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Office Administrator Job Vacancy in Kenya

Instep Business Solutions (IBS) is looking to recruit an Office Administrator for its client, an innovative and integrated real estate service provider.

Position Overview: The role is dynamic and highly organized reporting to the Directors. 

The ideal candidate will be charming and confident, dealing with all sorts of clients as well as proactively manage all administrative aspects of the office to ensure efficiency and effectiveness.

  • Manage the reception area and reception activities;
  • Receive and direct all telephone calls (landline and mobile);
  • Receive, attend to and direct walk-in clientele, customers and visitors;
  • Varied Administrative duties;
  • Coordinate arrangements of closing and opening the office as well supervision of office cleanliness;
  • Ensure adequate supply of office requirements including stationary, communal water, refreshments & beverages, toiletries, cleaning materials and equipment;
  • Supervise the Office Messenger ensuring timely execution of tasks assigned;
  • Management and reconciliation of petty cash;
  • Arrange and attend meetings when called upon for purposes of taking minutes;
  • Coordinate with colleagues on booking meetings, appointments, travel and accommodation.

  • Diploma in a Business related field
  • Proficiency in ICT
  • At least 3 years experience in a similar role in a buy office
  • Possess basic HR, Procurement and Accounting Knowledge
  • Outstanding interpersonal and communication skills
  • Planning and organization skills
  • Ability to multitask, work under pressure and with minimum supervision
  • Possess high standards of confidentiality and personal integrity

Remuneration: An attractive salary package is on offer dependent on skills, qualifications and experience.

Please send your CV in MS Word to and indicate the job title on the subject and current and expected salary.

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