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Front Office Executive Job in Nairobi Kenya

BuildAfrique Consulting Group is a multi-disciplinary consulting group of companies offering professional consultancy services in the Construction Industry ranging from Project Management, Project Finance Sourcing and Consultancy, Quantity Surveying and Construction Cost Consultancy, Physical and Town Planning, and Environmental Management.

BuildAfrique wishes to recruit a highly motivated and results-oriented individual to fill the position of Front Office Executive.

The position will provide full reception, secretarial and administrative support to all the services provided by the Company, as may be required for effective and efficient operations.

Key Responsibilities
  • Preparing presentations for executive-level and client meetings, drafting responses to various correspondence, process expense reports as well as maintaining confidential records and reports;
  • Processing mail, highlighting action and attaching relevant information or files for review if appropriate;
  • Entering and manipulating data on database, spreadsheet, or file management programs;
  • Assisting with travel arrangements and accommodation for staff and incoming visitors;
  • Drafting and typing non-routine memos, letters, documents and various reports;
  • Managing filing systems; including assisting office staff in maintaining files and databases;
  • Managing staff schedules;
  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
  • Using content management systems to maintain and update websites and internal databases;
  • Attending meetings, and taking minutes;
  • Invoicing on behalf of the Company / Group;
  • Managing and maintaining office budgets;
  • Liaising with staff and with external contacts;
  • Ordering and maintaining stationery and equipment supplies;
  • Sorting and distributing incoming post and organizing and sending outgoing post;
  • Organizing and storing paperwork, documents and computer-based information;
  • Photocopying, printing and binding various documents, sometimes on behalf of other colleagues;
  • Developing, implementing and maintaining new administrative and office systems;
  • Tea Preparation for Office Staff,
  • Providing secretarial or executive services for senior management,
  • Conducting orientation programmes for new employees; and
  • Arranging both in-house and external events.

Job qualifications and core competencies
  • Diploma or Certificate in Business Administration, Finance, Marketing, Administration,  or a related field;
  • At least one (1) year experience in office administration and front office operations; 
  • Working experience in MS-Office software, particularly Word and Excel;
  • Excellent written and verbal communication skills;
  • Ability to edit and proof read documents;
  • Experience in preparation of presentations; and
  • Excellent interpersonal skills. 

Interested candidates are encouraged to apply by sending a cover letter and detailed curriculum vitae to quoting the position title on the subject line by 17th July 2014.

Candidates are also expected to provide details of current and expected remuneration.

Only short listed candidates will be contacted.

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