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NGO Jobs in Nairobi, Kenya – IPPF

The International Planned Parenthood Federation (IPPF) is the world’s largest non-governmental organization working in the field of sexual and reproductive health information and services. 

It has 6 Regional Offices, (Western Hemisphere based in New York, East and South East Asia and Oceania Region in Malaysia, Arab World Region in Tunis, South Asia Region in India, European Network in Brussels and the Africa Region in Nairobi, Kenya). The International Secretariat is in London, UK.
The IPPF Federation in Africa is made up 38 Member Associations (MAs) working in 42 countries in Sub-Sahara Africa. IPPF Member Associations are nationally founded and owned organizations and have been in existence for over 40 years in Africa providing and advocating for universal access to sexual and reproductive health and rights. 

The Member Associations are unique in that while being Member Associations of IPPF Africa Region and so members of an international NGO, they are also national organizations with national boards, staff, Constitutions, structures and autonomy.

Job Title: Resource Mobilization Advisor

Department: External Relations 

Location: Nairobi, Kenya

Responsible to: Senior Manager, External Relations and Advocacy
 
Job Purpose: The goal of this position is to support Resource Mobilization efforts and to increase and diversify the IPPFARs resource base. 

The Resource Mobilization Advisor works to increase income for IPPFAR through a vibrant and sustainable Resource Mobilization programme and supports the improvement of culture change and accountability for Resource Mobilization within the Africa Regional Office and [selected] Member Associations.
 
The position supports the Senior Adviser Resource Mobilization and Business Development to enhance preparedness and systematically increase capacity of ARO and [selected] MAs to secure funds from national, regional and international sources. 

The Resource Mobilization Advisor builds credibility and capacity in both high and low potential MAs to improve their access to national funding sources. 

The position also strengthens relationships/ networks that increase IPPF’s ability to raise resources from ‘new’ non-traditional donor sources especially in the Global South.

Key Tasks
·                     To establish excellent working relationships with staff at IPPF Member Associations in selected donor countries.
·                     To assist the Senior Adviser Resource Mobilisation in the development of Memoranda of Understanding(MoU) which include specific activities, targets and budgets with selected European Member Associations
·                     To support Member Associations to implement MoU by providing information, documents and tools etc. that promote IPPF. To monitor the implementation of MoU with Member Associations.
·                     To support/develop the capacity building of Regional Office and Member Association staff in countries where there is a high potential for accessing funding in-country.
·                     To work collaboratively with Regional Staff with particular expertise in relevant capacity building and with knowledge of specific funding streams.
·                     To advocate for funding.
·                     To maintain an overview of and make recommendations about the global geo-political influences for IPPF’s future funders and income streams.
·                     To contribute to IPPF publications as appropriate.
·                     To build and maintain positive relationships with all members of staff, and contacts within and outside the Federation.
·                     To undertake any other reasonable duties as may be requested from time to time.
Responsibilities

a) Staff responsibilities carried by the job holder
·                     The job holder is responsible for managing the work of consultants as required.
Advises Senior Adviser, Resource Mobilization. 
·                     Provides advice and support on future income streams and donor policies and trends to:
1.          IPPF staff at Central and Regional Offices
2.          IPPF Member Associations (in consultation with Regional Offices)
Education & Qualifications
·                     Advanced Degree in a related subject or equivalent standard of education. 
Proven Ability
·                     Developed application in related work and proven track record in networking and training in fundraising.
·                     Sound understanding of Global North and South government funding and private funding structures and processes advantageous.
Skills
·                     Excellent interpersonal skills – required to network with contacts for whom English is not the first language. Tact and diplomacy essential.
·                     Excellent training/mentoring skills.
·                     Excellent written communication skills essential.
·                     Excellent time management skills required to meet tight deadlines essential.
·                     Competent in use of lograme desirable or developing projects essential
·                     Good analytical skills essential.
·                     Good IT skills to include Excel, Word and use of databases desirable.
·                     Fluency in English essential. Working knowledge of French, Portuguese or Spanish highly desirable. 
Personal Competence
·                     Awareness of and sensitivity to the multi-cultural environment in which IPPF operates.
·                     Ability to travel internationally approximately 30% of the time
Job Title: Senior Advisor, Resource Mobilization and Business Development

Department: External Relations 

Location: Nairobi, Kenya

Responsible to: Senior Manager, External Relations and Advocacy
 
Job Purpose: The goal of this position is to provide senior level strategic business development and leadership to increase the capacity and success of International Planned Parenthood Federation – Africa Region’s efforts in resource mobilization with bilateral and multilateral organizations, and private donors.
 
