The
Independent Electoral and Boundaries Commission (IEBC) seeks to recruit
dynamic, competent and result-oriented individuals to fill the following
position:-
Deputy Commission Secretary (Support Services)
Grade 2
Job
Code IEBC/1/2014
Job
Summary: The Deputy Commission Secretary (Support Services) is one of
the principal deputies to the Commission Secretary/CEO in the management of the
Secretariat and is responsible for direct supervision of the support functions
including human resources and administration, financial services, legal, ICT
services and research and development services.
A key
part of this role is ensuring synergy within the support functions to deliver
results.
Duties and Responsibilities
·
Responsible for day to day management of the commission’s
support services functions.
·
Responsible for management and coordination of the Commission’s
support services functions.
·
Responsible for the overseeing the Commission financial services
in line with the Public Financial Management Act.
·
Overseeing the commission’s procurement and warehousing
functions and ensure compliance with the Public Procurement and Disposal Act
and Regulations.
·
Providing strategic direction in the performance of the
Commission’s support functions and operations and ensure periodic reporting.
·
Overseeing the internal and external communications function of
the Commission.
·
Working closely with the Commission Secretary/CEO and the Deputy
Commission Secretary (Operations) to ensure delivery of Commission key results.
·
Coordinate the Commission’s internal and external audits.
Requirements for appointment
·
Be a citizen of Kenya
·
Holds a degree from a recognized university in Social Sciences,
Law, Public Administration, Finance, and Business Administration, Logistics or
any other degree in any other or relevant field.
·
Possession of a master’s degree in a relevant field is a must
·
Minimum of twelve(12) years management experience; six of which
must be at a senior management level with a demonstrated track record in
delivering significant strategic initiatives
·
Experience or a strong appreciation of electoral administration
or electoral reform is an added advantage
·
Experience in Management in a large public/private institution;
·
Demonstrated team building skills
·
Must be Computer literate
Director
Finance
Grade 3
Job
CodeIEBC/2/2014
Job
Summary: The Director Finance is responsible for ensuring prudent
financial management and controls.
A key part of this role involves establishing financial and budgeting and warehousing policies, procedures and systems to ensure integrity, timely service delivery and value for money.
A key part of this role involves establishing financial and budgeting and warehousing policies, procedures and systems to ensure integrity, timely service delivery and value for money.
Duties and Responsibilities
·
Develop and ensure the implementation of finance and budget
strategies in line with the Commission’s strategy.
·
Develop and oversee the implementation of robust financial
management and budgeting policies, procedures and controls to ensure integrity
and consistency with relevant legislative framework.
·
Ensure the directorate is adequately resourced by professional
and competent personnel
·
Oversee the development and administration of the Commission’s
budget and ensure timely and effective implementation of the Commission
programmes.
·
Develop accountability structures, ensure periodic reporting and
monitor the performance indicators for the finance, budget and warehousing
departments.
·
In collaboration with the Director ICT coordinate the
development of appropriate financial and inventory information management
system.
·
Advice the Commission on administration of complementary funding
from development partners, including development and execution of budgets.
·
Advice the CEO on regulatory matters concerning public finance
as it relates to the Commission.
·
Provide timely financial advice to other units within the
Commission.
·
Ensure timely compliance with financial and fiduciary
obligations of the Commission.
·
Oversee the development of financial plans, estimates and budget
preparation.
·
Oversee the development and implementation of the
institutional/departmental procurement plans.
·
Ensure financial controls are implemented in accordance with
Public Financial Management Act, and Public Procurement and Disposal Act other
operational Government policies.
Requirements for Appointment
·
First degree in Accounting, Finance, Economics or any other
related field.
·
A Master’s degree in Finance/Accounting or MBA. Professional
qualifications in accounting; CPA (K) or ACCA or equivalent is mandatory
·
Minimum of ten years managerial experience, five (5) of which
are at senior management level in financial management.
·
A demonstrated track record in the development and successful
implementation of financial strategies, controls, processes and systems.
·
A good understanding of the electoral process would be an added
advantage.
