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Admin / HR Assistant Job in Kenya

Vacancy: Admin / HR Assistant – Kenya Country office
Team / Programme: Signature Programme

Location: Bungoma

Grade: TBC

Post Type: National

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.

By Feb 2013, we will have completed a second transition, which will see us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own.

Save the Children has an operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir – with plans to expand into Bungoma and Turkana in 2014. We work through partners in many other parts of the country.

By February 2014, we will have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million

SCI Kenya is in the process of implementing a signature maternal and newborn health (MNH) programme that is expected to significantly contribute to achievement of Kenya’s MDG 4 and 5 targets.

The programmatic model will actualize continuum of care approach mixed with an integrated package of quick wins, a minimum community health care package and a strengthened health system approach to maternal and newborn health programming across Save the Children’s Theory of Change.

Save the Children will work with the government of Kenya at both national and county levels and communities to address the maternal and neonatal health challenges in the country in a way that would deliver significant impacts for women and children by the end of the 5 year period

Staff reporting directly to this post: None

Key Areas of Accountability:
  • Plan, and manage in an accountable, efficient and effective way, key services in administration including equipment maintenance; premises security; travel, Organizing Events including conferences/workshops, hotel and guest houses accommodation; and ensure front desk is customer oriented
  • Monitors Bungoma office utilities costs e.g. water, electricity, telephone/Mobile usage and billing and others; prepares monthly trend reports and shares recommendations with senior management
  • Ensure utmost cleanliness and any minor repairs for the Office Premises is maintained by the staff responsible
  • Ensure cost effective ways for running and charging kitchen costs;
  • Develops and implements new cost efficient administrative systems such as paper waste management; electricity conservation; water management; among others
  • Maintaining proper filing for all office records and staff files
  • Updating the leave tracker for all staff and HR records
  • Receiving, sorting and distributing incoming and mails to the respective staff members
  • Making photocopies, scanning documents
  • Maintain an adequate level of stock for office supplies
  • Undertake any other duties assigned
Skills and Behaviours (our Values in Practice)
  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
  • Honest, encourages openness and transparency
Qualifications and Experience
  • A first degree in business administration/equivalent
  • Minimum 2 year experience in a similar role
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to manage multiple requests and to liaise with several different departments.
  • Assertive and pro-active, with the ability to work on own initiative with little supervision.
  • Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services
  • Comply with the requirements of Save the Children’s Child Safeguarding Policy and other Global Policies
  • Fluent in English and Swahili
  • Commitment to Save the Children Values
  • Good organizational, planning and interpersonal skills
  • Ability to manage workload and prioritize activities
  • Excellent written and verbal communication skills
  • Ability to solve problems
How to Apply

Please send your application by email to: or drop your hard copies to our Webuye office behind Pan paper guest house

Please indicate HR/Admin Assistant Bungoma as the subject heading.

Application deadline: 22nd August 2014

Any canvassing will lead to automatic disqualification.

 Due to the urgency of this position, applications will be reviewed as and when they are received.

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