Kenya Civil Aviation Authority (KCAA)
is a State Corporation under the Ministry of Transport established under the
Civil Aviation Act 2013 ‘to develop, regulate and manage a safe, efficient and
effective Civil Aviation System in Kenya’
Job Title: Quality Assurance Officer
Ref No: EASA/ AS /33/14
Re-Advertisement
Department / Section: Internal Audit
and Quality Review
Reports To: Registrar, East African
School of Aviation
Job Purpose: To
design, improve and document business processes and coordinate their
implementation in EASA.
Scope of work / duties /
responsibilities
·
Design effective business processes
and improve existing ones in line with EASA’s objectives;
·
Maintain updated documentation on
processes and disseminate to users to ensure clear interfaces across functions;
·
Develop quality awareness in the
organization through campaigns, internal communication channels and formal
training;
·
Report on project progress and
compliance issues and suggest remedial actions;
·
Work with the Quality management team
to ensure integration and coordination of processes;
·
Participate in school-wide Quality
management initiatives with the Quality management team;
·
Liaise with departments to ensure
implementation of the Quality Management Systems;
·
Coordinate the implementation of
quality improvement initiatives and projects in the business units;
·
Monitor training activities to check
whether standards required by the Civil Aviation Authority, and any additional
requirements as established by the approved training organization are being carried
out properly;
·
ensure that the quality assurance
programme is properly implemented, maintained and continuously reviewed and
improved
·
Any other duty as may be assigned by
the Director, EASA
Qualifications
·
A relevant degree from a recognized
university.
·
A certificate in quality management
from a recognized institution.
·
Training in an aviation field covered
by the Civil Aviation (Approved Training Organization) Regulations is an added
advantage.
Experience
·
3 years relevant experience in the
development and implementation of quality projects in a comparable institution.
·
Knowledge and skills
·
Project management skills, including
design, implementation and evaluation
·
Communication skills to educate
others and obtain support to quality initiatives.
·
Process mapping skills.
Job Title: Corporate Communications Officer
Ref No: MCC/ 03/14
Re-Advertisement
Department / Section: Corporate
Communications
Reports To: Chief Corporate
Communications Officer
Job Purpose: To assist in the administration of the various
communication activities in the section.
Scope of work / duties /
responsibilities
·
Serve in Corporate Communication and
coordinate all communication and events management activities by:
·
Organizing events as delegated by the
Corporate Communication Manager
·
Screening media and all publications
with regard to KCAA activities
·
Drafting communication to internal
and external publics as required, including press releases
·
Responding to ad-hoc queries from
external public
·
Implementing and evaluating
programmes of information relating to KCAA using appropriate communication
tools.
·
Perform any other duty as may be
directed by the Director General from time to time.
Qualifications
·
A bachelors’ degree in Public
Relations or in a relevant filed such as Communications/Marketing or a Degree
in a relevant social science field with a diploma in Public
Relations/Communications/Marketing from a recognized University.
Experience
·
3 years’ experience gained in related
areas such as events management, press relations, and public relations etc.
Knowledge and skills
·
Planning and organizing skills to
effectively manage events
·
Written communication skills to draft
press releases
·
An ability to differentiate between
what can be communicated and how to communicate; requires diplomacy when
information is sensitive
·
Ability to develop professional,
on-going relationships with internal and external publics.
Job Title: ICT Security Officer
Ref No: ICT/03/14
Department / Section: ICT
Reports To: Manager ICT
Job Purpose: To initiate, plan and implement appropriate ICT
security measures for the Authority
Scope of work / duties /
responsibilities
·
Carries out ICT security vulnerability
assessments and penetration testing on business systems and LAN/WAN networks
·
Formulates and oversees
implementation of Information security policies, standards and procedures
·
Ensures confidentiality and optimum
security of KCAA electronic data, records and information all the time.
·
Liaises with internal and external
auditors on appropriate ICT security audits
·
Ensures regular updates from all
threats to systems implemented in KCAA
·
Design and build security procedures
in new and existing systems and networks
·
Sensitizes and advisers management
and other users on ICT Security issues.
·
Plan and coordinate intergration of
security standards, processes and tools into day-to-day ICT operational
activities including software development life-cycle, change management, and
technical monitoring.
·
Coordinate/perform application
vulnerability assessments, code reviews, and assessment of SDLC processes and
incorporate lessons learned into security awareness material and coordinate
local security awareness activities.
·
Any other official duty assigned by
the Manager.
