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Records Management Officer Job in Kenya

The Independent Policing Oversight Authority (IPOA) is a state Authority created under an Act of Parliament No.35 of 2011, which provides for civilian oversight over the work of the police. IPOA is mandated to hold the police accountable to the public in the performance of their functions.

The Authority is also required to give effect to the provision of Article 244 of the Constitution- that the police shall strive for professional and discipline and shall promote and practice transparency and accountability; and ensure independent oversight of the handling of complaints by the National Police Service (NPS).

To enable the Authority achieve its mandate and vision for “a robust civilian accountability mechanism that promotes public trust and confidence in the National Police Service”, the Authority now wishes to recruit results oriented Kenyans citizen with drive, vision and creativity to fill the following vacancies at the Authority:-

Records Management Officer

Ref: IPOA/HR/06/2014

1 Post

Job Grade 7

Reporting to the Administration Officer, the jobholder will be responsible for:
  • Ensuring security of information and records in the registry.
  • Storage and maintenance of files and records.
  • Updating and maintenance of records and file index.   
  • Ensuring access restriction;
  • Organization of the Authority’s General Registries;
  • Liaise with the Heads of Units and Departments to design and implement records management policies and retention schedules of the Authority;
  • Preparing archival finding aids;
  • Periodic surveys and appraisal of records;
  • Assisting all Units and Departments come up with a Master list of all documents;
  • Ensuring that there is compliance with the National Archives and Documentation Act.

The successful candidate should have a Diploma in Records/Information Management from a recognized institution, at least 3 years’ work experience in a large registry or records management office and archives, preferably in a public institution, be fully conversant with Kenyan legislation on records; records management procedures and practices including records surveys & appraisals, records classification & indexing schemes and excellent computer skills.

Please note that candidates with Bachelor’s Degree will have an added advantage

Candidates should note that:

IPOA is an equal opportunity employer

Persons living with disabilities are encouraged to apply

Only shortlisted candidates will be contacted

Shortlisted Candidates shall be required to produce originals of their National Identity Card, Academic and Professional Certificates and Transcripts and Testimonials.

Shortlisted applicants will also be required to obtain clearance from the following bodies.
  • Kenya Revenue Authority (KRA)
  • Ethics and Anti- Corruption Commission (EACC)
  • Higher Education Loans Board (HELB); and
  • Criminal Investigations Department (CID)

Any form of canvassing will lead to automatic disqualification.

How to Apply:
Interested persons should send their applications quoting the job reference number and the tittle of the position.

Applications should be accompanied with a curriculum vitae containing details of your qualifications, experience, present position, current and expected remuneration, copies of professional/academic certificates, telephone number, e-mail address and contacts of three references.

Applications should be addressed to:

The Chief Executive Officer
Independent Policing Oversight Authority
P.O Box 23035-00100

Applications may also be send through: the applications should reach the Authority on or before Friday 11th July 2014

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