Vacancy: Admin / HR Assistant –
Kenya Country office
Team / Programme: Signature Programme
Location: Bungoma
Grade: TBC
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Dimensions: Save the Children has been operational in Kenya
since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners. Current programming focuses on child protection, child rights
governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
By Feb 2013, we will have completed a
second transition, which will see us join forces with the British INGO, Merlin,
and merge their health and nutrition programmes with our own.
Save the Children has an operational
presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and Wajir – with plans
to expand into Bungoma and Turkana in 2014. We work through partners in many
other parts of the country.
By February 2014, we will have a
staff complement of around 300 staff and an operating annual budget of approximately
US$25 million
SCI Kenya is in the process of
implementing a signature maternal and newborn health (MNH) programme that is
expected to significantly contribute to achievement of Kenya’s MDG 4 and 5
targets.
The programmatic model will actualize
continuum of care approach mixed with an integrated package of quick wins, a
minimum community health care package and a strengthened health system approach
to maternal and newborn health programming across Save the Children’s Theory of
Change.
Save the Children will work with the
government of Kenya at both national and county levels and communities to
address the maternal and neonatal health challenges in the country in a way
that would deliver significant impacts for women and children by the end of the
5 year period
Staff reporting directly to this
post: None
Key Areas of Accountability:
- Plan, and manage in an accountable, efficient
and effective way, key services in administration including equipment
maintenance; premises security; travel, Organizing Events including
conferences/workshops, hotel and guest houses accommodation; and ensure
front desk is customer oriented
- Monitors Bungoma office utilities costs e.g.
water, electricity, telephone/Mobile usage and billing and others;
prepares monthly trend reports and shares recommendations with senior
management
- Ensure utmost cleanliness and any minor
repairs for the Office Premises is maintained by the staff responsible
- Ensure cost effective ways for running and
charging kitchen costs;
- Develops and implements new cost efficient
administrative systems such as paper waste management; electricity
conservation; water management; among others
- Maintaining proper filing for all office
records and staff files
- Updating the leave tracker for all staff and
HR records
- Receiving, sorting and distributing incoming
and mails to the respective staff members
- Making photocopies, scanning documents
- Maintain an adequate level of stock for office
supplies
- Undertake any other duties assigned
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- A first degree in business
administration/equivalent
- Minimum 2 year experience in a similar role
- Proficient in Microsoft Office (Word, Excel,
Outlook, PowerPoint)
- Ability to manage multiple requests and to
liaise with several different departments.
- Assertive and pro-active, with the ability to
work on own initiative with little supervision.
- Ability to cope with varying workloads and
interruptions and to organize activities to provide efficient services
- Comply with the requirements of Save the
Children’s Child Safeguarding Policy and other Global Policies
- Fluent in English and Swahili
- Commitment to Save the Children Values
Competencies:
- Good organizational, planning and
interpersonal skills
- Ability to manage workload and prioritize
activities
- Excellent written and verbal communication
skills
- Ability to solve problems
How to Apply
Please send your application by email
to: Kenya.jobapplications@savethechildren.org/ or drop your hard copies to our
Webuye office behind Pan paper guest house
Please indicate HR/Admin Assistant
Bungoma as the subject heading.
Application deadline: 22nd August
2014
Any canvassing will lead to automatic
disqualification.
Due to the urgency of this
position, applications will be reviewed as and when they are received.