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Personal Assistant Job in Nairobi Kenya

Vacancy: Personal Assistant

Industry: Real Estate

Location: Nairobi

Our client who is in the real estate industry is looking a Personal Assistant.

The main role is to manage all aspects of the Directors professional work.

Duties & Responsibilities
  • Ensure smooth operation of Director’s office,
  • Managing an extremely active and dynamic calendar of meetings and official appointments
  • Arranging complex and detailed travel plans, itineraries, and agendas
  • Organizing airline bookings, hotel reservations for the clients
  • General Office administration work, follow up on clients online and walk-ins
  • Compiling documents for travel-related meetings
  • Other tasks that facilitate the director’s ability to effectively lead the company
  • Adaptable to the changing requirements and the influx of various requests from the director
  • Work closely and effectively with the director to keep her well informed of upcoming commitments and responsibilities
  • Following up appropriately and keeping the director updated
  • Prioritize conflicting needs; handles matters expeditiously, proactively
  • Follow through on projects to successful completion, often with deadline pressures.
  • Coordinate meetings and take meeting notes.
  • Manage the daily schedule of the director, ensuring that he knows his schedule 24 hours in advance
  • Keeping appointments and meetings on time or changing schedules when necessary
  • Compose correspondence for the director
  • Review correspondence (mail and email) addressed to the director and take the appropriate follow-up actions as required.
  • Must abide by the policies and procedures of the organisation
  • Handle confidential information in a professional and discreet manner.

Qualifications & Skills
  • Degree in Business Administration/ Office Management or related field
  • Minimum of 2 years’ experience as a Personal Assistant
  • Keen attention to detail, ability to exercise initiative, and work independently
  • Exceptional Skills in IT
  • Highly developed organizational skills
  • Excellent communication skills, both verbal and written
  • Well-presented and good etiquette
  • Meticulous and thorough nature
  • An ability to work to tight deadlines
  • Loyalty and a high level of confidentiality
  • Proven experience in office management

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Personal Assistant) to before 25th July, 2014

Kindly indicate Current/Last salary on your CV

N.B: We do not charge any fee for receiving your CV nor for interviewing.

Only candidates short-listed for interview will be contacted.

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