Administrative Assistant Job in Kenya (KES 10K - 12K)

Job Title: Administrative Assistant 

Job Summary: Work with the business manager to provide administrative and operational support to the company

Roles and Responsibilities

  • Dealing with statutory requirements as required
  • Organising and maintaining diaries and arranging appointments
  • Receiving and distributing incoming mails and calls
  • Create, transcribe, and distribute meeting agendas and minutes.
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
  • Maintain hard copy and electronic filing system
  • Increase efficiency within the office and administrative processes.
  • Creating and maintaining up-to-date records through filing and archiving, while ensuring the safety and confidentiality of such records
  • Planning and organising events
  • Managing office, supplies and inventory
  • Updating website
  • Writing reports and drafting correspondence
  • Schedule and coordinate travels
  • Reconciles expenses, invoices and bills
  • Represent in meetings and take notes
Qualifications

Essential
  • Diploma in Business Management, Human Resource Management, Secretarial or related studies with 1-2 years’ experience in a busy office.
  • Candidates without academic qualification will be considered based on their work experience 
  • at least 5 years of working as an administrative assistant.
  • Computer literacy in MS Office- Excel, Word, Power point ( very essential)
Desirable
  • Valid Driver’s Licence
  • Basic accounting skills
Competences
  • Good inter-personal skills: Interacting with others in a way that gives them confidence in one's intentions. 
  • Ability to uphold confidentiality on matters related to staff and the organization in general 
  • Good communication skills both in English and Kiswahili
  • Time Management: Effectively manage one's time and resources to organize and prioritize workload activities and deliver in good time Good listening skills
  • Good communication skills
  • Efficient and self-motivated
Terms
  • Salary – Kshs. 10,000 – 12,500 based on experience
  • Fixed Term Contract (3 months) subject to renewal based on performance
How to Apply 

Address your application to 

The Business Manager 
Harper Ventures Ltd
P.O Box 28065-00100 
Nairobi


Email: harper.ventures@gmail.com 

Application Deadline 6, September 2014