A creative photography and design
agency based in the Kilimani area is recruiting for an Office Administrative Assistant.
The agency provides creative and
quality images that capture cherished moments in timeless fashion and high-end
design solutions. Since inception, they have differentiated themselves by
providing high end photography and design services for both corporate organizations
and individuals.
The Office Administrative Assistant
will be an essential position and will ensure the day to day running of the
office is carried out smoothly and will be the contact point between
Management, Client and Team Members.
Start date: Immediate
Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Key Responsibilities:
Reporting
Start date: Immediate
Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Key Responsibilities:
Reporting
- The team will provide feedback on pending work
(individual, corporate & schools) to the AA then communicate the same
to Management
- Ensure all project deadlines are met and
escalate to Management when/if necessary
- Prepare reports for Management: Photography
Club reviews (weekly), Pending Work (daily), Pre-qualification reports
(when they arise)
- Preparation and submission of monthly VAT
returns to Management
Office Management
- Completes operational requirements by
scheduling and assigning administrative projects; expediting work results.
- Maintain the filing system of the company such
as hardcopy, softcopy that are related to the job
- Prepare all tender prequalification documents
- Maintain records on Photography Club payments.
This also includes following up on payments through the Club Patron
- Handle all Corporate Communication inquiries
- Provide HR support and handle enquiries from
employees.
- Maintain office diary (bookings & project
deadlines)
- Maintain supplies inventory by checking stock
to determine inventory level; anticipating needed supplies; placing and
expediting orders for supplies; verifying receipt of supplies.
- Contribute to team effort by accomplishing
related results as needed
The Successful Candidate MUST meet
the following Requirements:
- Diploma holder; University/College degree an
asset
- Minimum 5 years’ experience as Administrative
Assistant
- Ability to juggle multiple tasks with superb
accuracy and time management skills
- Strong sense of urgency and problem solving
skills
- Must be computer savvy and proficient in MS
Office
- Excellent written and verbal communication
skills
Interested candidates who meet the
above criteria should submit their online application at http://goo.gl/T8sryH
CVs WITHOUT salary requirements will NOT be considered
CVs WITHOUT salary requirements will NOT be considered
