The
International Committee of the Red Cross (ICRC) is an impartial, neutral and
independent organisation with the exclusively humanitarian mission to protect
the lives and dignity of victims of war and internal violence and to provide
them with assistance.
It
also endeavours to prevent suffering by promoting and strengthening
International Humanitarian Law and universal humanitarian principles.
The
ICRC Logistic Centre in Nairobi (Industrial Area) is seeking an experienced
& highly motivated individual to fill the position of an Administrator.
Responsibilities:
·
Responsible for the set-up and the management of the
administrative structure of the Nairobi Logistics Centre and other ICRC field
structures;
·
Responsible for drawing up the yearly budget and follow up of
the same for Logistics Centre, and other ICRC field structures;
·
Ensure proper financial management within the delegation in line
with ICRC policies and procedures as well as with operational requirements;
·
Ensure proper Human Resource Management of delegation employees
in conformity with ICRC policies and procedures, with operational requirements
and taking into consideration the Kenyan Labour Laws;
·
Ensure availability of sufficient number of adequate premises
for the Logistics Centre according to realistic needs.
Minimum Requirements:
·
University Degree in finance or Business Administration from a
recognized university;
·
CPA(K) or ACCA or equivalent qualification;
·
Certificate in Human Resource Management or its equivalent;
·
Minimum lo years of relevant experience in a similar field and
as Head of a team;
·
Previous working experience with NGO’s, international
organisations ¡s an asset;
·
Conversant with HRM practices;
·
Conversant with computerised accounting software;
The Profile:
·
Strong leadership skills,
·
high sense of confidentiality,
·
flexible and open minded,
·
ability to work under pressure,
·
good communication skills,
·
ability to work independently and resolve workplace conflict
Secretary
Under the supervision of the Assistant (head of Secretariat
office), the Secretary provides general and secretarial support to the
Management Team (Head of Delegation, two deputy heads of delegation) and
contributes to the smooth and efficient flow and sharing of information within
the Units in Nairobi and its offices in Somali.
Act
as a focal point for training and support to staff based Somalia offices for
the organization and management of information sharing tools.
Main Responsibilities:
·
Supports Management team in organizing priorities of the
delegation, act as a facilitator and ease decision making process ensuring a
coordinated and consistent work flow;
·
Maintains calendars and schedules for the Management team in
coordination with the Assistant, participates to internal meetings and takes
minutes of meeting;
·
Organizes external meetings / missions in Somalia and
establishes independently priorities and provide adequate follow-up;
·
Develops and maintains active professional network and
facilitate relationship with stakeholders in particular those based in Somalia,
keeps the contact database up to date;
·
Drafts routine diplomatic correspondence and other communication
in English;
·
Translates simple documents in Somali to English and vice versa,
when necessary;
·
Compiles and finalizes summaries and regular reports;
·
Prepares specific files for the Management team (internal
briefing files, maps, documents for external contacts);
·
Manages, updates and further develops various information and
listing on internal databases, in coordination with the Assistant;
·
Trains the secretaries based in Somalia offices with regular
visits, on the information management tools and procedures, contributes to the
development of their skills;
·
Supervises and supports the staff based in Somalia offices on
the information management and record management system, and implements
whatever changes are needed to ensure optimal performance;
·
Performs general secretarial duties independently, including
distribution of documents, preparation of diplomatic pouch for the Headquarter,
filing, organize Somali visas for staff travelling to Somalia, office supply,
equipment orders, photocopying and scanning;
·
Replaces the Assistant when absent.
Experience required
·
Diplomas in office management. Any other assistant-relevant
training is an asset;
·
Excellent knowledge of secretariat’s work, minimum (3) three
years of professional experience in similar position;
·
Proficiency in spoken and written English, Somali and Swahili;
·
Very good knowledge of computer tools, in particular Office 2013
(Word, Excel, PowerPoint) and Lotus Notes;
·
Interest and skills for training of users;
·
Ability to work in an independent and disciplined manner;
organizational skills; ability to set priorities and to use initiative;
·
Flexibility and willingness in managing daily tasks;
·
Ability to handle sensitive information with all required
confidentiality;
·
Team spirit and the desire to help establish a positive dynamic
in the unit.
Starting date: As soon as possible.
Interested
and qualified persons, with the required experience are invited to submit their
application to the Head of Human Resources on the below address, before 19th of
September 2014.
(Indicate the position title on the subject line).
Please include; Detailed curriculum vitae, copies of certificates, current and expected remuneration and contact details of three referees.
Please
note that only short-listed candidates will be contacted.
Canvassing
will lead to automatic disqualification.
International Committee of the Red Cross,
Somalia
Delegation, Denis Pritt Road,
P.O
Box 73226, Nairobi, 00200,
Kenya
E-mail:
nai_hr@icrc.org