, a strong work ethic, and a positive attitude
- Commitment
to operational excellence
- International
exposure (work/residency) is a PLUS
Interested candidates who meet the above criteria should submit
their online application at http://goo.gl/T8sryH
CVs WITHOUT salary requirements will NOT be considered
CVs WITHOUT salary requirements will NOT be considered