Job Title: Administrative Manager
Overview: Our client is the world’s largest chain of
primary and pre-primary schools with more than 300 academies and 100,000 pupils
in Kenya.
We leverage experts, data, and
technology in order to standardize and scale every aspect of quality education
delivery, from how and where academies are built to how teachers are selected
and trained, and how lessons are delivered and monitored for improvement.
We are vertically-integrated,
tech-enabled, and on our way to profitability.
Our client expects to continue rapid
expansion in Kenya, and will be launching operations in Uganda and Nigeria in
2015.
Job Purpose: Supports operations by supervising staff; planning,
organizing, and implementing administrative systems
Administrative Manager Job Duties:
- Maintains administrative staff by recruiting,
selecting, orienting, and training employees; maintaining a safe and
secure work environment; developing personal growth opportunities.
- Accomplishes staff results by communicating
job expectations; planning, monitoring, and appraising job results;
coaching, counseling, and disciplining employees; initiating,
coordinating, and enforcing systems, policies, and procedures.
- Provides supplies by identifying needs for
reception, switchboard, mailroom, and kitchen; establishing policies,
procedures, and work schedules.
- Provides communication systems by identifying
needs; evaluating options; maintaining equipment; approving invoices.
- Purchases printed materials and forms by
obtaining requirements; negotiating price, quality, and delivery;
approving invoices.
- Completes special projects by organizing and
coordinating information and requirements; planning, arranging, and
meeting schedules; monitoring results.
- Provides historical reference by developing
and utilizing filing and retrieval systems.
- Improves program and service quality by
devising new applications; updating procedures; evaluating system results
with users.
- Achieves financial objectives by anticipating
requirements; submitting information for budget preparation; scheduling
expenditures; monitoring costs; analyzing variances.
- Maintains continuity among corporate,
division, and local work teams by documenting and communicating actions,
irregularities, and continuing needs.
- Maintains professional and technical knowledge
by attending educational workshops; benchmarking professional standards;
reviewing professional publications; establishing personal networks.
- Contributes to team effort by accomplishing
related results as needed.
Skills:
- Tracking Budget Expenses,
- Staffing,
- Quality Management,
- Managing Processes,
- Organization,
- Coaching,
- Communication Processes,
- Disciplining Employees,
- Motivating Others,
- Promoting Process Improvement,
- Reporting Skills
Qualifications
- Bachelor’s degree in Business Administration
or equivalent combination of training & education desirable
- 3-5 years related administrative management
experience, including superb word processing skills and solid experience
with 3 or more computer applications (including Microsoft Office,
Sharepoint, Dropbox, Adobe, presentation software)
- Demonstrated capacity to take initiative and
follow through on tasks to timely completion
- Strong organizational & analytical skills
and aptitude for details
- Demonstrated ability to manage multiple,
competing priorities and deadlines
- Strong written and verbal communication skills
- Punctuality and presence in the office
Qualified candidates to send in their
applications to