National Council of Churches of
Kenya, an umbrella organisation for Protestant Churches and Christian
Organisations registered in Kenya, invites applications from interested and
suitably qualified candidates, to fill the following position in our Jumuia
Hospital:
Administrative Secretary, Kakamega Hospital
Administrative Secretary, Kakamega Hospital
Reporting to: Executive Administrator
Job Responsibilities
- In the absence of receptionist, receive the
appointment/referral slips of clients on arrival and sort them out as per
their appointments.
- Supervise the retrieval of patients’
records/files open files for those visiting for the first time.
- To ensure smooth flow of patients documents
from clinicians offices to data entry room and afterward given to
receptionist for filing in Lockable cabinets. No file should be left on
the tables of offices at the end of each. For confidentiality, all files
should be locked in the cabinets.
- Dispatch medical reports to designated
facilities/doctors and collaborating health providers using delivery book
system. Such reports will be given to the incumbent by the clinicians who
may have written it in response to a request or providing update
information for the patients who needs timely and coordinated follow-up in
the Hospital’s health system.
- Responsible for Medical records and Data
entry. This include reception of medical reports from hospitals/health
institutions from hospital operations office and putting them in the
corresponding files on/or before the date of the next appointment.
- Updating the database with all the details of
clients’ attendance on daily basis. The incumbent should consult any
available clinician/nurse during data entry to clarify any illegible/unclear
statement to ensure accuracy in data entry.
- To provide Medical Administrator with up to
date information on any patient treatment/referral. This includes
maintaining an ad hoc file for all the referral slips to the health
institution and ensures each slip is duly signed by the Medical
Administrator.
- Responsible for all medical linen laundry
arrangements.
- Any other related duties that may be assigned
by the supervisors.
Minimum Qualifications:
- Diploma in Secretarial Studies; Diploma in
Business
Studies
- Computer literacy.
Other Competencies/Abilities/Skills
Required
- Excellent communication and writing skills.
- Strong organizational, office and time
management skills
- Excellent interpersonal skills and
professional demeanor.
- A good sense of integrity and confidentiality
- Dynamic and proactive
- Good command of English and Kiswahili.
- Ability to work with minimum supervision.
Relevant Job Experience
- Minimum of 3 years working experience in a
busy health facility
Qualified and interested candidates
should download the NCCK Job Application Form (Click Here to Download), fill it out and send it via email
to recruitment@ncck.org before 5.00 p. m. on 23rd September
2014.
Only shortlisted candidates will be
contacted.
