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IEBC Job Vacancies in Kenya

The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic, competent and result-oriented individuals to fill the following position:-



Deputy Commission Secretary (Support Services) 
Grade 2
Job Code IEBC/1/2014
 
Job Summary: The Deputy Commission Secretary (Support Services) is one of the principal deputies to the Commission Secretary/CEO in the management of the Secretariat and is responsible for direct supervision of the support functions including human resources and administration, financial services, legal, ICT services and research and development services. 

A key part of this role is ensuring synergy within the support functions to deliver results.

Duties and Responsibilities
·                     Responsible for day to day management of the commission’s support services functions.
·                     Responsible for management and coordination of the Commission’s support services functions.
·                     Responsible for the overseeing the Commission financial services in line with the Public Financial Management Act.
·                     Overseeing the commission’s procurement and warehousing functions and ensure compliance with the Public Procurement and Disposal Act and Regulations.
·                     Providing strategic direction in the performance of the Commission’s support functions and operations and ensure periodic reporting.
·                     Overseeing the internal and external communications function of the Commission.
·                     Working closely with the Commission Secretary/CEO and the Deputy Commission Secretary (Operations) to ensure delivery of Commission key results.
·                     Coordinate the Commission’s internal and external audits.
Requirements for appointment
·                     Be a citizen of Kenya
·                     Holds a degree from a recognized university in Social Sciences, Law, Public Administration, Finance, and Business Administration, Logistics or any other degree in any other or relevant field.
·                     Possession of a master’s degree in a relevant field is a must
·                     Minimum of twelve(12) years management experience; six of which must be at a senior management level with a demonstrated track record in delivering significant strategic initiatives
·                     Experience or a strong appreciation of electoral administration or electoral reform is an added advantage
·                     Experience in Management in a large public/private institution;
·                     Demonstrated team building skills
·                     Must be Computer literate

Director Finance
Grade 3 
Job CodeIEBC/2/2014
 
Job Summary: The Director Finance is responsible for ensuring prudent financial management and controls.

A key part of this role involves establishing financial and budgeting and warehousing policies, procedures and systems to ensure integrity, timely service delivery and value for money.
 
Duties and Responsibilities



·                     Develop and ensure the implementation of finance and budget strategies in line with the Commission’s strategy.
·                     Develop and oversee the implementation of robust financial management and budgeting policies, procedures and controls to ensure integrity and consistency with relevant legislative framework.
·                     Ensure the directorate is adequately resourced by professional and competent personnel
·                     Oversee the development and administration of the Commission’s budget and ensure timely and effective implementation of the Commission programmes.
·                     Develop accountability structures, ensure periodic reporting and monitor the performance indicators for the finance, budget and warehousing departments.
·                     In collaboration with the Director ICT coordinate the development of appropriate financial and inventory information management system.
·                     Advice the Commission on administration of complementary funding from development partners, including development and execution of budgets.
·                     Advice the CEO on regulatory matters concerning public finance as it relates to the Commission.
·                     Provide timely financial advice to other units within the Commission.
·                     Ensure timely compliance with financial and fiduciary obligations of the Commission.
·                     Oversee the development of financial plans, estimates and budget preparation.
·                     Oversee the development and implementation of the institutional/departmental procurement plans.
·                     Ensure financial controls are implemented in accordance with Public Financial Management Act, and Public Procurement and Disposal Act other operational Government policies.
Requirements for Appointment
·                     First degree in Accounting, Finance, Economics or any other related field.
·                     A Master’s degree in Finance/Accounting or MBA. Professional qualifications in accounting; CPA (K) or ACCA or equivalent is mandatory
·                     Minimum of ten years managerial experience, five (5) of which are at senior management level in financial management.
·                     A demonstrated track record in the development and successful implementation of financial strategies, controls, processes and systems.
·                     A good understanding of the electoral process would be an added advantage.
·                     Leadership and people management skills
·                     Strategy development and execution
·                     Planning and coordination skills
·                     Problem solving and analytical skills
·                     Excellent presentation, oral and written communication skills
·                     Demonstrated team work skills
·                     Ability to make critical and timely decisions in a highly sensitive environment
·                     Must be computer literate
·                     Must be conversant with Government financial Accounting

Director, Information & Communication Technology
Grade 
Job Code IEBC/3/2014
 
Job Summary: This Director Information and Communication Technology is responsible for providing strategic direction and advice with regard to the information and communication technology needs of the Commission. 

