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Executive Secretary Job in Kenya - NGO

SNV Netherlands Development Organisation seeks to fill the following position:
 
Executive Secretary
 
SNV is a not-for-profit international development organisation. Founded in the Netherlands 50 years ago, we have built a longterm, local presence in 39 of the poorest countries in Asia, Africa and Latin America. 

Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

Overview of the Position: As Executive Secretary you are responsible for administrative and logistical support to the Managing Director (MD) for Agriculture.

You will understand the context and environment in which the MD operates, in order to create optimal conditions for the MD to execute his/her tasks.
 
This position reports to the MD for Agriculture and works closely with the Global Sector Coordinator (GSC) - Agriculture, senior managers within the Agriculture team and Executive Secretaries of other sectors.

Key Responsibilities
  • Manage day to day operational and administrative activities for the MD’s office by organising flow of work, maintaining the MD’s diary, correspondence and follow up to ensure timeliness of response;
  • Organize and gather relevant documentation of the management cycle (Country Business Plans, Management Agreements, Midyear Reviews, Annual Reports etc.) from countries in East and Southern Africa cluster; check on completeness, analyse and flag any deviations from the planning;
  • Manage complex calendar and logistics arrangements for the MD and GSC - Agriculture, sector meeting scheduling and manage appropriate (confidential) correspondence in a timely manner;
  • Compile and analyse sector management information for the Agriculture team;
  • On request of the MD, collect, analyse and interpret information (desk research) for the sector team and monitor country operations;
  • Draft agendas, meetings notes, emails and other communication on behalf of the MD and GSC and file accordingly;
  • Deal with queries, prepare documentation for meetings, workshops and events;
  • Coordinate all travels arrangements for MD and GSC - Agriculture;
  • Participate in internal projects and undertake special assignments as assigned.
Requirements
  • Bachelor degree in Secretarial Studies, Management, Business Administration or relevant other study;
  • A least five (5) years’ proven experience in providing administrative and personal assistant services to senior level staff in an international environment;
  • A good understanding of the environment SNV operates;
  • Strong organisational skills, proactive, independent work approach and a high attention to detail and accuracy;
  • Excellent written and verbal communication skills and proven interpersonal and customer service skills;
  • Strong analytical skills and experience in performing desk researches;
  • Demonstrate high level of ethics, professionalism and confidentiality at all time;
  • Proficiency in using Microsoft Office suite.
Languages: Proficient in English, working knowledge of French is an advantage
 
Duty Station: Nairobi
 
Contract Type: National
 
Contract Duration: 1 year with the possibility to renew
 
Salary Scale: SNV offers a competitive compensation package
 
Desired Start Date: 1 October, 2014
 
How to Apply
 
If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and letter of motivation onto our in-house recruitment system via the following link:https://snv.devhire.devex.com/jobs/329859 by 31 August, 2014.


Only shortlisted candidates will be contacted

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