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Finance, Admin & HR Facilitator Job in Kenya - NGO

Position Title: Finance, Admin & HR Facilitator
Location: Witu Kenya
Duration of contract: 4 months
Expected starting date: ASAP
Monthly Salary range: As per Experience

Organization Profile: Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. 

SIF acts wherever humanitarian and social needs require mobilization of emergency relief and implementation of development programs. 

Today, SIF intervenes in around 20 countries and has been providing its help for 20 years in the respect of cultural diversity, without any distinction of origin, religion or sex.
General Responsibilities: With the support and under the supervision of the Field coordinator, the Finance/Admin Facilitator is responsible of all the daily management and reconciliation of SIF field bases accountancy and any other administrative issues, as delegated by the Regional administrator / Field coordinator. 
He/she collaborates with the Field Coordinator for the daily administration and follow-up of activities. 
The incumbent will conduct his or her duties in respect of the Secours Islamique France (SIF) policies. 
SIF expects that its staff and contractors’ professional conduct reflect proper behavior in accordance with local culture and traditions. 

The incumbent assures the moral protection of the name of SIF and defends in all circumstances the interests of the organization.

Specific Responsibilities

Line Management    
  • Report technically to the Field Coordinator / Regional Administrator.
Accountancy  and Financial Management
  • Daily update of the accountancy according to the project activities and Finance and Administration needs;
  • Double check of records, according to SIF procedures;
  • Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy;
  • Check & maintain the right allocation of expenses to right budget line and project at the field level;
  • Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to SIF procedures;
  • Collect the monthly statement of Bank Accounts and prepare reconciliation documents;
  • After monthly closure sending of accountancy to regional office;
  • Fill properly the monthly reconciliation form for each cash and bank, to be signed  by the regional administrator/ Field co.
Cash management    
  • Supervise the cashbox and accounting management. Line management has the right to verify randomly the cash box balance;
  • Prepare cash projections and coordinate with the Regional office for fund transfers;
  • Check the Invoices, process all approved advances, payments and record the information and transactions in cash book;
  • Daily update of cash books;
  • Withdraw from the bank account under Filed co or Head of Mission request;
  • Close the cashbox and cash book on the last working day of each month and do physical cash count with field co and send to regional office.
HR management   
  • Support the regional administrator in the contractual placement of the human resources and keep the records of field based staff updated;
  • Organize administrative briefing for all new field employees;
  • Keep track of paid leave/holiday/overtime/compensation and R&R for the staff based in field bases;
  • Make payment of salaries to Casual workers;
  • Participate to all other aspects related to HR management (Evaluation follow up, disciplinary procedures etc);
  • Work as liaison between staff and regional administrator and/Field Coordinator in order to smooth any problem and maintain a high standard of HR management.
  • Pay suppliers under Program Coordinator, Field co or Regional Administrator request and double check the acceptability of the expenditure;
  • Support the Logistics Department in filling the yearly office assets inventory;
  • Develop administrative training for the staff when needed. 
  • Ensure respect and implementation of SIF administrative procedures in the base;
  • Ensure the full confidentiality regarding financial and human resource information.
  • Provide weekly, HR & finance report to the Field co / Regional administrator.
  • Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities;
  • Work in close collaboration with other departments.
  •  Undertake all other duties that may be determined by the regional administrator and/or Field Coordinator and that are compatible with the job.
Profile Required:
  • Qualification: Minimum bachelor’s degree in Finance/Administration or equivalent in accounting, management, Administration.
  • Languages: Fluent English, Fluent Kiswahili.
  • Computer skills: Excellent knowledge of Word and Excel.
  • Professional experience: 3-4 years in a similar position, preferably with an INGO.
  • Qualities required: Rigour, dynamism, honesty, interest for humanitarian issues.
Please submit your application (CV, cover letter, references) at the attention of: thanks to use basic excel, word or PDF format) not later than 31st August, 2014.

Please clearly mention the position title in the subject line.

Women and Minority groups are encouraged to apply.

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