A key part of this role is advising the Commission on leveraging appropriate technology to effectively and efficiently deliver the electoral processes and operational support processes.

Duties and Responsibilities
·                     Develop and ensure the implementation of information and communication technology strategies in line with the Commission’s strategy.
·                     Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the ICT departments.
·                     Oversee the development and implementation of effective policies, procedures, systems and processes for systems administration and security; business applications and support; and network administration.
·                     Ensure the directorate is adequately resourced by professional and competent personnel
·                     Oversee the development of ICT plans in coordination with other directorates and departments.
·                     Advise the Commission on the development and implementation of institutional systems; including voter registration system, result management and reporting system, geographical information management system (GIS), election violence reporting system, political party fund management system, and support operational systems.
·                     Develop and coordinate the implementation of business continuity plans in line with the Commission’s strategy and operations.
·                     Oversee the contracting and management of ICT and related service providers.
·                     Oversee the development of user training programmes and materials; and the coordination of ICT training initiatives.
·                     Coordinate the provision of timely information communication technology services to other directorate and regional offices.
Requirements for Appointment
·                     A degree in Computer Science, information technology or related discipline
·                     Master’s degree and professional qualifications in Information and Communication technology.
·                     Minimum of 10 years managerial or ICT experience, five (5) of which are at senior management in a large public/private institution
·                     A demonstrated track record in the delivery of ICT projects and services.
·                     A good knowledge of ICT equipment, devices, processes, software and hardware of the electoral process is essential.
·                     Leadership and people management skills
·                     Strategy development and execution
·                     Planning and coordination skills
·                     Problem solving and analytical skills
·                     Excellent presentation, oral and written communication skills
·                     Ability to make critical and timely decisions in a highly sensitive environment
·                     Demonstrated team building skills

Director, Voter Education and Partnerships
Grade 3
Job CodeIEBC/4/2014
 
Job Summary: The Director Voter Education and Partnerships is responsible for overseeing the effective and efficient execution of Commission voter education, civic education and promoting a culture of democracy.

The job holder is also responsible for overseeing the coordination of national and international partnerships.

Duties and Responsibilities
·                     Responsible for the development of voter education and civic education policies and strategies.
·                     Oversee the development and implementation of a national voter education curriculum.
·                     Develop accountability structures, review voter education and partnership reports and monitor the performance indicators for the voter education and partnership departments.
·                     Ensure the directorate is adequately resourced by professional and competent personnel
·                     Oversee the development of a criteria for civic/voter education providers and accreditation of such providers, their training and facilitate voter education collaborators.
·                     Oversee the development of voter education quality control measures and ensure timely execution.
·                     Develop resource mobilization strategies and advise management on complementary funding opportunities for civic/voter education.
·                     Liaise with government and civil society institutions to facilitate voter education and civic education, liaise with the media and other Commission Directorates in implementing voter education.
·                     Oversee the development of information, education and communication materials and national voter education campaigns and programmes.
·                     Oversee the facilitation of regional voter education and civic education programmes.
·                     Advise the Commission on innovative strategies for voter education, civic education and promotion of democracy.
·                     Advise management on and oversee the coordination of national, regional and international partnership activities.
Requirements for Appointment
·                     A degree preferably in Social Sciences, Communication or Education.
·                     Possession of a Master’s degree in a relevant field
·                     Minimum ten years managerial experience, five (5) of which are at senior management level in a large public/private institution.
·                     A good understanding of the electoral process is an added advantage
·                     Leadership and people management skills
·                     Strategy and curriculum development and execution
·                     Planning and coordination skills
·                     Problem solving and analytical skills
·                     Demonstrated team work building skills
·                     Must be computer literate
·                     Excellent presentation, oral and written communication skills
·                     Ability to make critical and timely decisions in a highly sensitive environment

