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Driver & Logistics Assistant Job in Nairobi Kenya

The International Center for Tropical Agriculture (CIAT) - a member of the CGIAR Consortium - develops technologies, innovative methods, and new knowledge that better enable farmers, especially smallholders, to make agriculture competitive and profitable as well as sustainable and resilient. 

CIAT conducts research for development in tropical regions of Latin America, Africa, and Asia 

CIAT is seeking for Driver & Logistics Assistant with responsibility of managing official vehicles in Nairobi and providing logistics support to the procurement and logistics unit.
Main responsibilities include:
  • Drive staff and/or materials to the field and delivery of official documents;
  • Monitor and follow-up with garage to ensure efficient servicing of all official vehicles;
  • Conduct normal pre-drive checks and ensure cleanliness of official vehicles is maintained;
  • Maintain a database of all official vehicles and coordinate allocation of vehicles to staff for official trips;
  • Record vehicle mileage details in Excel and send monthly reports to Procurement & Logistics Officer;
  • Manage a schedule of vehicle running costs incurred by various projects, and provide a summary report to the Accounts office on a monthly basis.
Logistics support:
  • Liaise with Clearing and Forwarding Agents for clearance of official shipments ensuring documentation to facilitate process is in place;
  • Assist in all areas of Fleet Management - vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal;
  • Assist in managing the daily logistic issues of Staff Transport Service, working closely with HR and the service provider;
  • Update staff on various emerging Traffic issues in Kenya;
  • Follow-up on Protocol matters for the organization and its eligible staff - includes handling of visas, work permits and Diplomatic Identity Cards;
  • Submit applications for Duty/VAT exemptions with the Ministry of Foreign Affairs and KRA and follow-up with relevant Government Ministries for approval of exemption and regulatory documents, issuance of motor vehicle number plates and logbooks as necessary.
The candidate shall have the following competencies, skills and experience:
  • Diploma in Transport & Logistics Management;
  • Valid and clean driving license and certificate of good conduct
  • At least two (2) year’s work experience gained in an international organization with good mechanical knowledge and good knowledge of Nairobi and its environs;
  • Good computing skills with knowledge of MS Office applications, particularly MS Excel;
  • Good written and oral communication skills;
  • Courtesy, tact and the ability to work effectively in a multi-cultural background.
Terms of employment:
The position is nationally recruited, will be based at CIAT Offices in Nairobi, Kenya. 

The contract will be for one year period, subject to a probation period of three (3) months, renewable depending on performance and availability of resources.

How to apply:
Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees. 

All correspondence should be sent to and should clearly indicate “Driver & Logistic Assistant” on the subject line. 

Email applications and CV’s should be saved as one file using the applicant’s last name and first name for ease of sorting.

Closing date for applications: 
3rd October 2014

All applications will be acknowledged; only short listed candidates will be contacted.

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