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Finance Officer Job in Kenya

Pact is an International NGO with an office in Kenya among several other offices across the world, which enables systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

PEACE III is a five-year project (2014-2019), funded by USAID and implemented by Pact.

The aim of PEACE III is to support EA regional and US government goals in improving stability along EA’s border regions by strengthening the horizontal and vertical linkages within and between local, national and regional conflict management actors.

PEACE III will work with local implementing partners to build capacity of community peace leaders and organizations while strengthening inter-personal and inter-communal collaboration at all levels

Pact is seeking to recruit dynamic, qualified and experienced individuals to fill the following position:

Position Title: Finance Officer

Supervisor: Senior Finance Officer

Supervises: Finance Assistant

Location: Mandera

Job Summary: Reporting to the Finance Manager, the Finance Officer will primarily be responsible for the day to day cash management and reporting of the program funds disbursed.

Roles and Responsibilities
  • Handling of petty cash payments, replenishment of petty cash, record to transactions petty cashbook as per Pact Inc In Kenya’s policy
  • Monitoring cash flow, and ensure that sufficient funds are always available in the bank
  • Recording and updating financial books of accounts with payments and receipt entries
  • Being responsible for the field related activity payments e.g. workshop events
  • Handling and checking liquidation submitted by staff before approval by Finance officer and Manager
  • Receiving cash payments from staff and partners
  • Reconciling staff advances and receipt of money owed to Pact Inc In Kenya
  • Checking all staff liquidations and making relevant entries in the accounting system
  • Analyzing the Purchase Order module on a monthly basis and follow up on long outstanding purchase orders
  • Processing Grantee Liquidation Reports
  • Preparing monthly Bank Reconciliations and follow up with vendors on uncollected and un-presented cheques
  • Preparing and pass journal entries on need basis
  • Ensuring all accounting records are up to date, well stored and easily retrievable
  • Working with Finance Assistant to ensure that financial support documentation is filed on a monthly basis and files are well labelled
  • Preparing statutory payments and ensure that such payments are made on time without attracting penalties
  • Assisting in the production of the monthly financial reports
  • Assisting in organizational audit
  • Providing any other financial information, as requested, and respond to any other financial queries
  • Other duties as may be assigned

Skills and Qualifications

The minimum required academic and professional skills for the jobholder to perform successfully in their job are:
  • At least CPA II and a degree in accounting or any relevant field
  • At least two years’ experience in a finance related field

  • Maintain a high level of transparency ,accountability and integrity
  • Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure.
  • Accept responsibility for the direction, control and planning of an activity.
  • Work independently
  • Relate to others in a manner that creates a sense of teamwork and co-operation.
  • Maintain effective communication with colleagues, both junior and senior.

Application Process

We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: clearly indicating in the subject field of your email Finance Officer by 23rd, July 2014.

All applicants should submit their application with a detailed CV in MS Word (.doc) version, which should include names and contacts of 3 referees.

Only shortlisted candidates will be contacted.

Pact is a fair and equal opportunity employer.

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