Qualifications
·
A bachelor’s degree in computer
science or related field from a recognized university
·
Certified Information Systems Auditor
(CISA)
·
Certificate of good conduct
Experience
·
2 years’ experience in ICT system
security
Knowledge and skills
·
Current knowledge on emerging ICT
security threats and mitigation measures
·
Proven integrity and accountability
in the management of information
·
Communication and good interpersonal
skills
·
Ability to work with minimum
supervision.
Job Title: Human Capital Officer 1 - Employee Relations and Compensation
Ref No: .HR/08/14
Re-Advertisement
Department: Human Resources
Reports To: Senior
Human Capital, Employee Relations and Compensation
Job Purpose: To
provide general human resources assistance and services to KCAA.
Scope of work / duties /
responsibilities
·
Handle management and implementation
of human resources programmes in the following areas:
·
Documenting, maintaining and updating
staff records on: medical, salary; welfare activities and union; HIV and AIDS;
safety at workplace; employee satisfaction and sports;
·
Leave administration;
·
Any other duty assigned from time to
time.
Qualifications
·
A first degree in Human resources
management or a degree in related social sciences such as Business
Administration; Organizational Development and Management, or Labour Management
from a recognized university
·
Diploma in Human Resource Management
and a member of Institute of Human Resource Management.
Experience
·
5 years’ experience in a busy HR
environment.
Knowledge and skills
·
Good interpersonal and communication
skills.
·
Proficiency in office suite and desktop
publishing tools.
·
General HR background is an
advantage.
·
Guidance and Counselling skills.
Job Title: Manager, Legal
Ref No: CS/02/14
Department / Section: Corporation
Secretary
Reports To: Corporation Secretary
Job Purpose: To
advise and support management and the Board on all corporate issues pertaining
to legal and regulatory framework
Scope of work / duties /
responsibilities
·
Provides professional support in
organizing of Board meetings in compliance with all the laws regulations and
procedures, including the Agenda, Board Papers, Records and Board minutes,
other Board documents.
·
Provides professional support in the
preparation of timely replies by the Authority to Parliamentary questions that
touch on the mandate and operations of the Authority
·
Supervises the legal officers in
carrying out their duties/ responsibilities and coordinates the legal services
rendered by the legal office of the Authority.
·
Provides professional guidance to the
Director General and the Board of the Authority and Management on all legal
matters relating to the mandate, functions and operations of the Authority on
all areas of law including but not limited to real estate (property),
insurance, contracts, litigation, arbitration, Labour/employment matters and
statutory/business compliance matters.
·
Handles and co-ordinates and monitors
all litigation instituted against and on behalf of the Authority and liaises
with the Authority’s external legal counsel to ensure the best results for the
Authority in such litigation.
·
Provides professional support in the
drafting and the development of legislation including regulations on civil
aviation.
·
Contributes to the negotiation,
drafting, review and interpretation of contracts/Agreements in which KCAA is a
party
·
Liaises on behalf of the Authority
with the legal personnel in Government, other state corporations, private
sector, regional and international organizations, on legal matters pertaining
to civil aviation including lobbying Government to legislate international
conventions on Civil Aviation.
·
Facilitates the updating of current
statutes in the country (the laws of Kenya) that are maintained in the Legal
office of the Authority on a regular basis.
·
Carries out any other duties relating
to laws of the country or civil aviation generally as may be directed to attend
to by the Corporation Secretary from time to time to attend to.
Qualifications
·
Bachelors’ degree in law
·
Advocate of the High Court of Kenya
·
Registered Certified Public Secretary
·
A relevant Masters’ degree
·
A Diploma in Air Law will be an added
advantage
Experience
·
Five years’ experience in Company /
Corporate Law
·
Experience in the aviation sector
and/or as a legal practitioner is an advantage
Knowledge and skills
·
Strong legal and regulatory
background relevant to the industry
·
Verbal and written communication /
reporting skills to state legal issues clearly and concisely to different
audiences
·
Ability to demonstrate high level of
professional standards and ethics
·
Ability to manage and develop a team
of professionals
·
Ability to proactively identify legal
and regulatory issues that impact on KCAA’s business units in the short and
long term.
Chief Human Capital Officer –
Recruitment, Planning, Training and Development
Ref: No. HR/03/14
(Re-Advertisement)
Department: Human Resources &
Administration
Reports To: Manager Human Capital
Job Purpose: To
review and update organization structures, manpower plans, monitoring and
evaluating the recruitment and succession management process.
To identify Training Needs and
implement training plans in line with business strategies.
