Position: HR Assistant
Deadline to Apply:26th September 2014
Start Date: 6th October 2014
Location: Nairobi
The Busara Center for
Behavioral Economics is a project under IPA that strives to understand and
identify behavioral barriers intrinsic to human decision-making, both in the
lab and the field.
Busara has worked with
a variety of researchers and policy-makers across multiple sectors, working to
unpack mechanisms in the lab, apply them in the field, and ultimately inform
policy to make programs more effective.
The HR Assistant will
be responsible for providing support in Human Resources, Administrative
Operations. The HR Assistant will report to the Head of Staff under the overall
supervision of the Managing Director
Human Resources: The HR Assistant
will be responsible for providing support in the various human resource
functions, which include recruitment, staffing, training and development,
performance monitoring and employee counseling.
Duties and
Responsibilities
- Coordinate
staff recruitment and selection process in order to ensure a timely
organized and comprehensive procedure is used to hire staff.
- Assist
in drafting and formatting Job descriptions in consultation with the
relevant people e.g PA, PC, RM, DPD.
- Work
with the Head of Staff to make sure the JD is posted on various job sites
and networks, and in hard copy in the areas where we would like to recruit
from
- Coordinate
shortlisting of qualified applicants according to pre-specified criteria
provided by hiring manager.
- Schedule
and organize interviews
- Conduct
reference checks on possible candidates
- Inform
unsuccessful applicants
- Conduct
exit interviews
- Onboarding
& Orientation
- Facilitate
induction of new staff within Western and Nyanza region
- Draft
schedule of orientation process making sure to inform PA/PCs to set aside
time to make presentations to new staff
- Coordinate
with HS & AO on planning an orientation with new hires to discuss
IPAK’s policies
- Performance
Reviews
- Assist
in ensuring that all staff are evaluated by their respective managers i.e
PC/PA’s and PM’s and within the expected time frame as required by the HS.
- Assist
in scheduling the meetings between the HR department and Projects; liaise
with the HR department in cases where HS’s support is needed i.e due to
performance of a staff or other issues linked to evaluations.
- Liaise
with HR department on how feedback will be provided
- Notify
relevant managers of approaching end of contract and follow up with
renewals as instructed by managers
- Leave/Sick
Day/Holiday Monitoring
- Ensure
that monthly leave days and sick balances are submitted to HR department
within the stipulated time frame each month.
- Assist
in tracking absenteeism within the project
- Assist
in gathering leave forms and sending original sick leave sheets to the HR
on monthly basis for filing purposes.
- Ensure
that all staffs taking leave have the required approvals from their
supervisors.
- Monitor
all the Maternity/Paternity leave cases
- Assist
by periodically reminding staff within the project to use leave days
during the year to avoid carry forward and buying of leave days.
- Work
hand in hand with the AO to ensure that submittance of timesheets is done
timely and assist where need be.
Qualifications
Essential
Requirements:
- Diploma/Degree
in Business Administration, Human Resource or Management
- Minimum
1 year of relevant work experience in administration.
- Good
writing and communication skills.
- Proficiency
in Microsoft office packages
Desired Qualities:
- Excellent
communication and listening skills including highly effective
multi-tasking skills with ability to coordinate and prioritize workload.
- Experience
in office management and administration will be an added advantage
- A good
team player
- Proven
leadership, management, interpersonal, decision making skills.
- Ability
to work with minimal supervision.
To Apply
Please send a cover
letter and detailed CV, 3 references, daytime phone number(s), and email
address.
Your CV should include
your scores or grades and other measures of academic achievement, and details
about any relevant work experience.
Applications are submitted by email to jobs-kenya@poverty-action.org, please ensure that the subject line reads: “HR Assistant REF NO: Busara-2014-09-01”.
Only short-listed
candidates will be contacted for an interview.
Applicants are
encouraged to apply early, as applications will be reviewed on a Rolling Basis
Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the (HR Assistant). The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant. Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization. Please direct questions to jobs-kenya@poverty-action.org.