Vacancy: Office Receptionist –
Short term
Organization: Adeso - African Development Solutions
Reporting to: Office Administrator
Working with: All
Adeso programs and departments
Duration: 4
Months (Maternity Cover)
Starting date: 01st
October 2014
Salary Range: Kshs.
82, 745 – 87, 710
Organizational Context: Adeso
is an expanding and vibrant African based international development and
humanitarian organization. At Adeso, we work with African communities who are
yet to realize their full potential; working inside these communities to create
environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future.
At present, Adeso has programs in
Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
Specific Roles and Responsibilities
- Front office /Reception management including
guiding and welcoming visitors, answering calls, responding to enquiries,
taking/relaying messages etc.
- Ensure that the office runs smoothly,
specifically make timely purchases of stationery supplies in liaison with
the Procurement Officer.
- Tracking movement of documents in and out of
the organization.
- Process payments for Operations/Logistics
department as required.
- Perform general clerical duties to include but
not limited to: photocopying, faxing, mailing and filing.
- Assist in preparation for meetings if called
upon.
- Ensure that office supplies are ordered and
refilled in a timely manner in liaison with the Office Administrator.
- Make meeting and other arrangements for staff
as required.
- Any other duties as assigned.
Skills and Qualifications
Required skills:
- Minimum Diploma in Administration/Office
Management / Front office management/logistics or any other relevant
diploma
- Relevant work experience in a similar position
- Excellent IT skills in particular Word, excel
and outlook
- Ability to Manage several tasks
simultaneously, be flexible and be willing to assume a range of un
anticipated assignments
- Strong communication skills and ability to
work independently as part of a team
- Professional and friendly communication style,
with the ability to field calls from a diverse group.
- Excellent attention to detail
Desired skills:
- Minimum 3 years relevant experience in office
Administration and Logistics.
- Experience working for an NGO with diverse
cultures
Application Process
This is a challenging opportunity for
a dedicated and highly motivated professional.
If you would like to join this
dynamic team and be part of building resilience and economic growth in Africa,
please submit your application to jobs@adesoafrica.org, quoting the position in
the email subject matter, by 3rd September 2014.
Each application should be addressed to the Regional Human Resources Manager and include the following:
- An updated CV (maximum 3 pages);
- An application letter which should include
remuneration requirements and contact information for three work-related
referees.
Applications not including all of the
above information will not be reviewed.
Only short-listed candidates will be contacted.
Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.
