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Head of Administration Job in Kenya

Job: Head of Administration

Organization: Spire

  • Using a range of office software, including email, spreadsheets and Google Docs
  • Developing, implementing, and maintaining administrative and financial systems, such as expense management
  • Liaising with the external accountants on a regular basis to ensure compliance of VAT and other accounting regulations
  • Conducting monthly bank account reconciliations and balancing office budgets, analyzing variances & initiating corrective actions
  • Maintaining office efficiency by setting up recurring payments with suppliers and overseeing equipment and training supplies procurement
  • Sourcing physical space and negotiating leases for our growing company
  • Maintaining the condition of the office and arranging for necessary repairs
  • Arranging travel, meetings and appointments when needed
  • Implementing and promoting office policies and ensuring these are observed
  • Identify, analyze, and implement potential cost-saving solutions for the organization
  • Ensure compliance with financial procedures by all staff, conducting effective communication and short training as needed
  • Contributing to team efforts in every way possible

  • 3+ years in high-performing professional environments, ideally within high growth businesses
  • 1+ year managing financial systems for a demanding organization
  • Outstanding attention to detail and exception organisational skills
  • Previous demonstration of persistence and utilizing networks to get tasks done
  • Experience with basic accounting and financial compliance and controls
  • High degree of proficiency with MS Excel, Quickbooks and other relevant software
  • Strong knowledge of financial rules and regulations in Kenya and a track record of establishing efficient systems to comply with these
  • Ability to adapt to a fast-moving, challenging environment and to learn rapidly 
  • A team player with outstanding integrity
  • Preferred but not essential: Undergraduate degree in Business, Operations, Accounting or Finance

Compensation: Competitive package commensurate with experience

To apply: Email your CV to with the subject line "Head of Administration - 378"

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