He/she will envision, develop and implement IPPF-ARs resource mobilization plans and manage grant recipient relationships.
 
The position will support IPPFs charitable mission of safeguarding the sexual and reproductive health and rights of people and for IPPF insofar as they support strategic resource mobilization.
 
He/she will provide a high-level representation and technical inputs and ensures that IPPF Africa Region identifies and wins tenders that will support the delivery of IPPF’s Strategic Framework and Change Goals.
 
The position develops supporting structures, resources and tools to ensure business development and tender processes are managed in the most effective and efficient manner.

Key Tasks
·                     Through research and networking, track likely forthcoming restricted funding opportunities that may be aligned with IPPF’s strategic objectives, and develop and manage a bidding pipeline for the organization.
·                     Where potential funding opportunities are identified, to work with relevant CO colleagues, ROs and MAs to build pre-bid intelligence streams in-country (donor and recipient).
·                     To ensure that relevant colleagues across the Federation (Central Office, Regional Offices (ROs), Member Associations (MAs)) are made aware of likely upcoming tenders).
·                     To effectively prepare the Federation for tendering, including capacity-building with key staff to develop a portfolio of staff to take key roles (Chief of Party, management team, bid writing, etc) on restricted funding bids.
·                     Research and establish a network of consultants to assist with restricted funding proposal development.
·                     Research and establish a network of potential partners for restricted funding projects, evaluating competitor organizations and building relationships with key contacts. Work with the Senior Adviser, Resource Mobilization to develop and negotiate partnership agreements.
·                     Working with the Senior Adviser Resource Mobilization, technical teams (Advocacy, HIV/AIDS,Abortion, Adolescents and Access), Senior Adviser Communications and ROs, assemble, and co-ordinate the work of, tender teams to prepare restricted funding applications.
·                     To analyse terms of reference of invitations to tender to create a compliant and responsive matrix for each bid to support the development of a winning proposal.
·                     Oversee and co-ordinate the development of pre-qualification submissions and funding proposals, including research, compilation, writing and editing of proposal documentation and/or commissioning consultants to undertake writing where required.
·                     Ensure timely and efficient submission of pre-qualification documents and restricted funding proposals to donor specifications.
·                     Support colleagues in technical teams and ROs to develop programme plans for discussion with donors who focus on restricted funding.
·                     Post-bidding, communicate outcomes, evaluate restricted funding proposals and disseminate key learning points.
·                     Ensure smooth handover of successful restricted project proposals to technical/Regional teams for programme management/reporting.
·                     Work with the Finance team to develop generic budget templates for use in preparing restricted funding applications.
·                     Compile a database of key information on IPPF for use in preparing restricted funding applications.
·                     Provide training and capacity-building on tendering for CO and RO staff as required.
·                     To build and maintain positive relationships with all members of staff, and contacts both within and outside the Federation.
·                     To become familiar with the Federation’s Health and Safety Programme and Guidelines for using Visual Display Units. To do everything possible to ensure a healthy and safe working environment, including following instructions and guidance.
·                     To undertake any other relevant duties as may be requested from time to time.
Responsibilities
 
