The
Independent Electoral and Boundaries Commission (IEBC) seeks to recruit dynamic,
competent and result-oriented individuals to fill the following position:-
Deputy Commission Secretary (Support Services)
Grade 2
Job
Code IEBC/1/2014
Job
Summary: The Deputy Commission Secretary (Support Services) is one of
the principal deputies to the Commission Secretary/CEO in the management of the
Secretariat and is responsible for direct supervision of the support functions
including human resources and administration, financial services, legal, ICT
services and research and development services.
A key
part of this role is ensuring synergy within the support functions to deliver
results.
Duties and Responsibilities
- Responsible
for day to day management of the commission’s support services functions.
- Responsible
for management and coordination of the Commission’s support services
functions.
- Responsible
for the overseeing the Commission financial services in line with the
Public Financial Management Act.
- Overseeing
the commission’s procurement and warehousing functions and ensure
compliance with the Public Procurement and Disposal Act and Regulations.
- Providing
strategic direction in the performance of the Commission’s support
functions and operations and ensure periodic reporting.
- Overseeing
the internal and external communications function of the Commission.
- Working
closely with the Commission Secretary/CEO and the Deputy Commission
Secretary (Operations) to ensure delivery of Commission key results.
- Coordinate
the Commission’s internal and external audits.
Requirements for appointment
- Be
a citizen of Kenya
- Holds
a degree from a recognized university in Social Sciences, Law, Public
Administration, Finance, and Business Administration, Logistics or any
other degree in any other or relevant field.
- Possession
of a master’s degree in a relevant field is a must
- Minimum
of twelve(12) years management experience; six of which must be at a
senior management level with a demonstrated track record in delivering
significant strategic initiatives
- Experience
or a strong appreciation of electoral administration or electoral reform
is an added advantage
- Experience
in Management in a large public/private institution;
- Demonstrated
team building skills
- Must
be Computer literate
Director Finance
Grade 3
Job CodeIEBC/2/2014
Job Summary: The Director Finance is responsible for ensuring
prudent financial management and controls.
A key part of this role involves establishing financial and budgeting and warehousing policies, procedures and systems to ensure integrity, timely service delivery and value for money.
A key part of this role involves establishing financial and budgeting and warehousing policies, procedures and systems to ensure integrity, timely service delivery and value for money.
Duties and
Responsibilities
- Develop and ensure the implementation of
finance and budget strategies in line with the Commission’s strategy.
- Develop and oversee the implementation of
robust financial management and budgeting policies, procedures and controls
to ensure integrity and consistency with relevant legislative framework.
- Ensure the directorate is adequately resourced
by professional and competent personnel
- Oversee the development and administration of
the Commission’s budget and ensure timely and effective implementation of
the Commission programmes.
- Develop accountability structures, ensure
periodic reporting and monitor the performance indicators for the finance,
budget and warehousing departments.
- In collaboration with the Director ICT
coordinate the development of appropriate financial and inventory
information management system.
- Advice the Commission on administration of
complementary funding from development partners, including development and
execution of budgets.
- Advice the CEO on regulatory matters
concerning public finance as it relates to the Commission.
- Provide timely financial advice to other units
within the Commission.
- Ensure timely compliance with financial and
fiduciary obligations of the Commission.
- Oversee the development of financial plans,
estimates and budget preparation.
- Oversee the development and implementation of
the institutional/departmental procurement plans.
- Ensure financial controls are implemented in
accordance with Public Financial Management Act, and Public Procurement
and Disposal Act other operational Government policies.
Requirements for Appointment
- First degree in Accounting, Finance, Economics
or any other related field.
- A Master’s degree in Finance/Accounting or
MBA. Professional qualifications in accounting; CPA (K) or ACCA or
equivalent is mandatory
- Minimum of ten years managerial experience,
five (5) of which are at senior management level in financial management.
- A demonstrated track record in the development
and successful implementation of financial strategies, controls, processes
and systems.
- A good understanding of the electoral process
would be an added advantage.