Manager - Voter Education
Grade 4
Directorate: Voter Education and Partnerships
Job Code: IEBC/5/2014
 
Duties and Responsibilities
 
a) Facilitate the preparation and implementation of voter and civic education strategies, work-plans, budgets and programmes, identification of voter and civic education training needs, preparation of national voter and civic education programmes including appropriate national curriculum and the preparation of the annual register of national voter/civic education providers and community based educators,
 
b) Liaise with the Electoral Training and Communications department to prepare training materials and deliver the training of voter/civic education officials and providers, media campaigns on voter/civic education.
 
c) Coordinate and manage voter/civic education activities at the regional level to ensure efficiency, uniformity and the development of regional specific strategies.
 
d) Coordinate the Commission’s public voter and civic education campaigns and the preparation of voter/civic information, education and communication materials,
 
e) Advise management on departmental planning, resourcing and voter/civic education activities.
 
f) Monitor the Commission’s voter/civic education activities and the activities of voter/civic education
providers to ensure compliance with regulations, policy, effectiveness and quality control.
 
g) Liaise with the Research and Development directorate to conduct research focused on voter/civic education to inform planning and strategy development.
 
h) Assist the director in mobilizing and coordinating complementary funding for voter/civic education.
 
i) Develop accountability measures, monitor the performance indicators within the department and ensure the timely preparation of periodic reports.

Requirements for Appointment
·                     A degree preferably in Social Sciences, Communication or Education. Possession of a Master’s degree is an added advantage,
·                     At least eight (8) years working experience; five of which are at management level in advocacy, communication or education fields,
·                     Leadership and people management skills,
·                     Strategy development and execution,
·                     Planning and coordination, problem solving and analytical skills,
·                     Excellent presentation, advocacy, oral and written communication skills,
·                     Ability to make critical and timely decisions in a highly sensitive environment,
·                     Public education and advocacy,
·                     Knowledge of the electoral framework is an added advantage
·                     Demonstrated team work building skills.

Manager, Procurement
Grade 4
Job CodeIEBC/6/2014
 
Job Summary: The manager procurement is responsible for the efficient and effective management of the Procurement department.
 
A key part of this role entails effective supplier relationship management; managing and ensuring the timely delivery of local and international purchases; monitoring expenditure and ensuring value for money.
 
Duties and Responsibilities



·                     Develop and implement strategies and budgets for the Procurement department.
·                     Provide leadership and ensure efficient and effective management of staff and resources in the Procurement department.
·                     Develop mechanisms and tools to monitor expenditure and advise the Commission on possible value add cost cutting measures.
·                     Develop procurement targets and a fore casted procurement plan and integrate these into the Commission’s annual budget to facilitate procurement of materials and supplies.
·                     Facilitate tender and contracts management including management of supplier relationships and ensure supplier performance monitoring and evaluation.
·                     Formulate a sourcing strategy for election materials and supplies in accordance with the Commission’s policy and budgetary limits.
·                     Spearhead cost reduction in procurement initiatives at the Commission through implementing cost-effective stock holding levels.
·                     Adopt a total cost of ownership (TCO) approach in the development and evaluation of all materials in the tendering process.
·                     Ensure adherence to the Public Procurement and Disposal Act, Public Finance and Management Act through ensuring the participation of members of all relevant departments in tender/procurement committees at the head office and regional levels in the preparation and evaluation of tenders.
·                     Develop accountability measures including service level agreements with other departments; monitor performance indicators within the department and ensure the timely preparation of periodic reports.
·                     Ensure that the department is adequately resourced and develop, motivate and retain talent.
Requirements for Appointment
·                     A degree in procurement, supply chain management or any other related field,
·                     Post-graduate diploma in Procurement or Supply Chain management and membership in a professional procurement body such as the Chartered Institute of Purchasing and Supply (CIPS) or the Kenya Institute of Supplies Management (KISM).
·                     Possession of a Master’s degree will be an added advantage.
·                     At least eight (8) years experience in procurement or supply chain management; five of which should be at management level in a reputable organization.
·                     A demonstrable ability to drive organizational value through strategic cost-effective procurement practices and an appreciation of the electoral process are essential.
·                     Must have good knowledge in the preparation and execution of Annual Procurement Plans of large institutions.
·                     Must be conversant with government Procurement Procedures, Plans and policies
·                     Procurement or supply chain management.
·                     A good understanding of local and international procurement guidelines and procedures.
·                     Knowledge of the electoral framework is an added advantage.
·                     Strategy development and execution.
·                     Problem solving and analytical skills.
·                     Excellent presentation, oral and written communication skills.
·                     Exceptional personal integrity and attention to essential detail.
·                     Excellent relationship management and negotiation skills.
·                     Ability to make critical and timely decisions in a highly sensitive environment.
·                     Demonstrated team building skills
·                     Must be computer literate.

