The International Committee of the
Red Cross (ICRC) is an impartial, neutral and independent organisation with the
exclusively humanitarian mission to protect the lives and dignity of victims of
war and internal violence and to provide them with assistance.
It also endeavours to prevent
suffering by promoting and strengthening International Humanitarian Law and
universal humanitarian principles.
The ICRC Logistic Centre in Nairobi
(Industrial Area) is seeking an experienced & highly motivated individual
to fill the position of an Administrator.
Responsibilities:
- Responsible for the set-up and the management
of the administrative structure of the Nairobi Logistics Centre and other
ICRC field structures;
- Responsible for drawing up the yearly budget
and follow up of the same for Logistics Centre, and other ICRC field
structures;
- Ensure proper financial management within the
delegation in line with ICRC policies and procedures as well as with
operational requirements;
- Ensure proper Human Resource Management of
delegation employees in conformity with ICRC policies and procedures, with
operational requirements and taking into consideration the Kenyan Labour
Laws;
- Ensure availability of sufficient number of
adequate premises for the Logistics Centre according to realistic needs.
Minimum Requirements:
- University Degree in finance or Business
Administration from a recognized university;
- CPA(K) or ACCA or equivalent qualification;
- Certificate in Human Resource Management or
its equivalent;
- Minimum lo years of relevant experience in a
similar field and as Head of a team;
- Previous working experience with NGO’s,
international organisations ¡s an asset;
- Conversant with HRM practices;
- Conversant with computerised accounting
software;
The Profile:
- Strong leadership skills,
- high sense of confidentiality,
- flexible and open minded,
- ability to work under pressure,
- good communication skills,
- ability to work independently and resolve
workplace conflict
Secretary
Under the
supervision of the Assistant (head of Secretariat office), the Secretary
provides general and secretarial support to the Management Team (Head of
Delegation, two deputy heads of delegation) and contributes to the smooth and
efficient flow and sharing of information within the Units in Nairobi and its
offices in Somali.
Act as a focal point for training and
support to staff based Somalia offices for the organization and management of
information sharing tools.
Main Responsibilities:
- Supports Management team in organizing
priorities of the delegation, act as a facilitator and ease decision
making process ensuring a coordinated and consistent work flow;
- Maintains calendars and schedules for the
Management team in coordination with the Assistant, participates to
internal meetings and takes minutes of meeting;
- Organizes external meetings / missions in
Somalia and establishes independently priorities and provide adequate
follow-up;
- Develops and maintains active professional
network and facilitate relationship with stakeholders in particular those
based in Somalia, keeps the contact database up to date;
- Drafts routine diplomatic correspondence and
other communication in English;
- Translates simple documents in Somali to
English and vice versa, when necessary;
- Compiles and finalizes summaries and regular
reports;
- Prepares specific files for the Management
team (internal briefing files, maps, documents for external contacts);
- Manages, updates and further develops various
information and listing on internal databases, in coordination with the
Assistant;
- Trains the secretaries based in Somalia
offices with regular visits, on the information management tools and
procedures, contributes to the development of their skills;
- Supervises and supports the staff based in
Somalia offices on the information management and record management
system, and implements whatever changes are needed to ensure optimal
performance;
- Performs general secretarial duties
independently, including distribution of documents, preparation of
diplomatic pouch for the Headquarter, filing, organize Somali visas for
staff travelling to Somalia, office supply, equipment orders, photocopying
and scanning;
- Replaces the Assistant when absent.
Experience required
- Diplomas in office management. Any other
assistant-relevant training is an asset;
- Excellent knowledge of secretariat’s work,
minimum (3) three years of professional experience in similar position;
- Proficiency in spoken and written English,
Somali and Swahili;
- Very good knowledge of computer tools, in
particular Office 2013 (Word, Excel, PowerPoint) and Lotus Notes;
- Interest and skills for training of users;
- Ability to work in an independent and
disciplined manner; organizational skills; ability to set priorities and
to use initiative;
- Flexibility and willingness in managing daily
tasks;
- Ability to handle sensitive information with
all required confidentiality;
- Team spirit and the desire to help establish a
positive dynamic in the unit.
Starting date: As soon as possible.
Interested and qualified persons,
with the required experience are invited to submit their application to the
Head of Human Resources on the below address, before 19th of September 2014.
(Indicate the position title on the subject line).
Please include; Detailed curriculum vitae, copies of certificates, current and expected remuneration and contact details of three referees.
Please note that only short-listed
candidates will be contacted.
Canvassing will lead to automatic
disqualification.
International Committee of the Red Cross,
Somalia Delegation, Denis Pritt
Road,
P.O Box 73226, Nairobi, 00200,
Kenya
E-mail: nai_hr@icrc.org