Scope of work / duties /
responsibilities
·
Initiate, plan, coordinate and
oversee all staff recruitment; training; selection, placement; succession;
retention and separation plans;
·
Forecast future, short and long term,
staff requirement of KCAA in terms of numbers, skills and competencies in line
with the company strategies and organization structures;
·
Assist line managers with the review
and updating of their organization structures, position numbers, job
descriptions and staffing levels;
·
Identify, Propose and implement
recruitment, selection and training needs, maintains and updates skills
inventory and liaises with relevant user departments to initiate the
recruitment and training process;
·
Liaise with functional managers to
develop and implement recruitment, training and succession plans;
·
Initiate, plan, coordinate and
oversee all training and development activities such as induction programmes;
seminars and workshops; industrial attachment; and exchange programmes;
·
Link the company’s training
requirements and training strategies with corporate strategies;
·
Initiate post training impact
assessment and advise management on the results and remedial actions;
·
Identify credible training providers
/ institutions to implement cost effective training programs;
·
Liaise with Corporate Planning and
Quality Management to identify and consolidate training requirements to
implement projects;
·
Link the training and development
processes with performance management, recruitment and succession planning;
·
Contribute to staff rationalization
strategies and optimum staffing plans to ensure operational efficiency;
·
Develop and maintain an integrated
employee database system;
·
Perform any other official duties
assigned by the Manager Human Capital.
Qualifications
·
A first degree in Human resources
management or a related social sciences field such as Business Administration;
Organizational Development and Management, or Labour Management or Education
from a recognized university
·
Higher Diploma in Human Resource Management.
·
Certificate in either curriculum
development or training of trainers
·
A relevant master’s degree will be an
added advantage.
Experience
·
5 years relevant experience in HR in
a comparable and reputable organization
·
General HR background will be an added
advantage.
Knowledge and Skills
·
Understanding of the linkage between
competencies based training and development, performance management,
recruitment, selection methods and succession planning.
·
Knowledge of trends in the labour
market and Labour Laws.
·
Ability to prepare recruitment,
retention, training and manpower plans
·
Working knowledge of HR management
information Systems
·
Proficiency in office suite and
desktop publishing tools.
Chief Procurement Officer
Ref No: PO/02/14
Re-Advertisement
Department: Procurement
Reports To: Manager Procurement
Job Purpose: To coordinate all procurement activities within
KCAA’s business units
Scope of Work / Duties /
Responsibilities
·
Handle the process of receiving RFPs,
sourcing and processing quotes and issuing Purchase Orders/contracts;
·
Organize the work in the procurement
office by deciding on the appropriate procurement method and monitoring
progress through the Procurement Officers;
·
Follow up and ensure ordered
goods/works/services are delivered on the agreed dates;
·
Check accuracy and completeness of
Purchase Orders/Contracts;
·
Liaise with users to verify budgetary
guidelines and to inform them of progress in the procurement process;
·
Participate in the tender evaluations
(depending on value) and acts as Secretary when required;
·
Liaise with user departments to
ensure compliance with contracts;
·
Handle investigations in cases of
appeals and petitions in the tendering process.
Qualifications
·
A Bachelor’s Degree in a relevant
social or science field such as supplies management, Business Administration,
Commerce, Economics from a recognized University;
·
A master’s degree in the relevant
field will be an added advantage;
·
Professional Qualifications: Graduate
Diploma (Chartered Institute of Purchasing and Supplies)
·
Member of the Kenya Institute of
Supplies Management
Experience
·
3 to 5 years’ experience in
procurement
Knowledge and Skills
·
Knowledge of the procurement Act and
regulations
·
Good understanding of the various
procurement needs of different functional areas and departments
·
Ability to follow through procurement
procedures accurately and timely
·
Supervisory skills, delegating and
monitoring work of subordinates
·
Good communication skills to maintain
good relationships with user departments
·
Computer proficiency
Chief Corporate Communications Officer
Ref No: CCM/02/14
Department / Section: Corporate
Communications
Reports To: Manager Corporate
Communication
Job Purpose: To
assist in the administration of the various communication activities in the
section.
Scope of work / duties /
responsibilities
·
Assists the Corporate Communication
Manager in all communication and events management activities by:
·
Organizing events as directed by the
Corporate Communication Manager
·
Screening media and all publications
with regard to KCAA activities
·
Drafting communication to internal
and external publics as required, including press releases
·
Responding to ad-hoc queries from
external public
·
Supervising the layout, printing,
publication and distribution of the Authority’s newsletter, brochures,
pamphlets, posters and other printing materials
·
Overseeing the publication in the
media all advertising materials and institutional advertisements
·
monitor KCAA’s Customer service
levels
·
Creates programmes of information on
the Authority’s activities, facilities and services using appropriate
communication tools.