- Leadership and people management skills
- Strategy development and execution
- Planning and coordination skills
- Problem solving and analytical skills
- Excellent presentation, oral and written
communication skills
- Demonstrated team work skills
- Ability to make critical and timely decisions
in a highly sensitive environment
- Must be computer literate
- Must be conversant with Government financial
Accounting
Director, Information & Communication
Technology
Grade 3
Grade 3
Job Code IEBC/3/2014
Job Summary: This Director Information and Communication
Technology is responsible for providing strategic direction and advice with
regard to the information and communication technology needs of the
Commission.
A key part of this
role is advising the Commission on leveraging appropriate technology to
effectively and efficiently deliver the electoral processes and operational
support processes.
Duties and Responsibilities
- Develop and ensure the implementation of
information and communication technology strategies in line with the
Commission’s strategy.
- Develop accountability structures, supervise
periodic reporting and projects and monitor the performance indicators for
the ICT departments.
- Oversee the development and implementation of
effective policies, procedures, systems and processes for systems
administration and security; business applications and support; and
network administration.
- Ensure the directorate is adequately resourced
by professional and competent personnel
- Oversee the development of ICT plans in
coordination with other directorates and departments.
- Advise the Commission on the development and
implementation of institutional systems; including voter registration
system, result management and reporting system, geographical information
management system (GIS), election violence reporting system, political
party fund management system, and support operational systems.
- Develop and coordinate the implementation of
business continuity plans in line with the Commission’s strategy and
operations.
- Oversee the contracting and management of ICT
and related service providers.
- Oversee the development of user training
programmes and materials; and the coordination of ICT training
initiatives.
- Coordinate the provision of timely information
communication technology services to other directorate and regional
offices.
Requirements for Appointment
- A degree in Computer Science, information
technology or related discipline
- Master’s degree and professional
qualifications in Information and Communication technology.
- Minimum of 10 years managerial or ICT
experience, five (5) of which are at senior management in a large
public/private institution
- A demonstrated track record in the delivery of
ICT projects and services.
- A good knowledge of ICT equipment, devices,
processes, software and hardware of the electoral process is essential.
- Leadership and people management skills
- Strategy development and execution
- Planning and coordination skills
- Problem solving and analytical skills
- Excellent presentation, oral and written
communication skills
- Ability to make critical and timely decisions
in a highly sensitive environment
- Demonstrated team building skills
Director, Voter Education and Partnerships
Grade 3
Job CodeIEBC/4/2014
Job CodeIEBC/4/2014
Job Summary: The Director Voter Education and Partnerships is
responsible for overseeing the effective and efficient execution of Commission
voter education, civic education and promoting a culture of democracy.
The job holder is
also responsible for overseeing the coordination of national and international
partnerships.
Duties and Responsibilities
- Responsible for the development of voter
education and civic education policies and strategies.
- Oversee the development and implementation of
a national voter education curriculum.
- Develop accountability structures, review
voter education and partnership reports and monitor the performance
indicators for the voter education and partnership departments.
- Ensure the directorate is adequately resourced
by professional and competent personnel
- Oversee the development of a criteria for
civic/voter education providers and accreditation of such providers, their
training and facilitate voter education collaborators.
- Oversee the development of voter education
quality control measures and ensure timely execution.
- Develop resource mobilization strategies and
advise management on complementary funding opportunities for civic/voter
education.
- Liaise with government and civil society
institutions to facilitate voter education and civic education, liaise
with the media and other Commission Directorates in implementing voter
education.
- Oversee the development of information,
education and communication materials and national voter education campaigns
and programmes.
- Oversee the facilitation of regional voter
education and civic education programmes.
- Advise the Commission on innovative strategies
for voter education, civic education and promotion of democracy.
- Advise management on and oversee the coordination
of national, regional and international partnership activities.
Requirements for Appointment
- A degree preferably in Social Sciences,
Communication or Education.
- Possession of a Master’s degree in a relevant
field
- Minimum ten years managerial experience, five
(5) of which are at senior management level in a large public/private
institution.
