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Monitoring and Evaluation Project Officer Job Vacancy

Job Title: Project Officer - Monitoring and Evaluation

Vacancy No. 2014-3

Reporting to: CEO of Kilimo Trust

Location: Kampala, Uganda

Kilimo Trust

1) Kilimo Trust (KT) is an independent regional agricultural development organization - working on agriculture for development across the EAC Region.

It is registered in the Republic of Uganda with core staff recruited from all the EAC Partner States.

It implements projects across all EAC Partner States + S. Sudan.

The core business of KT is to support the transformation of food and nutrition security in the EAC Region away from high risk subsistence farming into lower risk trade-based systems.

2) KT’s vision within the next 15 years (starting 2012) is to see:

a) Specialization in production of staples in the EAC to enable smallholder producers of the key food commodities to:

i) effectively utilize comparative advantages; and

ii) “farm as business” and become competitive in the regional market.

b) A structured regional trade in food commodities and products, driven by private sector business linkages for each commodity.

c) A high proportion of the food commodities (especially perishables) produced in the EAC, being transformed to differentiated value-added products preferred by the final consumer.

Purpose of the Job

The M & E Officer maintains responsibility for continuous assessment and recording of progress in project implementation and for regular evaluation of performance / impact of the project for the purpose of learning and making corrections in time.

The M & E Officer provides all the project stakeholders with relevant feedback on implementation and early indications of any problems in the achievement of planned results and ensures that M & E in Kilimo Trust is linked to overall project objectives.

Key Responsibilities Are:

a. Set up the M & E System for Kilimo Trust
  • Develop the Annual Work Plan and Budget (AWPB) for the M & E Office
  • Develop the project Logframe matrix
  • Liaise with the Project Team Leaders to identify information needs and set up relevant and measurable project performance indicators
  • Liaise with the Project Team Leaders to design M & E tools and processes that will record and report progress accurately against the AWPB
  • Develop a framework and procedures for data collection, data analysis and reporting
  • Develop plans for periodic project reviews, impact assessments and lessons-learnt workshops

b. Manage stakeholder communications and coordination especially with the Project Team Leaders and all those involved in M&E design i.e. Program Officers, field staff, representatives from primary stakeholders groups, external consultants and external M&E missions

c. Keep abreast of developments in grant/project changes and progress in order to advise and recommend tools and strategies to increase performance and results

d. Create a learning environment by sharing feedback and promoting data use and demand for information as appropriate within the stakeholders

e. Assess field conditions, support capacity building initiatives, and facilitate the collection of quality data under the supervision of the Project Team Leaders

f. Review the quality of social and economic data in the projects areas, the methods of collecting it and the degree to which it will provide baseline statistics for impact evaluation

g. Collaborate with the Finance Manager to maintain a close follow up of project expenses and financial indicators

h. Collaborate with the Project Team Leaders in reviewing and preparing monthly, quarterly and final narrative and financial donors’ reports

i. Comply with external reporting requirements on each of the Kilimo Trust projects

j. Participate in grant-writing and any other tasks given by the CEO

Minimum Educational Qualifications
  • Master’s degree in Agriculture, Agricultural Economics, Agri-business, Agricultural and Rural Development, Project Management or master’s in related field.
  • Certificate in M & E studies (would be an added advantage)


A demonstrated track record of a minimum of 5 years in:
  • M & E design and systems setup
  • Project implementation in donor funded and/or non-governmental organizations
  • Multiple stakeholder engagement and participatory assessment
  • Information analysis, report writing and production of high-quality briefs and reports in English

Competence Requirements
  • Proficient in the use of the logical framework approach and other strategic planning tools
  • Competent use of M & E methods (quantitative, qualitative and participatory analysis)
  • Ability to design M&E tools, surveys, surveillance systems, and evaluations
  • Demonstrated ability to facilitate learning oriented sessions and building capacity of others
  • Research, analysis and reporting writing skills
  • Computer software proficiency

The application should include:
  • An up-to-date CV, highlighting relevant skills and experience (presented in relation to each of the Responsibilities and each of the experience areas listed above);
  • The names and contacts of three referees, and a daytime contact telephone number;
  • Copies of evaluation report of at least two of main project tasks you have managed; and
  • A statement and proof of current remuneration package.

Closing date for Applications: 30th July 2014

Date of Interviews: 07th and 8th August 2014 (invites to shortlisted applicants will be sent)

(Eligibility: Only qualifying candidates from the East African Community countries may apply)

Please apply online to:

Senior Associate Human Resources
Kilimo Trust
Plot 42, Princess Anne Drive
Bugolobi, Kampala, Uganda

Only shortlisted candidates will be contacted

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