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NGO Job Vacancies in Kenya - KCS

The Kenya Conference of Catholic Bishops

General Secretariat

Introduction: The KCCB – General Secretariat is the National Administrative, facilitative and Coordinative arm through which the KCCB implements and co-ordinates various Pastoral programs at the National level and undertakes all those responsibilities which express the mission of the Catholic Church in Kenya.

It is seeking an outstanding and results oriented individuals to fill the following key positions.

Administrative Secretary

Duties and Responsibilities
·                     Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party
·                     Draft letters for the Head of department review to facilitate communication
·                     Facilitate circulation of minutes and ensure execution of action plans/recommendations
·                     Make all logistical arrangements for department staff
·                     Accurately maintains a variety of logs and files.
·                     Monitors departmental materials and supplies and orders as needed
·                     Maintain the office registry
·                     Receive and direct all visitors to the office
·                     Prepare requisite documents for the Meetings and Workshops
·                     Sort out mail and ensure dispatch to the proper destinations
·                     Manage the office diary
·                     Performs other duties as assigned.

Qualifications
·                     Advanced Secretarial studies
·                     Degree in Business Administration or equivalent
·                     Basic Accounting knowledge
·                     Competence in Computer and related programmes
·                     Minimum of 5 years professional experience

Personal Qualities
·                     Able to work under minimum supervision
·                     Has good interpersonal and communication skills including Coordination
·                     Excellent written and oral communications skills in English
·                     A good knowledge of social teachings of the Church, and Ethical principles


Property Manager

Purpose of the Post: To the position exists to oversee KCCB property management.

It will provide strategic property management and property development for KCCB enhance their management as well creating and maintaining accurate financial records of all KCCB properties.

Reporting Line: Reporting to the Finance Administrator.

Duties 

·                     Preparing and maintaining the books and records of properties ;
·                     Accounting for investments in real property and record of investment acquisitions of real property;
·                     Assist in reviewing annual property reconciliation ;
·                     Accounting for property taxes and filing of tax returns;
·                     Preparation for annual audit of property accounts and follow-up of management reports;
·                     Preparation of monthly statements to tenants and follow-up on collections updates ;
·                     Produce monthly tenant rent billing, account statements, monthly management accounts and monthly properties status reports;
·                     Reconcile cash, prepaid rent, security deposits, and amortization/depreciation schedules ;
·                     General management of properties, including general maintenance;
·                     Work closely with property managers on budget preparation and expense tracking;
·                     Work closely with property managers to complete financial reports in a time frame specified by the management agreement;
·                     Prepare budget for property management

Qualifications
·                     B.S.C in land Economics.
·                     At least four years’ experience in property administration, coupled with at least three years accounting experience.
·                     C.P.A Finalist or equivalent.
·                     Strong written and verbal communication skills. Ability to communicate and interact at all levels of the organization.
·                     Proven problem solver with the ability to work in a diverse team environment.
·                     Flexible, professional with the ability to manage multiple responsibilities with changing priorities.
·                     Excellent MS Excel and MS Word skills

Performance Indicators: Extent of carrying out duties above.

Personal Traits: Must have a very clear idea of the Catholic Social Teachings.

Internal Auditor

Purpose of the Post: To evaluates all KCCB internal controls, processes, policies and mechanisms to ensure that they are adequate, effective and in compliance with regulatory principles, industry standards and corporate guidelines.

The holder of this position is expected to effectively manage the Kenya Conference Of Catholic Bishop’s Internal Audit, Risk and Compliance function to all areas of operations, in a manner that will accomplish the expected objectives

Reporting Line: Reporting to the General Secretary.

Duties 
·                     Determine the adequacy and effectiveness of the systems of internal accounting and operating controls, governance and risk management processes within the Kenya Conference of Catholic Bishops.
·                     Review the reliability and integrity of financial information and the means used to identify, measure, classify and report such information
·                     Review the means of safeguarding assets and, as appropriate, verify the existence of such assets
·                     Assist in the implementation of recommendations from external audit and Keeps the Finance Commission and General Secretary informed of the results of the audit and risk associated with Kenya Conference of Catholic Bishops’ activities and services.
·                     Evaluate any plans or actions taken to correct reported conditions for satisfactory disposition of audit findings
·                     Establish quarterly audit plan and audit programs.
·                     Follow-up on audit findings for the organization and Institutions for implementation of recommendations and make sure that adequate corrective action is taken and that it is effective.
·                     Takes responsibility for coordinating external audit processes to completion.
·                     Advises Senior Management on new developments that affect control and provides solution in a proactive manner
·                     Perform other duties as assigned, including, but not limited to, Participate in the systems to determine whether
·                     Adequate controls are incorporated in the systems;
·                     Thorough system testing is performed at appropriate stages;
·                     System documentation is complete and accurate

Qualifications
·                     MBA degree and  Bachelor of Commerce in Accounting/Finance or a business related degree;
·                     Must be a Chartered Internal Auditor
·                     CPA Finalist, ACCA or equivalent. CIA, CISA qualification and/or membership to a professional body will be an added advantage.
·                     Excellent interpersonal, oral and written communication skills.
·                     Must demonstrate high level of initiative, honesty, dynamic strategic thinking and Collaborative approach to governance.
·                     At least three years’ experience in auditing in a busy organization.
·                     A person of attested integrity.
·                     Computer literacy in Pastel Software, Word, Excel, Power Point.

Performance Indicators: Extent of carrying out duties listed above.

Personal Traits: Must be a committed Catholic, with good recommendation from own parish priest

Applications should be addressed to:-

General Secretary
Kenya Conference of Catholic Bishops –General Secretariat
P.O Box 13475-00800
Nairobi.




Applications must reach us on or before 15th July 2014

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