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Senior Finance Officer Job in Kenya

Pact is an International NGO with an office in Kenya among several other offices across the world, which enables systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

PEACE III is a five-year project (2014-2019), funded by USAID and implemented by Pact.

The aim of PEACE III is to support EA regional and US government goals in improving stability along EA’s border regions by strengthening the horizontal and vertical linkages within and between local, national and regional conflict management actors.

PEACE III will work with local implementing partners to build capacity of community peace leaders and organizations while strengthening inter-personal and inter-communal collaboration at all levels

Pact is seeking to recruit dynamic, qualified and experienced individuals to fill the following position:

Position Title: Senior Finance Officer

Supervisor: Finance and Administration Manager

Supervises: Finance Officer

Location: Nairobi

Job Summary: Reporting to the Finance and Administration Manager, the Senior Finance Officer will primarily be responsible for the day to day management and reporting of the program funds disbursed; and financial monitoring and mentoring of partners.

Roles and Responsibilities
  • Review and post invoice and payment batches entered by the Finance Officer into the accounting system before payment vouchers and checks are raised
  • Review and post cashbook batches after checks have been signed by authorized Pact  In Kenya signatories
  • Process the payroll
  • Review petty cash payments requests before cash is disbursed and arrange for petty cash to be replenished every two weeks before close of accounting month
  • Reconcile travel advance accounts for staff before additional advances are issued.
  • Analyze balance sheet items on a monthly basis and clear or follow up on outstanding items
  • Review accounts payable accounts and ensure payments are made promptly and any outstanding balances are reconciled.
  • Review purchase orders raised in the accounting system and post them to the correct accounting codes before purchases are made ensuring tracking of commitments
  • Keep track of cash position and prepare cash request for additional funds on need basis to HQ
  • Prepare invoices to other Pact country offices once Pact in Kenya pays an expense on their behalf
  • Prepare monthly Reports for Pact
  • Generate and post journals
  • Review outstanding grant advances account when grantees request for advances and ensure that grantees are not holding too much cash at any one time to reduce risks associated with cash management.
  • Facilitate addition of new sub-grantees in the accounting system
  • Carry out reconciliation of grant advance accounts and follow up with grant officers to ensure grantees are liquidating in a timely manner.
  • Review and post Grantee Liquidation Reports and raise any differences resulting from currency fluctuations
  • Assist in the preparation of project budgets and review of Project Status RReports.
  • Carry out Financial Monitoring and Mentoring of grantees on need basis.
  • Facilitate training of grantees on Financial/Grant Management.
  • Assist in organizational audits for Pact in Kenya.

Skills and Qualifications
  • Bachelor’s degree in accounting, finance, business or any other related field.         
  • At least three (3) years’ experience in a similar position preferably in an NGO environment.

  • Strong analytical skills.
  • Strong interpersonal skills.
  • Excellent computer skills including proficiency in accounting packages such as Quick-books, Pastel etc.
  • Strong report writing skills.
  • Strong coordination skills.
  • Auditing skills.

Application Process

We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: clearly indicating in the subject field of your email Senior Finance Officer by 23rd, July 2014.

All applicants should submit their application with a detailed CV in MS Word (.doc) version, which should include names and contacts of 3 referees.

Only shortlisted candidates will be contacted.

Pact is a fair and equal opportunity employer.

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