- A good understanding of the electoral process
is an added advantage
- Leadership and people management skills
- Strategy and curriculum development and
execution
- Planning and coordination skills
- Problem solving and analytical skills
- Demonstrated team work building skills
- Must be computer literate
- Excellent presentation, oral and written
communication skills
- Ability to make critical and timely decisions
in a highly sensitive environment
Manager - Voter Education
Grade 4
Directorate: Voter Education and Partnerships
Job Code: IEBC/5/2014
Directorate: Voter Education and Partnerships
Job Code: IEBC/5/2014
Duties and Responsibilities
a) Facilitate the preparation and
implementation of voter and civic education strategies, work-plans, budgets and
programmes, identification of voter and civic education training needs,
preparation of national voter and civic education programmes including
appropriate national curriculum and the preparation of the annual register of
national voter/civic education providers and community based educators,
b) Liaise with the
Electoral Training and Communications department to prepare training materials
and deliver the training of voter/civic education officials and providers,
media campaigns on voter/civic education.
c) Coordinate and manage voter/civic
education activities at the regional level to ensure efficiency, uniformity and
the development of regional specific strategies.
d) Coordinate the Commission’s public
voter and civic education campaigns and the preparation of voter/civic
information, education and communication materials,
e) Advise management on departmental
planning, resourcing and voter/civic education activities.
f) Monitor the Commission’s
voter/civic education activities and the activities of voter/civic education
providers to ensure compliance with regulations, policy, effectiveness and quality control.
providers to ensure compliance with regulations, policy, effectiveness and quality control.
g) Liaise with the Research and
Development directorate to conduct research focused on voter/civic education to
inform planning and strategy development.
h) Assist the director in mobilizing
and coordinating complementary funding for voter/civic education.
i) Develop accountability measures,
monitor the performance indicators within the department and ensure the timely
preparation of periodic reports.
Requirements for Appointment
- A degree preferably in Social Sciences,
Communication or Education. Possession of a Master’s degree is an added
advantage,
- At least eight (8) years working experience;
five of which are at management level in advocacy, communication or
education fields,
- Leadership and people management skills,
- Strategy development and execution,
- Planning and coordination, problem solving and
analytical skills,
- Excellent presentation, advocacy, oral and
written communication skills,
- Ability to make critical and timely decisions
in a highly sensitive environment,
- Public education and advocacy,
- Knowledge of the electoral framework is an
added advantage
- Demonstrated team work building skills.
Manager, Procurement
Grade 4
Job CodeIEBC/6/2014
Job CodeIEBC/6/2014
Job Summary: The manager procurement is responsible for the
efficient and effective management of the Procurement department.
A key part of this role entails
effective supplier relationship management; managing and ensuring the timely
delivery of local and international purchases; monitoring expenditure and
ensuring value for money.
Duties and
Responsibilities
- Develop and implement strategies and budgets
for the Procurement department.
- Provide leadership and ensure efficient and effective
management of staff and resources in the Procurement department.
- Develop mechanisms and tools to monitor
expenditure and advise the Commission on possible value add cost cutting
measures.
- Develop procurement targets and a fore casted
procurement plan and integrate these into the Commission’s annual budget
to facilitate procurement of materials and supplies.
- Facilitate tender and contracts management
including management of supplier relationships and ensure supplier
performance monitoring and evaluation.
- Formulate a sourcing strategy for election
materials and supplies in accordance with the Commission’s policy and
budgetary limits.
- Spearhead cost reduction in procurement
initiatives at the Commission through implementing cost-effective stock
holding levels.
- Adopt a total cost of ownership (TCO) approach
in the development and evaluation of all materials in the tendering
process.
- Ensure adherence to the Public Procurement and
Disposal Act, Public Finance and Management Act through ensuring the
participation of members of all relevant departments in tender/procurement
committees at the head office and regional levels in the preparation and
evaluation of tenders.
- Develop accountability measures including
service level agreements with other departments; monitor performance
indicators within the department and ensure the timely preparation of
periodic reports.
- Ensure that the department is adequately
resourced and develop, motivate and retain talent.
Requirements for Appointment
- A degree in procurement, supply chain
management or any other related field,
- Post-graduate diploma in Procurement or Supply
Chain management and membership in a professional procurement body such as
the Chartered Institute of Purchasing and Supply (CIPS) or the Kenya
Institute of Supplies Management (KISM).
- Possession of a Master’s degree will be an
added advantage.
