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Office Administrator Job in Nairobi Kenya

Our client, a busy dental practice operating in Nairobi seeks an Office Administrator. 

The ideal candidate will perform a wide range of administrative office functions to facilitate efficient service delivery.

Essential Duties
  • Managing the Front Office
  • Receiving payments and banking
  • Drafting, typing and replying to correspondence
  • Opening record cards for patients, recording them in patients journal and computer
  • Managing the accounts department i.e.  prepare invoices, record drug entries and all expenses incurred, maintain all records and reference files of the unit
  • Taking patients records, daily income and expenditure and reconciling with the doctor at the close of the day
  • Controlling petty cash
  • Delivery of invoices and statements, debt collection (cash/cheque), procurement (drugs, and other office supplies) and payment of bills (telephone, electricity etc.)
  • Cleaning the main office and common areas as per duty rota
  • Undertake any other duties as may be required by the doctors.

Professional Skills and Competencies
  • A Diploma holder in a business related field e.g. Business Administration, Human Resource Management , Project Management
  • Secretarial skills with typing speed of 50wpm is an added advantage
  • Accounting experience with working knowledge of QuickBooks will be an added advantage
  • 1-2 years of experience in  a busy administrative position
  • Excellent attention to detail
  • Excellent communication and telephone skills  (fluent spoken and written English)
  • Honest and able to work with minimal supervision
  • Ability to work under pressure
  • Ability to make decisions without consulting on every aspect
  • Good computer skills – efficiency in MS-Office (Outlook, Word, Excel, PowerPoint)

If you think you are the right candidate for this position kindly send your CV with 3 referees and cover letter to by 1700 hrs, Saturday 21st June, 2014.

Clearly indicate the position title on the subject line. 

Only shortlisted candidates will be contacted.

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