The International Center for Tropical
Agriculture (CIAT) - a member of the CGIAR Consortium - develops technologies,
innovative methods, and new knowledge that better enable farmers, especially
smallholders, to make agriculture competitive and profitable as well as
sustainable and resilient.
CIAT is seeking for Driver & Logistics Assistant with
responsibility of managing official vehicles in Nairobi and providing logistics
support to the procurement and logistics unit.
Main responsibilities include:
- Drive staff and/or materials to the field and
delivery of official documents;
- Monitor and follow-up with garage to ensure
efficient servicing of all official vehicles;
- Conduct normal pre-drive checks and ensure
cleanliness of official vehicles is maintained;
- Maintain a database of all official vehicles
and coordinate allocation of vehicles to staff for official trips;
- Record vehicle mileage details in Excel and
send monthly reports to Procurement & Logistics Officer;
- Manage a schedule of vehicle running costs
incurred by various projects, and provide a summary report to the Accounts
office on a monthly basis.
Logistics support:
- Liaise with Clearing and Forwarding Agents for
clearance of official shipments ensuring documentation to facilitate
process is in place;
- Assist in all areas of Fleet Management -
vehicle registration, insurance, maintenance, security, usage monitoring,
vehicle ownership transfers and disposal;
- Assist in managing the daily logistic issues
of Staff Transport Service, working closely with HR and the service
provider;
- Update staff on various emerging Traffic
issues in Kenya;
- Follow-up on Protocol matters for the
organization and its eligible staff - includes handling of visas, work
permits and Diplomatic Identity Cards;
- Submit applications for Duty/VAT exemptions
with the Ministry of Foreign Affairs and KRA and follow-up with relevant
Government Ministries for approval of exemption and regulatory documents,
issuance of motor vehicle number plates and logbooks as necessary.
The candidate shall have the
following competencies, skills and experience:
- Diploma in Transport & Logistics
Management;
- Valid and clean driving license and
certificate of good conduct
- At least two (2) year’s work experience gained
in an international organization with good mechanical knowledge and good
knowledge of Nairobi and its environs;
- Good computing skills with knowledge of MS
Office applications, particularly MS Excel;
- Good written and oral communication skills;
- Courtesy, tact and the ability to work
effectively in a multi-cultural background.
Terms of employment:
The position is nationally recruited,
will be based at CIAT Offices in Nairobi, Kenya.
The contract will be for one year
period, subject to a probation period of three (3) months, renewable depending
on performance and availability of resources.
How to apply:
Applicants are invited to send a
cover letter illustrating their suitability for the above position against the
listed qualifications, competencies, skills together with a detailed curriculum
vitae, including names and addresses of three referees.
All correspondence should be sent to
ciatkenyainfo@cgiar.org and should clearly indicate “Driver & Logistic
Assistant” on the subject line.
Email applications and CV’s should be
saved as one file using the applicant’s last name and first name for ease of
sorting.
Closing date for applications: 3rd October 2014
All applications will be acknowledged; only short listed candidates will be contacted.
We invite you to learn more about us at: http://www.ciat.cgiar.org