a) Staff responsibilities carried by the job holder
·                     The job holder is responsible for managing the work of consultants as required.
b) Financial responsibilities carried by the job holder
·                     Responsible, in collaboration with the Finance team, for compiling and checking budgets for restricted funding proposals.
c) Advisory responsibilities carried out by the job holder
·                     Advises Senior Adviser, Resource Mobilization and technical teams on appropriate funding opportunities to pursue.
·                     Advises Senior Adviser, Resource Mobilization and CO Senior Team on appropriate organizational preparations for pursuing restricted funding opportunities.
·                     Advises colleagues in technical teams on content/structure of funding proposals.
Education & Qualifications
·                     Advanced Degree in a related subject or equivalent standard of education.
Proven Ability
·                     Advanced application in related work and proven track record of managing to process of developing successful restricted tender documents in the international development sector.
·                     Sound understanding of restricted funding tender processes/structures and donor requirements in the international development sector essential.
·                     Understanding of ODA (Overseas Development Agency) processes, essential.
·                     Understanding of the Private Sector (and not for profit) and High Net Worth Individuals (HNWI) desirable 
Skills
·                     Excellent interpersonal skills – required to network with contacts for whom English is not the first language. Tact and sensitivity.
·                     Excellent written communication skills to write and edit competitive tenders.
·                     Developed leadership skills to co-ordinate and motivate cross-functional project teams.
·                     Excellent time management skills required to meet tight deadlines.
·                     Strong project management skills.
·                     Good IT skills to include Excel, Word and use of databases.
·                     Competent in use of logframe
·                     Good attention to detail essential.
·                     Fluent English and French is essential. Working knowledge of Portuguese, Spanish or Arabic desirable.
Personal Competence
·                     Willing to travel internationally approximately 30% of the time

Job Title: Programme Assistant

Department: External Relations

Location: Nairobi, Kenya

Responsible to: Senior Manager, External Relations and Advocacy

Job Purpose: To provide administrative support to the Department of External Relations and Advocacy in the achievement of set objectives, and in particular in implementing the Department’s Annual Programme Budgets and Restricted Projects.

Key Tasks

Provide administrative support to the timely implementation of the Annual Programme Budgets and Restricted Projects and specifically:
·                     To organise, manage and update all relevant information and data, including budget approvals for the Annual Programme Budgets, the Hewlett Project and the DFID Project, including any other restricted projects.
·                     To coordinate with Advisors, the preparation and submission of quarterly, half year and annual reports as per requirements set by APB and donors to relevant persons and donors.
·                     To monitor, on a monthly basis, Summary of Budgets (SoBs) for ERA Department and do analysis for Advisers and the Director for planning purposes.
·                     To provide the overall logistical support in the planning for all meetings, conferences and workshops organised by the Department, including and not limited to ensuring bookings of hotels, coordinating visas and other travel arrangements for participants, organising meeting places, finalising contracts for facilitators and rappouteurs etc.
·                     To follow up with Advisers/Director in the development of contracts, signing of contracts and payments to all contractors of the Department. To ensure that before payments are made, all Advisers/Directors undertake assessment of work of consultants/contractors.
·                     To coordinate with relevant advisors, the development and publication of ERA’s Flagship publications and public relations materials.
·                     To keep a database of all publications, consultants and contractors, as well as work with Operations Department to periodically review contractors to ERA.
·                     To organise departmental meetings through generation of agenda items, write minutes and follow up with Advisers on follow up actions.
·                     To support the Director in the preparation of Missions.
·                     To undertake any other responsibility as deemed necessary by the Director. 
Responsibilities
·                     To directly advise the Director in financial decisions regarding areas of responsibility as noted on the electronic Information Management System (eIMS).
Education & Qualifications
·                     Degree in social sciences or any relevant field. 
Professional Experience
·                     At least 2 years’ relevant experience in a similar position.
Skills
·                     Excellent interpersonal skills – tact and sensitivity essential.
·                     Excellent written skills essential.
·                     Excellent time management skills required to meet tight deadlines essential and follow up on activities.
·                     Good IT skills to include Excel, Word and use of databases required.
·                     Fluency in English essential. Working knowledge of French, Spanish or Arabic desirable.
Personal Competence
·                     Sound judgement and ability to pay attention to details.
·                     Subscribe to IPPF’s values and visions including the right of all women to have access to safe abortion and fundamental human rights of all persons, including sexual rights.
How to Apply:



Interested persons should submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org

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