·
Supervises and monitors of KCAA
customer care levels
·
Performs any other duty as may be
directed by the Director General from time to time.
Qualifications
·
A Bachelors’ Degree in Public
Relations or in a relevant field such as Communications/ Marketing from a
recognized University; or a Bachelor’s Degree in relevant social science area
with a diploma in any relevant area such as Public Relations/Communications/Marketing
from a recognized University.
·
A Member of Professional Association.
·
A Masters’ degree will be an added
advantage.
Experience
·
At least 5 years’ experience with 3
years in similar position gained in related areas such as events management,
press relations, and public relations etc
Knowledge and skills
·
Planning and organizing skills to
effectively manage events
·
Written communication skills to draft
press releases
·
An ability to differentiate between
what can be communicated and how to communicate; requires diplomacy when
information is sensitive
·
Ability to develop professional,
on-going relationships with internal and external publics.
Vacancy: Director, East African School of Aviation
Ref: No. EASA/AS/01/14
(Re-Advertisement)
Department / Section: East
African School of Aviation, Administration
Reports To: Director
General
Job Purpose: Responsible
to the Director General for administration and management of the East African
School of Aviation
The East African School of Aviation
(EASA) was established in 1954 and trains regional and international aviation
personnel. The School aims at becoming a leading Centre of excellence for a
globally competitive Aviation sector.
The College is located approximately
20 km from Nairobi City Centre in the neighborhood of JKIA, a very conducive
environment for Aviation Training and learning.
The KCAA seeks to recruit a suitable
candidate to the position of the Director of East African School of Aviation
(EASA).
The Director will be a dynamic,
visionary and result-oriented person of high ethical standards, integrity and
professionalism.
The Director will have the overall
mandate of ensuring that a strong academic, research and administrative
foundation for the School is established and maintained.
Scope of Work / Duties /
Responsibilities
·
The Director is the academic,
research and administrative Head of the School working under the direction of
the Director General of KCAA with the following duties and responsibilities:
·
Have overall responsibility on the
direction, organization and the administration of academic programs of the
School;
·
Promote the development of Aviation
training and maintain national, regional and international linkages with
related agencies;
·
Coordinate the development and
implementation of academic and administrative policies of the School in
accordance with the School’s Master Plan and Strategic Plan;
·
Maintain efficiency and good order of
the School and ensure proper enforcement of the Aviation Training Standards and
other related Regulations;
·
Provide innovative and creative
leadership in the areas of Finance, Human capital, Planning and infrastructural
development, students’ affairs management and community linkages;
·
Play a key role in the facilitation and
maintenance of linkages with the Aviation human capital developers, Government,
regulatory agencies and other local/international institutions of higher
learning;
·
Perform other duties as may be
assigned by the Director General from time to time.
Requirements:
Applicants must:
·
Be holders of a PhD in areas of
Aviation management or organizational development or Education or business and/
or entrepreneurship;
·
Be academic leaders in their areas of
specialization and demonstrate ability to produce results;
·
Have at least ten (10) years of
service at senior level in an academic institution(s) or related sector;
·
Be familiar with national, regional
and global trends of policies governing training, and higher education in
general;
·
Demonstrate ability to plan, develop
and implement academic programs and institutional linkages;
·
Be registered with, and active member
of professional associations in their areas of specialization (where
applicable);
·
Have excellent organizational,
interpersonal and communication skills;
·
Demonstrate ability in marketing,
resource mobilization and fund management.
·
ICT knowledge.
Terms & Conditions of Service: Successful
candidate for the position will be offered a competitive remuneration package,
including house allowance, medical benefits, gratuity and other benefits in
accordance with the KCAA terms of service.
The appointment will be for a
contractual period of three (3) years renewable subject to satisfactory
performance.
How to Apply
Interested candidates are requested
to send their application letter quoting the reference No. on the envelope and
application letter, attach copies of certificates, testimonials and a detailed
CV indicating current salary and expected salary, day time telephone and full
contact details of three professional referees to the address below to be
received not later than 18th July 2014.
Female candidates are encouraged to apply.
(For the re-advertised positions,
those who had applied as per the earlier advert are advised to re-apply)
Only shortlisted Candidates will be
contacted.
The Director General
Kenya Civil Aviation Authority
KAA Complex - JKIA
P. O. Box 30163 – 00100
Nairobi.