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Front Office Assistant and Accountant Job Vacancies

Outrival HR Solutions is one of the leading HR Consultancy firms dealing Recruitment & Selection, Training & Development, Performance Management and HR Outsourcing among others. 

One of our clients, who is operating Forex Bureau Business in Juba, South Sudan is looking for candidates to fill the following positions:

1. Front Office Assistant

The Incumbent will mainly be responsible for providing office support services in order to ensure efficiency and effectiveness within the organisation.

The main duties and responsibilities will be:
  • Receive and direct the visitors to the appropriate office/person.
  • Handling all outgoing and incoming telephone calls.
  • Managing the office petty cash.
  • Ensuring the relevant company records are filed in the right places.
  • Receiving and recording mails as delivered to the organisation.
  • Providing support to the Director’s office
  • Provide Administration support to the organisation.
  • Assist in the planning and preparation of meetings, conferences and conference calls.
  • Responding to public inquiries that are received from time to time.
  • Any other duty as assigned by supervisor or management from time to time.
Requirements:
  • A Diploma in Office Management above or equivalent.
  • Minimum of two years’ experience in a similar position
  • Experience in a similar organisation will be an advantage. 
2. Accountant

The main purpose of this role will be to manage the finance function of the company in a professional manner to ensure company meets its financial obligations on a day to day basis.

The main duties and responsibilities will include to:
  • Administer and monitor financial system in order to ensure the organization’s finances are maintained in accurate and timely manner
  • Maintain the accounts payable and receivable systems in order to ensure complete and accurate records.
  • Establish and perform an effective budgetary monitoring system to ensure that it is as per the approved plan and that any variance is explained.
  • Prepare the finance expenses budget and consolidate the same for the company for management presentation and approval by the board.
  • Manage company liquidity on a day to day basis to ensure that the funds are always available to meet any obligation that may arise.
  • Ensure monthly and annual accounts are prepared within the stipulated time to assist management and directors in prompt decision making.
  • Provide effective and efficient office management e.g. order office supplies, manage repairs of office equipment
  • Ensure compliance with tax authorities and that all accounting procedures are being followed to ensure compliance with financial standards and regulators requirements, among others.
  • Prepare regular financial reports as required by the Directors
The suitable candidate for the position should have:
  • Bachelor of Commerce degree or equivalent
  • Professional qualifications such as CPA Part III, ACCA or equivalent
  • Accounting/financing experience of over 4 years
  • Experience in Forex Bureau operations will be an added advantage
  • High level of accuracy and keen to detail
  • Good communication skills
  • Ability to work under pressure and meet deadlines
  • High level of honesty and integrity
  • Analytical and quantitative skills
  • Demonstrate sound work ethics
  • Ability to prepare and administer budgets
  • Problem solving skills

If you possess the necessary qualifications and experience, please send your CV and application letter indicating your experience clearly quoting “FRONT OFFICE ASSISTANT” or ACCOUNTANT respectively as the subject to jobs@outrivalhr.com.

Short listing will be done as applications are received and only shortlisted candidates will be contacted.

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