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Executive Assistant / Personal Assistant Job in Kenya

World class job opportunities at a leading FMCG Manufacturing and Processing Company

Our Client is a leading integrated manufacturing concern with products covering a wide spectrum of domestic use and with operations across the East, Central and Southern Africa region.

Due to market growth and desire to increase and support its brand presence; the company is seeking for qualified, self-driven, innovative, energetic and go getter professionals to be part of its great team.

The positions up for grabs include:

Executive Assistant / Personal Assistant

Number of Positions: 1

Responsibilities
  • Managing day to day operations of the Chief Executive Officer' office and where necessary support the offices of other senior executives.
  • Arranging travel itineraries, visas and accommodation for company staff and guests.
  • Organizing and attending meetings and ensuring the Chief Executive Officer is well prepared for meetings; organizing and maintaining files and records
  • Play a crucial and leading role in the production of board packs for board meetings;
  • managing confidential and secret documents and instruments
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the Chief Executive;
  • Taking dictation and minutes of senior level meetings;
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports and presentations;

Person Specifications: 
  • Bachelor’s Degree in Secretarial Studies, business management, office management or other relevant management degree.
  • Higher National Diploma in Secretarial Management OR Advanced Diploma in Business Management by a recognized examining body such as KNEC/ABE;
  • Female Asian ladies with good corporate exposure preferred;

Experience:
  • Minimum of three (3) years’ experience in a similar position working for a busy manufacturing concern or a corporate organization.
  • Strong communication skills, people skills, tact and diplomacy and high ethical standards.
  • Excellent computing skills, including MS-Office suite (Excel, Desktop Publishing, database, Power Point and Word) email and internet use;
  • Ability to work in multi-disciplinary and multicultural environment is essential
  • Ability to work under pressure and maintain composure;
  • Have an amiable personality, presentable, articulate, decisive and with good public relations and personal initiative;
  • Ability to work independently with minimal supervision

Desirable skills:
  • Skills in Office Management, International travel arrangements and archiving

How to Apply

If you meet the said requirements for any of the openings and are passionate enough to be part of a great team, send your application in confidence by email attaching your detailed latest CV to: 

The Recruiter,

NB: Clearly state the position you are applying for in the subject line of the email and indicate your current and expected salary.


Only Shortlisted candidates will be contacted for interviews.

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