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Program Assistant Job in Kenya


Program Description: The Research Care and Training Program (RCTP), is a collaboration between Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW). 

RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention, care and treatment program working in over 140 clinics in Nyanza, Kenya.

RCTP is seeking motivated individuals to fill the following vacancy:
Job Title: Program Assistant 
(1 Position)
Reports to: Chief Executive Office
Vacancy No. FN-35-07-2014
Duties and Responsibilities:
  • Responsible for full calendar management for the Chief Executive Officer
  • Coordinate a variety of meetings/calls, etc; including keeping the CEO’s schedule and organize each meetings and prioritize time commitments
  • Prioritize and manage multiple tasks simultaneously, and following through on issues in a timely manner
  • Coordinate the Travel Schedule for the CEO
  • Responsibility for contact management, i.e. keeping track of people requiring periodic interaction with the CEO
  • Drafting letters, maintaining lists for key events and mailings, drafting and editing documents, including correspondence, reports, and presentations.
  • Review and summarize miscellaneous reports and documents
  • Support special ad hoc and research projects as assigned
  • Ensure timely payment of, review and track bills
  • Receive/process mail, send and respond to emails as directed by the CEO
  • Making appointments and managing calendars.
  • Providing additional administrative support as needed.
Qualifications and experience:
  • A Diploma in social sciences, Business Administration, Office Management, or equivalent and a minimum 2 years relevant and proven administrative support job at the Executive level
  • Excellent calendar management, and coordination skills
  • Excellent verbal and written communication skills
  • Strong attention to detail and organization and follow-up skills, and good time management
  • Great team player
  • Proficiency in Microsoft Office
  • Ability to work independently, manage priorities and set deadlines for work
  • Highly professional manner, discreet work style, strong work ethic, and sound judgment
  • Flexibility on working hours when required
Applications should include the following:
  • A cover letter stating current work (if applicable), current/last salary and date available to work on the project
  • A copy of current registration with a professional body where applicable
  • A current CV with the names and telephone contacts of at least 3 referees
  • At least two letters of reference preferably from previous employers
  • Copies of academic and professional certificates
  • Copy of the latest pay slip (if applicable)
All applications must be sent electronically to the email address below followed by hard copies which should be delivered or posted so as to reach the following address by 22nd August 2014


Human Resources Manager
P. O Box 614-40100

Please write the Vacancy Number, and Position applied for on the envelope and in the subject Line of the Email.

 RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Any job applicant who tries to corrupt our employee during any stage of the staff hiring process will be disqualified.

KEMRI is an equal opportunity employer. 

Women, the Youth, people with disabilities are encouraged to apply.

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