·
Leadership and people management skills
·
Strategy development and execution
·
Planning and coordination skills
·
Problem solving and analytical skills
·
Excellent presentation, oral and written communication skills
·
Demonstrated team work skills
·
Ability to make critical and timely decisions in a highly
sensitive environment
·
Must be computer literate
·
Must be conversant with Government financial Accounting
Director,
Information & Communication Technology
Grade 3
Grade 3
Job
Code IEBC/3/2014
Job
Summary: This Director Information and Communication Technology is
responsible for providing strategic direction and advice with regard to the
information and communication technology needs of the Commission.
A key part of this role is advising the Commission on
leveraging appropriate technology to effectively and efficiently deliver the
electoral processes and operational support processes.
Duties and Responsibilities
·
Develop and ensure the implementation of information and
communication technology strategies in line with the Commission’s strategy.
·
Develop accountability structures, supervise periodic reporting
and projects and monitor the performance indicators for the ICT departments.
·
Oversee the development and implementation of effective
policies, procedures, systems and processes for systems administration and
security; business applications and support; and network administration.
·
Ensure the directorate is adequately resourced by professional
and competent personnel
·
Oversee the development of ICT plans in coordination with other
directorates and departments.
·
Advise the Commission on the development and implementation of
institutional systems; including voter registration system, result management
and reporting system, geographical information management system (GIS),
election violence reporting system, political party fund management system, and
support operational systems.
·
Develop and coordinate the implementation of business continuity
plans in line with the Commission’s strategy and operations.
·
Oversee the contracting and management of ICT and related service
providers.
·
Oversee the development of user training programmes and
materials; and the coordination of ICT training initiatives.
·
Coordinate the provision of timely information communication
technology services to other directorate and regional offices.
Requirements for Appointment
·
A degree in Computer Science, information technology or related
discipline
·
Master’s degree and professional qualifications in Information
and Communication technology.
·
Minimum of 10 years managerial or ICT experience, five (5) of
which are at senior management in a large public/private institution
·
A demonstrated track record in the delivery of ICT projects and
services.
·
A good knowledge of ICT equipment, devices, processes, software
and hardware of the electoral process is essential.
·
Leadership and people management skills
·
Strategy development and execution
·
Planning and coordination skills
·
Problem solving and analytical skills
·
Excellent presentation, oral and written communication skills
·
Ability to make critical and timely decisions in a highly
sensitive environment
·
Demonstrated team building skills
Director,
Voter Education and Partnerships
Grade 3
Job CodeIEBC/4/2014
Job CodeIEBC/4/2014
Job
Summary: The Director Voter Education and Partnerships is responsible for
overseeing the effective and efficient execution of Commission voter education,
civic education and promoting a culture of democracy.
The job holder is also responsible for overseeing the
coordination of national and international partnerships.
Duties and Responsibilities
·
Responsible for the development of voter education and civic
education policies and strategies.
·
Oversee the development and implementation of a national voter
education curriculum.
·
Develop accountability structures, review voter education and
partnership reports and monitor the performance indicators for the voter
education and partnership departments.
·
Ensure the directorate is adequately resourced by professional
and competent personnel
·
Oversee the development of a criteria for civic/voter education
providers and accreditation of such providers, their training and facilitate
voter education collaborators.
·
Oversee the development of voter education quality control
measures and ensure timely execution.
·
Develop resource mobilization strategies and advise management
on complementary funding opportunities for civic/voter education.
·
Liaise with government and civil society institutions to
facilitate voter education and civic education, liaise with the media and other
Commission Directorates in implementing voter education.
·
Oversee the development of information, education and
communication materials and national voter education campaigns and programmes.
·
Oversee the facilitation of regional voter education and civic
education programmes.
·
Advise the Commission on innovative strategies for voter
education, civic education and promotion of democracy.
·
Advise management on and oversee the coordination of national,
regional and international partnership activities.
Requirements for Appointment
·
A degree preferably in Social Sciences, Communication or
Education.
·
Possession of a Master’s degree in a relevant field
·
Minimum ten years managerial experience, five (5) of which are
at senior management level in a large public/private institution.
