The Kenya Conference of Catholic
Bishops
General Secretariat
Introduction: The
KCCB – General Secretariat is the National Administrative, facilitative and
Coordinative arm through which the KCCB implements and co-ordinates various
Pastoral programs at the National level and undertakes all those
responsibilities which express the mission of the Catholic Church in Kenya.
Administrative Secretary
Duties and Responsibilities
·
Performs secretarial duties, data
entry, receives and screens office calls and correspondence, responds to
routine telephone inquiries; forwards calls to appropriate party
·
Draft letters for the Head of
department review to facilitate communication
·
Facilitate circulation of minutes and
ensure execution of action plans/recommendations
·
Make all logistical arrangements for
department staff
·
Accurately maintains a variety of
logs and files.
·
Monitors departmental materials and
supplies and orders as needed
·
Maintain the office registry
·
Receive and direct all visitors to
the office
·
Prepare requisite documents for the
Meetings and Workshops
·
Sort out mail and ensure dispatch to
the proper destinations
·
Manage the office diary
·
Performs other duties as assigned.
Qualifications
·
Advanced Secretarial studies
·
Degree in Business Administration or
equivalent
·
Basic Accounting knowledge
·
Competence in Computer and related
programmes
·
Minimum of 5 years professional
experience
Personal Qualities
·
Able to work under minimum
supervision
·
Has good interpersonal and
communication skills including Coordination
·
Excellent written and oral
communications skills in English
·
A good knowledge of social teachings
of the Church, and Ethical principles
Property Manager
Purpose of the Post: To
the position exists to oversee KCCB property management.
It will provide strategic property
management and property development for KCCB enhance their management as well
creating and maintaining accurate financial records of all KCCB properties.
Reporting Line: Reporting
to the Finance Administrator.
Duties
·
Preparing and maintaining the books
and records of properties ;
·
Accounting for investments in real
property and record of investment acquisitions of real property;
·
Assist in reviewing annual property
reconciliation ;
·
Accounting for property taxes and
filing of tax returns;
·
Preparation for annual audit of
property accounts and follow-up of management reports;
·
Preparation of monthly statements to
tenants and follow-up on collections updates ;
·
Produce monthly tenant rent billing,
account statements, monthly management accounts and monthly properties status
reports;
·
Reconcile cash, prepaid rent,
security deposits, and amortization/depreciation schedules ;
·
General management of properties,
including general maintenance;
·
Work closely with property managers
on budget preparation and expense tracking;
·
Work closely with property managers
to complete financial reports in a time frame specified by the management agreement;
·
Prepare budget for property
management
Qualifications
·
B.S.C in land Economics.
·
At least four years’ experience in
property administration, coupled with at least three years accounting
experience.
·
C.P.A Finalist or equivalent.
·
Strong written and verbal
communication skills. Ability to communicate and interact at all levels of the
organization.
·
Proven problem solver with the
ability to work in a diverse team environment.
·
Flexible, professional with the
ability to manage multiple responsibilities with changing priorities.
·
Excellent MS Excel and MS Word skills
Performance Indicators: Extent
of carrying out duties above.
Personal Traits: Must
have a very clear idea of the Catholic Social Teachings.
Internal Auditor
Purpose of the Post: To
evaluates all KCCB internal controls, processes, policies and mechanisms to
ensure that they are adequate, effective and in compliance with regulatory
principles, industry standards and corporate guidelines.
The holder of this position is
expected to effectively manage the Kenya Conference Of Catholic Bishop’s
Internal Audit, Risk and Compliance function to all areas of operations, in a
manner that will accomplish the expected objectives
Reporting Line: Reporting
to the General Secretary.
Duties
·
Determine the adequacy and
effectiveness of the systems of internal accounting and operating controls,
governance and risk management processes within the Kenya Conference of
Catholic Bishops.
·
Review the reliability and integrity
of financial information and the means used to identify, measure, classify and
report such information
·
Review the means of safeguarding
assets and, as appropriate, verify the existence of such assets
·
Assist in the implementation of
recommendations from external audit and Keeps the Finance Commission and
General Secretary informed of the results of the audit and risk associated with
Kenya Conference of Catholic Bishops’ activities and services.
·
Evaluate any plans or actions taken
to correct reported conditions for satisfactory disposition of audit findings
·
Establish quarterly audit plan and
audit programs.
·
Follow-up on audit findings for the
organization and Institutions for implementation of recommendations and make
sure that adequate corrective action is taken and that it is effective.
·
Takes responsibility for coordinating
external audit processes to completion.
·
Advises Senior Management on new
developments that affect control and provides solution in a proactive manner
·
Perform other duties as assigned,
including, but not limited to, Participate in the systems to determine whether
·
Adequate controls are incorporated in
the systems;
·
Thorough system testing is performed
at appropriate stages;
·
System documentation is complete and
accurate
Qualifications
·
MBA degree and Bachelor of
Commerce in Accounting/Finance or a business related degree;
·
Must be a Chartered Internal Auditor
·
CPA Finalist, ACCA or equivalent.
CIA, CISA qualification and/or membership to a professional body will be an
added advantage.
·
Excellent interpersonal, oral and
written communication skills.
·
Must demonstrate high level of
initiative, honesty, dynamic strategic thinking and Collaborative approach to
governance.
·
At least three years’ experience in
auditing in a busy organization.
·
A person of attested integrity.
·
Computer literacy in Pastel Software,
Word, Excel, Power Point.
Performance Indicators: Extent
of carrying out duties listed above.
Personal Traits: Must
be a committed Catholic, with good recommendation from own parish priest
Applications should be addressed to:-
General Secretary
Kenya Conference of Catholic Bishops
–General Secretariat
P.O Box 13475-00800
Nairobi.
Applications must reach us on or
before 15th July 2014