SNV
Netherlands Development Organisation seeks to fill the following position:
Executive
Secretary
Our
global team of local and international advisors works with local partners to
equip communities, businesses and organisations with the tools, knowledge and
connections they need to increase their incomes and gain access to basic
services – empowering them to break the cycle of poverty and guide their own
development.
Overview
of the Position: As
Executive Secretary you are responsible for administrative and logistical
support to the Managing Director (MD) for Agriculture.
You
will understand the context and environment in which the MD operates, in order
to create optimal conditions for the MD to execute his/her tasks.
This
position reports to the MD for Agriculture and works closely with the Global
Sector Coordinator (GSC) - Agriculture, senior managers within the Agriculture
team and Executive Secretaries of other sectors.
Key Responsibilities
- Manage
day to day operational and administrative activities for the MD’s office
by organising flow of work, maintaining the MD’s diary, correspondence and
follow up to ensure timeliness of response;
- Organize
and gather relevant documentation of the management cycle (Country
Business Plans, Management Agreements, Midyear Reviews, Annual Reports
etc.) from countries in East and Southern Africa cluster; check on
completeness, analyse and flag any deviations from the planning;
- Manage
complex calendar and logistics arrangements for the MD and GSC -
Agriculture, sector meeting scheduling and manage appropriate
(confidential) correspondence in a timely manner;
- Compile
and analyse sector management information for the Agriculture team;
- On
request of the MD, collect, analyse and interpret information (desk
research) for the sector team and monitor country operations;
- Draft
agendas, meetings notes, emails and other communication on behalf of the
MD and GSC and file accordingly;
- Deal
with queries, prepare documentation for meetings, workshops and events;
- Coordinate
all travels arrangements for MD and GSC - Agriculture;
- Participate
in internal projects and undertake special assignments as assigned.
Requirements
- Bachelor
degree in Secretarial Studies, Management, Business Administration or
relevant other study;
- A
least five (5) years’ proven experience in providing administrative and personal
assistant services to senior level staff in an international environment;
- A
good understanding of the environment SNV operates;
- Strong
organisational skills, proactive, independent work approach and a high
attention to detail and accuracy;
- Excellent
written and verbal communication skills and proven interpersonal and
customer service skills;
- Strong
analytical skills and experience in performing desk researches;
- Demonstrate
high level of ethics, professionalism and confidentiality at all time;
- Proficiency
in using Microsoft Office suite.
Languages: Proficient
in English, working knowledge of French is an advantage
Duty
Station: Nairobi
Contract
Type: National
Contract
Duration: 1
year with the possibility to renew
Salary
Scale: SNV
offers a competitive compensation package
Desired
Start Date: 1
October, 2014
How
to Apply
If
you believe that your credentials meet the outlined profile, we invite you to
apply by uploading your CV and letter of motivation onto our in-house
recruitment system via the following link:https://snv.devhire.devex.com/jobs/329859 by 31 August, 2014.
Only shortlisted candidates will be contacted