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Finance and Administration Officer Job in Kenya

Vacancy: Finance and Administration Officer

Organizational Overview
: In countries affected by conflict and war, Women for Women International supports the most marginalized women to earn and save money, improve health and well-being, influence decisions in their home and community, and connect to networks for support. By utilizing skills, knowledge, and resources, she is able to create sustainable change for herself, her family, and community.

Since 1993, Women for Women International has served more than 407,000 women in 8 conflict-affected countries, including Afghanistan, Bosnia and Herzegovina, the Democratic Republic of the Congo, Iraq, Kosovo, Nigeria, Rwanda and South Sudan.
Purpose: The Women for Women International (WfWI) Africa Regional Office located in Nairobi, Kenya, oversees the Africa Country Office operations in the Democratic Republic of the Congo, Nigeria, Rwanda and South Sudan. 

Women for Women International has an immediate opportunity for an experienced Finance and Administration Officer. 

This position will be based out of the Africa Regional Office located in Nairobi, Kenya.

The Finance and Administration Officer is responsible for supporting the day-to-day finance and administrative activities that includes payroll management, asset maintenance, timely payment of service providers and book keeping. 

S/he will ensure that all financial activities are carried out in line with Women for Women International financial policy and procedures and will work under the supervision of the Associate Director, Africa Regional Finance.

Duties and Responsibilities
  • Ensure timely processing of Regional Office financial transactions and uploading to QuickBooks, and timely preparation of financial statements;
  • Process all approved payments which include rent, internet and other service providers;
  • Assist with global compliance testing;
  • Maintain up to date financial records in respect to all Regional Office financial transactions
  • Verify all payments for accuracy and budget provisions before approval by authorized staff in the Regional Office;
  • Ensure sufficient cash in the office and the bank;
  • Arrange the transfer of funds from foreign currency account to KSH account, with approval from the Associate Director, Africa Finance;
  • Responsible for daily office expenditures and management of petty cash;
  • Strictly follow the financial diary to complete the monthly accounts and have them submitted to HQ by the due dates;
  • Maintain up to date regional office vendor database and agreements;
  • Coordinate and execute procurement needs for the Regional Office and support Country Offices that may require to procure from Kenya;
  • Maintain regional office travel schedule and arrange visas and travel bookings;
  • Assist in booking conference facilities and travel arrangements for visiting staff from country offices and HQ as needed;
  • Responsible for general office cleaning and purchase of utilities;
  • Maintain up to date fixed asset schedule for Africa Regional Office and review of Country Offices register;
  • Process in a timely manner the Regional Office monthly payroll;
  • Ensures that all relevant statutory deductions are effected and forwarded to relevant authorities by the due dates (e.g. P.A.Y.E., NHIF, NSSF);
  • Compile annual returns and forward the same to the relevant authorities;
  • Assist in Country office monthly financial review;
  • Perform other duties as required by supervisor.
Skills and Qualifications
  • Minimum Bachelor’s Degree in Commerce or Business Administration (accounting option preferred) or related field;
  • CPA 2 equivalent;
  • At least five (5) years relevant experience in non-governmental organization in an accounting and administration role;
  • Fluency in English and Kiswahili. French language skills is an added advantage;
  • Able to work with minimal supervision;
  • Good interpersonal skills;
  • High level of integrity and attention to detail;
  • Knowledge of Computer accounting packages with particulars emphasis on Excel, Word and Quickbooks System;
  • Teamwork and demonstrates initiative and problem solving skills;
  • Commitment to Women for Women International’s mission and values;
  • Must be a citizen of Kenya.
How to apply:

All interested candidates should submit an updated CV, cover letter and 3 professional references to the WfWI Career page: [Click here to apply online] by August 31, 2014. 

Due to urgency of the recruitment, applications will be shortlisted on rolling basis and the position may be filled prior to the closing date.

* This job description may be modified from time to time in the discretion of WfWI*

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