- At least eight (8) years experience in
procurement or supply chain management; five of which should be at
management level in a reputable organization.
- A demonstrable ability to drive organizational
value through strategic cost-effective procurement practices and an
appreciation of the electoral process are essential.
- Must have good knowledge in the preparation
and execution of Annual Procurement Plans of large institutions.
- Must be conversant with government Procurement
Procedures, Plans and policies
- Procurement or supply chain management.
- A good understanding of local and
international procurement guidelines and procedures.
- Knowledge of the electoral framework is an
added advantage.
- Strategy development and execution.
- Problem solving and analytical skills.
- Excellent presentation, oral and written
communication skills.
- Exceptional personal integrity and attention
to essential detail.
- Excellent relationship management and negotiation
skills.
- Ability to make critical and timely decisions
in a highly sensitive environment.
- Demonstrated team building skills
- Must be computer literate.
Manager, Warehousing
Grade 4
Job Code:IEBC/7/2014
Job Code:IEBC/7/2014
Duties and Responsibilities
- Supervising, training and hiring of employees
to work in the warehouse either as equipment operators, clerks or
inventory control personnel.
- Scheduling employees, truck drivers, arranging
drop offs and deliveries and scheduling loading dock use of mechanized
equipment such as forklifts.
- Ensuing that all appropriate safety
regulations are being followed both with regards to personal safety and
safety of inventory.
- Checking and verifying inventory records,
handling questions or concerns of inventory, shortages or overages and
addressing any problems with inventory control.
- Meeting with department/section heads to
determine their needs for warehouse space, entering into storage contracts
and entering information into various software programs to monitor use of
the facility.
- Planning future capacity requirements;
- producing regular reports and statistics on a
daily, weekly and monthly basis;
- Maintaining standards of health and safety,
hygiene and security in the work environment;
- Overseeing the planned maintenance of
warehouse machinery and equipment.
Requirement for Appointment
- Bachelor’s degree in Procurement and supply
chain, Economics, Mathematics, Commerce, Logistics from a recognized
university
- Post graduate diploma/degree in management and
logistics related fields is an added advantage.
- Eight (8) years working experience five (5) of
which are in managerial position in a large public/private organization.
- Professional qualification in a relevant field
- Proven experience in management of a large
warehouse in a large public/private institution.
- Leadership and people management skills.
- Strategy development and execution.
- Planning and coordination skills.
- Problem solving and analytical skills
- Demonstrated team building skills.
- Excellent presentation, advocacy, oral and
written communication skills.
- Ability to make critical and timely decisions
in a highly sensitive environment.
- Must be computer literate
Integrity Clearance
In addition to the qualifications set
above, the applicants must further meet and get the following clearances:
- Ethics and Anti-Corruption Commission (EACC)
- Criminal Investigation Department (CID)
- Kenya Revenue Authority (KRA)
- Director of Public Prosecutions (DPP)
- Chief Executive Officer, Higher Education
Loans Board
- Professional bodies (where applicable) to which
the applicant belongs eg LSK, ICPAK, AAK, IEK etc
- Credit Reference Bureau Africa Ltd or Metropol
Credit Reference Bureau
Security Clearance
- All shortlisted applicants may be subjected by
the Commission to a security clearance by National Intelligence Service
(NIS)
Application Submissions
Interested candidates are requested
to submit their duly completed IEBC application Form together with an
up-to-date curriculum vitae, copies of certificates and testimonials, email and
telephone contacts together with names, telephone and email contacts of three
(3) referees who must be familiar with the candidates previous work
experience.
Applicants must indicate the Job code
and title on the top left corner of the envelope.
The IEBC Application Form is available at the IEBC website (www.iebc.or.ke) or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi.
The IEBC Application Form is available at the IEBC website (www.iebc.or.ke) or may be collected from the 6th Floor, Anniversary Towers, University way, Nairobi.
Applications and supporting documents shall be:
- Delivered to the IEBC Chairperson, 6th Floor,
Anniversary Towers, University Way, Nairobi: and/or
- Fill online the IEBC application form provided
in the Commission website www.iebc.or.ke and
send electronically to recruit@iebc.or.ke
Applications must reach the
Chairperson by 24th September 2014.