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Grants Assistant Job in Nairobi Kenya

Pact is an International NGO with an office in Kenya among several other offices across the world, which enables systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

PEACE III is a five-year project (2014-2019), funded by USAID and implemented by Pact.

The aim of PEACE III is to support EA regional and US government goals in improving stability along EA’s border regions by strengthening the horizontal and vertical linkages within and between local, national and regional conflict management actors.

PEACE III will work with local implementing partners to build capacity of community peace leaders and organizations while strengthening inter-personal and inter-communal collaboration at all levels

Pact is seeking to recruit dynamic, qualified and experienced individuals to fill the following position:

Position Title: Grants Assistant

Supervisor: Grants Officer

Supervises: None

Location: Nairobi

Job Summary: The Grants Assistant will primarily be responsible for assisting in day to day grant administration and filing of grant documents.

Roles and Responsibilities

The job holder’s duties and responsibilities are outlined as follows:
  • Assist in the conduct of pre-award assessments for potential grantees
  • Assist in the review of grantee budgets
  • Assist in preparing grant contractual documents for grantees approved for funding
  • Assist grant officers in the raising of grant cash requests and reviewing of grantee liquidations
  • Be responsible for selected field related activity payments for in-kind grants e.g. workshop events, community meetings etc
  • Prepare expense reports for partner in-kind activities assigned with adequate supporting documentation
  • Assist in conducting financial reviews for cash grants
  • Assist in close-out procedures by ensuring that all grant files are complete and close outs are conducted in a timely manner
  • Assist in provision of relevant information for organizational audits
  • Maintain and update of grant files
  • Identify grantee financial training needs and provide technical assistance where needed
  • Assist in developing training materials and resources for Pact
  • Other grant related duties as may be required

Skills and Qualifications

Education and Experience
  • A bachelor’s degree in commerce, economics, other relevant degree or at least CPA 2
  • At least six months of experience working on an internationally funded project. Experience with USAID funded projects preferred
  • Highly proficient in Ms Word, Excel, Access, Power-point and the use of Internet for research

  • Transparency, accountability and integrity
  • Teamwork and co-operation
  • Effective communication with colleagues, both junior and senior
  • Ability to change from one task to another of a different nature without loss of efficiency or composure
  • Ability and willingness to travel at short notice

Application Process

We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: clearly indicating in the subject field of your email Grants Assistant by 23rd, July 2014.

All applicants should submit their application with a detailed CV in MS Word (.doc) version, which should include names and contacts of 3 referees.

Only shortlisted candidates will be contacted.

Pact is a fair and equal opportunity employer.

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