Manager, Warehousing
Grade 4
Job Code:IEBC/7/2014
 
Duties and Responsibilities
·                     Supervising, training and hiring of employees to work in the warehouse either as equipment operators, clerks or inventory control personnel.
·                     Scheduling employees, truck drivers, arranging drop offs and deliveries and scheduling loading dock use of mechanized equipment such as forklifts.
·                     Ensuing that all appropriate safety regulations are being followed both with regards to personal safety and safety of inventory.
·                     Checking and verifying inventory records, handling questions or concerns of inventory, shortages or overages and addressing any problems with inventory control.
·                     Meeting with department/section heads to determine their needs for warehouse space, entering into storage contracts and entering information into various software programs to monitor use of the facility.
·                     Planning future capacity requirements;
·                     producing regular reports and statistics on a daily, weekly and monthly basis;
·                     Maintaining standards of health and safety, hygiene and security in the work environment;
·                     Overseeing the planned maintenance of warehouse machinery and equipment.
Requirement for Appointment
·                     Bachelor’s degree in Procurement and supply chain, Economics, Mathematics, Commerce, Logistics from a recognized university
·                     Post graduate diploma/degree in management and logistics related fields is an added advantage.
·                     Eight (8) years working experience five (5) of which are in managerial position in a large public/private organization.
·                     Professional qualification in a relevant field
·                     Proven experience in management of a large warehouse in a large public/private institution.
·                     Leadership and people management skills.
·                     Strategy development and execution.
·                     Planning and coordination skills.
·                     Problem solving and analytical skills
·                     Demonstrated team building skills.
·                     Excellent presentation, advocacy, oral and written communication skills.
·                     Ability to make critical and timely decisions in a highly sensitive environment.
·                     Must be computer literate
Integrity Clearance
 
In addition to the qualifications set above, the applicants must further meet and get the following clearances:
1.          Ethics and Anti-Corruption Commission (EACC)
2.          Criminal Investigation Department (CID)
3.          Kenya Revenue Authority (KRA)
4.          Director of Public Prosecutions (DPP)
5.          Chief Executive Officer, Higher Education Loans Board
6.          Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc
7.          Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau
Security Clearance
·                     All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS)
Application Submissions
 
Interested candidates are requested to submit their duly completed IEBC application Form together with an up-to-date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience. 

Applicants must indicate the Job code and title on the top left corner of the envelope.

The IEBC Application Form is available at the IEBC  website (www.iebc.or.ke) or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi.

Applications and supporting documents shall be:
1.          Delivered to the IEBC Chairperson, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or
2.          Fill online the IEBC application form provided in the Commission website www.iebc.or.ke and send electronically to recruit@iebc.or.ke


Applications must reach the Chairperson by 24th September 2014.

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