·
A good understanding of the electoral process is an added
advantage
·
Leadership and people management skills
·
Strategy and curriculum development and execution
·
Planning and coordination skills
·
Problem solving and analytical skills
·
Demonstrated team work building skills
·
Must be computer literate
·
Excellent presentation, oral and written communication skills
·
Ability to make critical and timely decisions in a highly
sensitive environment
Manager -
Voter Education
Grade 4
Directorate: Voter Education and Partnerships
Job Code: IEBC/5/2014
Directorate: Voter Education and Partnerships
Job Code: IEBC/5/2014
Duties
and Responsibilities
a)
Facilitate the preparation and implementation of voter and civic education
strategies, work-plans, budgets and programmes, identification of voter and
civic education training needs, preparation of national voter and civic
education programmes including appropriate national curriculum and the
preparation of the annual register of national voter/civic education providers
and community based educators,
b) Liaise with the Electoral Training and Communications
department to prepare training materials and deliver the training of
voter/civic education officials and providers, media campaigns on voter/civic
education.
c)
Coordinate and manage voter/civic education activities at the regional level to
ensure efficiency, uniformity and the development of regional specific
strategies.
d)
Coordinate the Commission’s public voter and civic education campaigns and the
preparation of voter/civic information, education and communication materials,
e)
Advise management on departmental planning, resourcing and voter/civic
education activities.
f)
Monitor the Commission’s voter/civic education activities and the activities of
voter/civic education
providers to ensure compliance with regulations, policy, effectiveness and quality control.
providers to ensure compliance with regulations, policy, effectiveness and quality control.
g)
Liaise with the Research and Development directorate to conduct research
focused on voter/civic education to inform planning and strategy development.
h)
Assist the director in mobilizing and coordinating complementary funding for
voter/civic education.
i)
Develop accountability measures, monitor the performance indicators within the
department and ensure the timely preparation of periodic reports.
Requirements for Appointment
·
A degree preferably in Social Sciences, Communication or
Education. Possession of a Master’s degree is an added advantage,
·
At least eight (8) years working experience; five of which are
at management level in advocacy, communication or education fields,
·
Leadership and people management skills,
·
Strategy development and execution,
·
Planning and coordination, problem solving and analytical
skills,
·
Excellent presentation, advocacy, oral and written communication
skills,
·
Ability to make critical and timely decisions in a highly
sensitive environment,
·
Public education and advocacy,
·
Knowledge of the electoral framework is an added advantage
·
Demonstrated team work building skills.
Manager,
Procurement
Grade 4
Job CodeIEBC/6/2014
Job CodeIEBC/6/2014
Job
Summary: The manager procurement is responsible for the efficient and
effective management of the Procurement department.
A key
part of this role entails effective supplier relationship management; managing
and ensuring the timely delivery of local and international purchases;
monitoring expenditure and ensuring value for money.
Duties and Responsibilities
·
Develop and implement strategies and budgets for the Procurement
department.
·
Provide leadership and ensure efficient and effective management
of staff and resources in the Procurement department.
·
Develop mechanisms and tools to monitor expenditure and advise
the Commission on possible value add cost cutting measures.
·
Develop procurement targets and a fore casted procurement plan
and integrate these into the Commission’s annual budget to facilitate
procurement of materials and supplies.
·
Facilitate tender and contracts management including management
of supplier relationships and ensure supplier performance monitoring and
evaluation.
·
Formulate a sourcing strategy for election materials and
supplies in accordance with the Commission’s policy and budgetary limits.
·
Spearhead cost reduction in procurement initiatives at the
Commission through implementing cost-effective stock holding levels.
·
Adopt a total cost of ownership (TCO) approach in the
development and evaluation of all materials in the tendering process.
·
Ensure adherence to the Public Procurement and Disposal Act,
Public Finance and Management Act through ensuring the participation of members
of all relevant departments in tender/procurement committees at the head office
and regional levels in the preparation and evaluation of tenders.
·
Develop accountability measures including service level
agreements with other departments; monitor performance indicators within the
department and ensure the timely preparation of periodic reports.
·
Ensure that the department is adequately resourced and develop,
motivate and retain talent.
Requirements for Appointment
·
A degree in procurement, supply chain management or any other
related field,
·
Post-graduate diploma in Procurement or Supply Chain management
and membership in a professional procurement body such as the Chartered
Institute of Purchasing and Supply (CIPS) or the Kenya Institute of Supplies
Management (KISM).
·
Possession of a Master’s degree will be an added advantage.
