Administrative Assistant
The
position is based in Nairobi.
Qualified
female applicants are highly encouraged to apply.
Duties and Responsibilities
- Oversee and carry out various daily office administrative functions.
- Coordinate, initiate, prepare and monitor various administrative/ operations forms, ensuring timely completion of documents.
- Organize and maintain an effective filing system for office files and records.
- Receive, sort, register and distribute incoming and outgoing mail.
- Prepare routine correspondence.
- Coordinate the smooth flow of paper work.
- Maintain professional and technical knowledge by establishing personal networks;
- Contributes to team effort by accomplishing related results as needed.
- Attending to visitors.
- Attending to incoming and outgoing calls and making appointments
- Ensuring steady flow office supplies and arranging for replenishment.
- Facilitating office operations;
- Handling and filing confidential information.
- Ensuring the maintenance of high standards of cleanliness/hygiene and tidiness of the office.
- Undertaking general administrative duties.
Requirements
- Degree/Diploma in Business Management/Administration/Project Management
- Experience in a busy office is an added advantage.
- Excellent interpersonal and communication skills.
- Excellent reporting skills, administrative writing skills, organization skills and highly confidential.
- Computer literacy and familiarity with Microsoft Office Suite.
- Ability to work under pressure and meet deadlines.
- Secretarial studies/skills will be an added advantage.
- Self-driven, passionate, socially-minded person.
All
communications relating for these positions should be addressed to therecexpert@gmail.com before 21st of
July 2014.