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Office Administrator Job in Kenya

Industry: Nonprofit / International Development / Agriculture / Microfinance

Function: Office Administration

Title: District Office Administrator

Employer: One Acre Fund

Job Location: Nyanza Kenya

Commitment: Six Month Contract with the possibility of extension based on performance

Organization Description: One Acre Fund is an agricultural non-profit operating in Kenya, Rwanda, Burundi and Tanzania that is innovating a new way of helping farm families grow their way out of poverty.  We provide farmers with a "market bundle" including education, finance, farm inputs, health products, and market access.

Our program has proven impact – every year, we weigh thousands of harvests and measure a more than 100% average gain in farm income per acre. 

We are growing quickly. In seven years, we have grown to serve 135,000 farm families with more than 1,000 full-time field staff.

Job Description

One Acre Fund is a rapidly growing organization; increasing the number of sub-locations, districts, and members we serve in each year. 

We are seeking for an office manager who will manage our district office in Nyanza.

One Acre Fund is looking for young hardworking and talented candidates who are committed to making a difference in farmers’ lives.

Primary Duties

HR:
  • Managing all staff HR files   
  • Providing  Field Director with up-to date HR documents and templates
  • Ensure that all staff are aware of current HR policies and that new policies are disseminated effectively
  • Oversee payroll submissions and staff loans
  • Overall responsibility for the logistics, scheduling and materials preparation for staff selection or onboarding
  • Tracking all leave and disciplinary actions taken by and against employees
  • Ensure any staff timesheets are correctly signed and processed each month

Finance:
  • Putting together district budgets and procurement requests
  • Ensuring prompt and accurate payment of casuals and all other district related payments
  • Collecting and filing receipts for all transactions
  • Manage the district emergency buffer and expense log

Logistics:
  • Receive inventory and materials at Monday Meetings, signing off on amounts and distributing to field staff as appropriate
  • Submitting documentation of receipt of goods back to the logistics team   

Field Office:
  • Coordinate preparation/ logistics for district meetings/trainings
  • Assisting FD in compiling KPIs and other district data entry tasks
  • General organization of the district/ hub office and maintaining supplies of stationary and equipment
  • Representing One Acre Fund as the front face of the Office
  • Maintain communication and relationships with district relevant vendors

If you have skills and experience in these areas, please highlight them in your resume.

Career Growth and Development

One Acre Fund invests in building management and leadership skills.

We provide constant, actionable feedback delivered through weekly mentorship and through regular career reviews.

We also have regular one-on-one meetings, where we listen to and discuss career goals, and work collaboratively to craft roles that employees are passionate about.

Qualifications

We are seeking candidates with at least one year of work experience and a passion for sustainable agricultural development in Kenya. 

We are looking for exemplary candidates so please only apply if you fit these criteria:
  • Knowledge of basic accounting, data and administrative management practices and procedures.
  • Knowledge of clerical practices and procedures.
  • Basic knowledge of human resources management practices and procedures.
  • Knowledge of business and management principles.
  • Computer skills and knowledge of office software packages
  • Leadership experience in team management.
  • Willingness to work in Nyanza.
  • At least a Diploma in business, social science and IT and related courses from a recognized institution.

Key Competencies
  • Excellent communication skills.
  • Judgment and problem solving ability
  • High levels of flexibility and multi-tasking.
  • Excellent planning and organizing skills
  • Work and time management.
  • Attention to detail and high level of accuracy and integrity.
  • Problem analysis and assessment.
  • Fluent in English and Kiswahili.
  • Passionate about serving smallholder farmers.
  • Commitment to humble service, continual growth and career development.

Timeline: Resumes should be submitted by Saturday June 14th 2014.

We will begin interviews soon after and plan to make an offer to begin immediately.

Compensation: Competitive Salary based on qualifications and experience

Benefits: Performance Based bonuses, transport and airtime allowances

Career development: Twice annual career reviews and constant feedback. Your manager will invest significant time in your career development.

One Acre Fund is an equal opportunity employer. 


To Apply: Email cover letter and resume to kenyajobs@oneacrefund.org (Subject line: District office administrator + the place you heard of the position) and salary expectation

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