·
At least eight (8) years experience in procurement or supply
chain management; five of which should be at management level in a reputable
organization.
·
A demonstrable ability to drive organizational value through
strategic cost-effective procurement practices and an appreciation of the
electoral process are essential.
·
Must have good knowledge in the preparation and execution of
Annual Procurement Plans of large institutions.
·
Must be conversant with government Procurement Procedures, Plans
and policies
·
Procurement or supply chain management.
·
A good understanding of local and international procurement
guidelines and procedures.
·
Knowledge of the electoral framework is an added advantage.
·
Strategy development and execution.
·
Problem solving and analytical skills.
·
Excellent presentation, oral and written communication skills.
·
Exceptional personal integrity and attention to essential
detail.
·
Excellent relationship management and negotiation skills.
·
Ability to make critical and timely decisions in a highly
sensitive environment.
·
Demonstrated team building skills
·
Must be computer literate.
Manager,
Warehousing
Grade 4
Job Code:IEBC/7/2014
Job Code:IEBC/7/2014
Duties
and Responsibilities
·
Supervising, training and hiring of employees to work in the
warehouse either as equipment operators, clerks or inventory control personnel.
·
Scheduling employees, truck drivers, arranging drop offs and
deliveries and scheduling loading dock use of mechanized equipment such as
forklifts.
·
Ensuing that all appropriate safety regulations are being
followed both with regards to personal safety and safety of inventory.
·
Checking and verifying inventory records, handling questions or
concerns of inventory, shortages or overages and addressing any problems with
inventory control.
·
Meeting with department/section heads to determine their needs
for warehouse space, entering into storage contracts and entering information
into various software programs to monitor use of the facility.
·
Planning future capacity requirements;
·
producing regular reports and statistics on a daily, weekly and
monthly basis;
·
Maintaining standards of health and safety, hygiene and security
in the work environment;
·
Overseeing the planned maintenance of warehouse machinery and
equipment.
Requirement for Appointment
·
Bachelor’s degree in Procurement and supply chain, Economics,
Mathematics, Commerce, Logistics from a recognized university
·
Post graduate diploma/degree in management and logistics related
fields is an added advantage.
·
Eight (8) years working experience five (5) of which are in
managerial position in a large public/private organization.
·
Professional qualification in a relevant field
·
Proven experience in management of a large warehouse in a large
public/private institution.
·
Leadership and people management skills.
·
Strategy development and execution.
·
Planning and coordination skills.
·
Problem solving and analytical skills
·
Demonstrated team building skills.
·
Excellent presentation, advocacy, oral and written communication
skills.
·
Ability to make critical and timely decisions in a highly
sensitive environment.
·
Must be computer literate
Integrity Clearance
In
addition to the qualifications set above, the applicants must further meet and
get the following clearances:
1.
Ethics and Anti-Corruption Commission (EACC)
2.
Criminal Investigation Department (CID)
3.
Kenya Revenue Authority (KRA)
4.
Director of Public Prosecutions (DPP)
5.
Chief Executive Officer, Higher Education Loans Board
6.
Professional bodies (where applicable) to which the applicant
belongs eg LSK, ICPAK, AAK, IEK etc
7.
Credit Reference Bureau Africa Ltd or Metropol Credit Reference
Bureau
Security Clearance
·
All shortlisted applicants may be subjected by the Commission to
a security clearance by National Intelligence Service (NIS)
Application Submissions
Interested
candidates are requested to submit their duly completed IEBC application Form
together with an up-to-date curriculum vitae, copies of certificates and
testimonials, email and telephone contacts together with names, telephone and
email contacts of three (3) referees who must be familiar with the candidates
previous work experience.
Applicants
must indicate the Job code and title on the top left corner of the envelope.
The IEBC Application Form is available at the IEBC website (www.iebc.or.ke) or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi.
The IEBC Application Form is available at the IEBC website (www.iebc.or.ke) or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi.
Applications and supporting documents shall be:
1.
Delivered to the IEBC Chairperson, 6th Floor, Anniversary
Towers, University Way, Nairobi: and/or
2.
Fill online the IEBC application form provided in the Commission
website www.iebc.or.ke and
send electronically to recruit@iebc.or.ke
Applications
must reach the Chairperson by 24th September 2014.