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Administrative Assistant Job in Nairobi, Kenya

Administrative Assistant

The position is based in Nairobi.

Qualified female applicants are highly encouraged to apply.

Duties and Responsibilities

  • Oversee and carry out various daily office administrative functions.
  • Coordinate, initiate, prepare and monitor various administrative/ operations forms, ensuring timely completion of documents.
  • Organize and maintain an effective filing system for office files and records.
  • Receive, sort, register and distribute incoming and outgoing mail.
  • Prepare routine correspondence.
  • Coordinate the smooth flow of paper work.
  • Maintain professional and technical knowledge by establishing personal networks;
  • Contributes to team effort by accomplishing related results as needed.
  • Attending to visitors.
  • Attending to incoming and outgoing calls and making appointments
  • Ensuring steady flow office supplies and arranging for replenishment.
  • Facilitating office operations;
  • Handling and filing confidential information.
  • Ensuring the maintenance of high standards of cleanliness/hygiene and tidiness of the office.
  • Undertaking general administrative duties.

  • Degree/Diploma in  Business Management/Administration/Project Management
  • Experience in a busy office is an added advantage.
  • Excellent interpersonal and communication skills.
  • Excellent reporting skills, administrative writing skills, organization skills and highly confidential.
  • Computer literacy and familiarity with Microsoft Office Suite.
  • Ability to work under pressure and meet deadlines.
  • Secretarial studies/skills will be an added advantage.
  • Self-driven, passionate, socially-minded person.

All communications relating for these positions should be addressed to before 21st of July 2014.

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