Personal Secretary /
Assistant –Tanzania (Morogoro)
Our client
a group of companies a diversified organization operating in transportation,
tourism, petroleum, media broadcasting and real estate industry in Tanzania
Morogoro, is seeking to recruit; a
dynamic, presentable, well spoken and organized personal secretary to manage
all secretarial and administrative functions to the Managing Directors Office.
- Devising and maintaining office systems, including data management and filing
- Arranging travel, visas and accommodation for the management.
- Take notes or dictation at meetings or to provide general assistance during presentations;
- Take minutes of meetings accurately, using short-hand when required and type these into a formal document as and when required;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting Directors visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointmentsin a pro-active and efficient manner.
- Dealing with all incoming and outgoing email, faxes, memos and post, often corresponding on behalf of the Director;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the Director is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
- Printing, photocopying, binding documents.
- Managing all confidential documents for the Managements office.
- Ordering stationary and other supplies for the Directors office.
- Organize the email filing systems of the Directors and file appropriately;
- Organize the soft-filing systems of the Directors and file appropriately;
- Organize the hard filing systems of the Directors and file appropriately;
- Organize the standard travel requirements of the Directors and plan their itinerary in advance, saving as much time and expenditure as possible;
- Organize the diaries of the Directors based on all information from emails, meeting requests, memos, travel itineraries, etc in a user-friendly (i.e. by the Directors) format;
- Any other duties assigned by the Director.
Qualifications
- Relevant qualification in business / administration management/ Secretarial Studies;
- A minimum of 3 to 5 years experience within a personal secretarial function
- Proficient in MS Office Suite (extensive understanding of PowerPoint, Excel)
- Excellent English language and grammar skills – written and verbal;
- Excellent communication skills – written and verbal;
- Foreign language would be added advantage
Qualified
candidates may submit their application by sending a complete and comprehensive
CV and a letter of interest via e-mail to info@frankmconsult.com or frankmconsult@yahoo.com