Executive Assistant to CEO
Industry: Education
/ Training
Location: Nairobi
Salary: Ksh
100,000 - 150,000 gross
Our client is a start up business executive training institute offering its
programs in Nairobi.
It seeks to hire an Executive
Assistant to enhance the CEO's effectiveness by providing management support
and representing the CEO
Duties and responsibilities
- Managing the day-to-day operations of the
office
- Assigning work to clerical staff; following up
on results.
- Maintain an organized system for tracking,
monitoring, and prioritizing tasks and projects. Marking employee
attendance strictly through morning and evening online reports
- Maintains office supplies inventory by
checking stock to determine inventory level; Anticipating needed supplies;
evaluating new office products
- Placing and expediting orders for supplies;
verifying receipt of supplies.
- Ensures operation of equipment by completing
preventive maintenance requirements
- Receiving new equipment and calling for
repairs on damaged equipment
- Maintaining and managing maintenance contracts
efficiently and effectively.
- Organizing and maintaining files and records
- Basic bookkeeping, coordinating with
accountants, managing budgets, petty cash, bank transactions, invoicing,
collections, ensuring reports are done on time.
- Sales & Marketing support to the sales
office
- Planning and scheduling meetings and
appointments
- Maintains CEO's appointment schedule by
planning and scheduling meetings, conferences, teleconferences, and travel
- Maintains CEO’s diary, planning calendar to
ensure all calendars are synchronized.
- Ensure that the CEO receives necessary
background information in a timely and coordinated fashion
- Ensure all CEO activities are effectively and
efficiently organized through the use of detailed check-lists.
- Prepare reports by collecting and analyzing
information.
- Preparing and editing correspondence, reports,
and presentations
- Produce information by transcribing,
formatting, inputting, editing, retrieving, copying, and transmitting
text, data, and graphics.
- Manage internal and external events hosted by
the CEO, including event logistics and details.
- Manage travel logistics including air and
hotel bookings, online checking in, transport, travel documents, visa
applications, passport renewals, travel insurance etc.
- Providing quality customer service
- Welcome guests and participants by greeting
them, in person or on the telephone; answering or directing inquiries
- Maintain customer confidence and keep
information confidential.
- Provide course information, answer questions,
resolve issues, register, invoice and collect program fees.
- Light housekeeping; Gift-buying, Plant care,
Coordinating laundry, Running personal errands, Arranging meals, Dinner
reservations etc
Qualifications & Skills
- Bachelor’s degree in Business
- Four to five or more years in Personal
Assisting
- Experience supporting CEO-level executives
- Able to build up systems in a start up
environment
- Significant experience, ability and social
skills to effectively connect, relate and communicate with CEOs, Business
Owners and Executives
- Exceptional skills in the areas of judgment,
organizational skills, diplomacy, discretion Interpersonal, written and
oral communication skill
- Flexible, highly organized and have a proven
ability to juggle multiple competing tasks Ability to work on assignments
where independent action, discretion, and a high degree of initiative are
required
- Ability to reach out and build good work
relationships within the organization
- Proficiency with a variety of computer
software applications (Outlook, SharePoint, Excel, PowerPoint, VISIO,
Word)
- Managing websites, social media, audio visual
equipment
If you are up to the challenge,
posses the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (Executive Assistant to CEO- Ksh
100- 150K gross) to jobs@corporatestaffing.co.ke before 25th August, 2014
Kindly indicate your current/ last salary on your CV
Kindly indicate your current/ last salary on your CV
N.B: We do not charge any fee for receiving your CV in our database nor for interviewing
Only candidates short-listed for interview will be contacted.