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Administrative Manager Job in Kenya

Job Title: Administrative Manager 
 
Overview: Our client is the world’s largest chain of primary and pre-primary schools with more than 300 academies and 100,000 pupils in Kenya. 

They democratize the right to succeed by giving families living in poverty access to the high-quality education that will allow their children to live a very different life. 

We leverage experts, data, and technology in order to standardize and scale every aspect of quality education delivery, from how and where academies are built to how teachers are selected and trained, and how lessons are delivered and monitored for improvement. 

We are vertically-integrated, tech-enabled, and on our way to profitability. 

Our client expects to continue rapid expansion in Kenya, and will be launching operations in Uganda and Nigeria in 2015.
 
Job Purpose: Supports operations by supervising staff; planning, organizing, and implementing administrative systems
 
Administrative Manager Job Duties:
  • Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
  • Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
  • Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
  • Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
  • Provides historical reference by developing and utilizing filing and retrieval systems.
  • Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
  • Contributes to team effort by accomplishing related results as needed.
Skills:
  • Tracking Budget Expenses, 
  • Staffing, 
  • Quality Management, 
  • Managing Processes, 
  • Organization, 
  • Coaching, 
  • Communication Processes, 
  • Disciplining Employees, 
  • Motivating Others, 
  • Promoting Process Improvement, 
  • Reporting Skills
Qualifications
  • Bachelor’s degree in Business Administration or equivalent combination of training & education desirable
  • 3-5 years related administrative management experience, including superb word processing skills and solid experience with 3 or more computer applications (including Microsoft Office, Sharepoint, Dropbox, Adobe, presentation software)
  • Demonstrated capacity to take initiative and follow through on tasks to timely completion
  • Strong organizational & analytical skills and aptitude for details
  • Demonstrated ability to manage multiple, competing priorities and deadlines
  • Strong written and verbal communication skills
  • Punctuality and presence in the office
Qualified candidates to send in their applications to

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